National Library of Medicine, Office of Acquisitions Management, Building 38A, Room B1N17, 8600 Rockville Pike, Bethesda, Maryland 20894

T -- PRESERVATION MICROFILMING", PART 2 -- PRESERVATION MICROFILMING" POC Daniel J. Hartinger, Contract Specialist, 301/496-6546 The National Library of Medicine (NLM) intends to contract on a sole source basis, under the authority cited in 41 USC 253(c)(1) and FAR 6.302-1, with Preservation Resource, 9 South Commerce Way, Bethlehem, Pennsylvania 18017-8916, for the production of both color and continuous-tone black-and-white (CT) microfilm of rare books (including artifactually valuable bound volumes, both brittle and non-brittle) for preservation purposes. Preservation Resources is the incumbent contractor providing NLM with services for production of high-contrast black-and-white microfilm of rare and non-rare books. The purpose of this requirement is to microfilm approximately 50 rare books on either color or CT film during each of the two option years remaining under the current contract. The Contractor shall: 1) film entire volumes or portions of volumes on CT microfilm, color microfilm, or color microfiche; 2) duplicate CT camera masters to create print master reels; 3) when requested, duplicate CT print masters to createservice copies; 4) when requested, create multiple copies of color microfilm by refilming the original material; 5) produce and film all required eye-legible and in-frame targets; 6) inspect microfilm to ensure all technical and bibliographic requirements are met; 7) fill out inspection forms as required; 8) coordinate the filming workflow with the Microfilm Preparation Contractor and the NLM History of Medicine Division; 9) oversee the filming workflow to identify and resolve problems promptly and ensure that delivery requirements are met; and 10) handle volumes carefully to ensure that no unauthorized damage occurs. This notice of intent is not a Request for Proposals (RFP) nor is an RFP available. Preservation Resources has unique capabilities and experience in producing both color and CT preservation microfilm for the NLM. Preservation Resources has technically advanced German-made Hermann & Kraemer cameras capable of creating microfilm which meets NLM's technical requirements, a technical staff who have received training directly from the camera manufacturer, and expertise in handling fragile rare materials. The current contractor has unique capabilities and experience in producing technically acceptable color film, color fiche, and CT film; in accurately predicting the likelihood of damage to rare volumes; and in preventing unauthorized damage to rare volumes. Competition for this effort is unfeasible because most volumes will be filmed in their entirety on regular high-contrast black-and-white by the current contractor as well as being filmed in their entirety or in part on color or CT film. To have the high-contrast microfilm and the color/CT microfilm produced by two different vendors would increase the risk of lost or damaged rare volumes, delay the production of reels needed to fill patron interlibrary loan requests, and result in a duplication of cost and effort in preparing volumes for filming. Telephone/fax requests will not be honored. See numbered Notes 22 and 26. (0057)

Loren Data Corp. http://www.ld.com (SYN# 0093 19980302\T-0002.SOL)