325th Contracting Squadron, 501 Illinois Avenue, STE 5, Tyndall AFB, FL 32403-5526

Z -- GROUNDS MAINTENANCE SOL F0863798QX517 DUE 032598 POC TSgt Douglas Willard (phone 850-283-8624/Fax 850-283-3963) This is a combined synopsis/solicitation for commercial services prepared in accordance the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation (F0863798QX517) is issued as a request for quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-3. This procurement is reserved for small business concerns, utilizing the size standard in FAR 19 under Standard Industrial Code 0782, "Grounds Maintenance". The size standard is $5M. Offerors are to quote on the following line items: Services, Nonpersonal: Contractor to provide all labor, equipment, tools, materials, and other items necessary to perform grounds maintenance in accordance with the Statement of Need listed below, for a period of 6 months. This solicitation also has 2 1-year options. Line Item 0001; Lawn Care per Statement of Need, Quantity 6, Unit of issue: Month, 1 Apr 98 -- 30 Sep 98. Line Item 0002; Lawn Care per Statement of Need, Quantity 12, Unit of issue: Month, 1 Oct 98 -- 30 Sep 99. Line Item 0003; Lawn Care per Statement of Need, Quantity 12, Unit of issue: Month, 1 Oct 99 -- 30 Sep 00. Offerors are to bid on a per month amount for this job and provide a total yearly amount. Contractor shall provide all personnel, equipment, tools, materials, and other items necessary to perform grounds maintenance in accordance with the Statement of Need. The following is a list of tasks to be accomplished but is not all inclusive. For a complete listing of tasks, prospective contractors shall request a Statement of Need. The Contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person, and an alternate or alternates who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The contractor shall obtain a Base Identification Card for all employees. The contractor shall perform most of the services required under this contract during the normal operating hours of the government activity occupying the area where the services are to be performed. Normal operating hours on Tyndall AFB are 0700 to 1630. In some areas, due to the type of operation, or other considerations, grounds maintenance shall be accomplished at times other than during normal operating hours. The following is a list of items that will be provided to the contractor by the facility manager on an "as needed basis"; Grass Seed, Fertilizer, Lava Rock, Assorted Plants, Landscape Timbers, Fire Ant Chemicals, and All Parts for Sprinkler Systems (excluding replacement parts due to contractor damage). Care will be exercised at all times to allow right-of-way for pedestrian/patient traffic. The contractor shall maintain a performance schedule that provides the overall approach to ensure scheduled and unscheduled maintenance activities are accomplished in a manner that will maintain healthy, disease-free, well manicured landscapes throughout the contract period. The Contract Management Plan shall be provided to the government prior to the contract start date. Mow Grass. Contractor shall take precautions to prevent scalping, uneven mowing, cutting by equipment, and damage to trees, shrubs, and sprinkler heads. The contractor shall repair damaged turf and replace shrubs, trees, and sprinkler heads damaged during mowing operations. Mow Improved Grounds. Grass cutting shall be accomplished on approximately 15 acres of improved grounds on an as required basis to maintain a well manicured appearance. Contractor shall maintain grass on improved grounds between 2.5 inches to 4 inches. Grass clippings shall be removed. Mow Semi-Improved Grounds. Grass cutting shall be accomplished on approximately 8 acres of semi-improved grounds. Contractor shall maintain grass on semi-improved between 4 inches to 8 inches. Edging, Trimming, Pruning and miscellaneous. Edging- Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved and semi-improved grounds areas shall be edged, at least monthly, in order to maintain a well manicured appearance. Trimming- Grass/weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Prune- Trees/Shrubs/Hedges. Clippings shall be removed and disposed of upon completion of work. All shrubs, bushes, and trees will be trimmed and pruned, at least once a month, in order to maintain a healthy, mature and natural height and shape. Shrubs/Hedges shall be maintained at their natural mature height and shape. Broadleaf evergreens and perennial flowers shall be pruned annually or as required to maintain clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions. Irrigation- Any damage to existing systems by the grounds maintenance contractor will be repaired by the contractor at no expense to the government. All equipment and supplies for repairs of this nature will be the responsibility of the contractor. The contractor shall provide watering hoses and portable watering devices for irrigating areas that do not have sprinkler systems. Police Grounds- All trash and debris will be cleaned from around building 1465 (main hospital) and 1464 (command building) prior to 0730 daily. Trash receptacles at both gazebos are to be emptied daily. Specified areas will require daily removal of all leaves, pine straw, trash, pine cones, dirt, and other debris from walk, curbs, grass areas, and roadway. All parking lots and associated curbs, gutters, and islands will be cleared of all limbs, leaves, clipping or other debris once per week. Maintain Beds/Planted Areas- Eliminate weeds, fertilize, water, edge, maintain wood chips or rock levels, and repair or replace damaged plants in shrub and plant beds and landscape areas identified in Technical Exhibit 3. All weeds shall be removed or eradicated manually or mechanically but not chemically unless approved. The government shall make final determination if herbicides/pesticides are needed. Contractor shall provide trees and shrubs to replace those lost to inspect damage, disease, or drought. Removal of shrubs requiring replacement must be accomplished within 7 work days and replacement be accomplished within 10 work days. Replacement of trees or shrubs need not be at the same location where removal occurred. The contractor shall provide a 1 year warrant for all replacement trees and shrubs. Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be repaired to meet the standards of surrounding areas. The contractor shall maintain an effective commercial fertilizer application program for all improved grounds. Only government approved fertilizers shall be applied in accordance with the manufacture's instructions. During normal performance of grounds maintenance duties, identify pests and perform pest control as directed. Treatment of pests that may damage any portion of grounds shall be in accordance with installation pest control approved inventory list, federal and state regulations, and applied by certified personnel. Landscaping includes planting of new trees, shrubs, flowers, installation of new beds, i.e. planted or rock, and other tasks generally associated with maintaining of lawns or grounds. Contractor personnel shall perform new landscape projects in accordance with the specifications. Upon notification, the contractor shall perform Unscheduled Maintenance and Debris Removal required in areas covered under this contract. Special events may occur each year that require an extra effort on part of the contractor. These events include, but are not limited to, VIP visits and inspector general team visits. Grounds maintenance services may include, but is not limited to additional mowing, trimming, edging, pruning, shearing, and policing of improved and semi-improved areas(s). Special Event and Special Attention Areas shall require special care in that all grounds maintenance requirements shall be met immediately prior to the event. The contractor will be notified as soon as requirement is known, but no less than 24 hours prior to the event. Storms may occur which require unscheduled debris removal. Here also, extra effort will be required to clear the grounds of unsightly debris. Upon notification, the QAE or contacting officer will notify the contractor within a reasonable time after the storm has passed. The contractor shall commence service within 24 hours of the next duty day. The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Prospective offerors will submit their quotations on letterhead stationery, in accordance with FAR 52.212-1 (b)(1-11). FAR Clause 52.212-2 Evaluation-Commercial Items will apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Past performance, price. Past performance and price are considered to be equal as evaluation factors. The clause at FAR 52.212-5 Contract Terms and Conditions-Commercial Items, applies to this solicitation and resultant contract. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this solicitation. Specifically, the following cited clauses are applicable to this solicitation: FAR 52.222-26, Equal Opportunity; 52.222-35, Affirmative action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped workers; 52.222-37, Employment Reports on Special Disabled Veterans on the Vietnam Era; 52.222-41, Service Contract Act of 1965, As amended; 52.222-42 Statement of Equivalent Rates for Federal Hires, In compliance with the Service Contract Act of 1965, as amended and the regulations of the Secretary of Labor, this clauses identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 USC 5341 or 5332. THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION EMPLOYEE CLASS-Laborer, Grounds Maintenance MONETARY WAGE/FRINGE BENEFITS WG-3/$9.30. The clause at FAR 52.219-6, Notice of Total Small Business Set-Aside applies to this solicitation. Wage Determination: Pursuant to the Service Contract Act of 1965, As amended, Wage Determination No. 94-2122, Revision 5, Dated 97 May 19 will apply to the solicitation/contract contemplated hereby. The following additional clauses will apply to this solicitation and any resultant contract: FAR 52.245-2 Government Property (Fixed Price Contracts), Alternate I, 52.237-1 Site Visit, 52.237-2 Protection of Government Buildings, Equipment, and Vegetation, 52.232-33 Mandatory Information for Electronic Funds Transfer Payment, 52.232-18 Availability of Funds, 52.245-1 Property Records. Offerors must include with their offer a completed copy of the provisions at FAR 52.212-3, Offerors Representation and Certification-Commercial Items. The clause at FAR 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this solicitation. Award will be based on the lowest priced quotation from a responsible contractor in accordance with FAR 9.104-1. A Site visit will be conducted at 1000 AM central standard time, at Building 647 on 16 Mar 98. Prospective offerors will meet at the contracting office front desk. Please call TSgt Willard (Phone 850-283-8624/Fax 850-283-3963) for directions and details. No collect calls. Quotes may be submitted in writing or faxed to the point of contact indicated above. Quotes are required no later than 20 Mar 98, 2:00 PM central standard time. Award will be made on or about 25 Mar 98 with commencement of work beginning on 1 Apr 98. All responsible sources may submit an offer, which, if timely received will be considered by this agency. (0068)

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