Contracting Officer (90C), Department of Veterans Affairs, North Texas Health Care System, 4500 South Lancaster Road, Dallas, TX 75216

J -- CLEAN AND SERVICE FILM PROCESSORS SOL 549-98-RFQ-91 DUE 032698 POC Candi Wood, Contracting Officer, 214-302-6815 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation 549-98-RFQ-91 is issued as a request for quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-3. SIC 7629 applies and the solicitation is unrestricted. Contract is for base year (4/1/98-3/31/99) with two option years. The contractor shall provide all equipment and materials necessary to clean and service processors either once or twice per month as indicated. The following units located at the Dallas VAMC are to be cleaned and serviced once per month: Item 1) Kodak M6, SN5125, 12 jobs @ $__ ___ per job 2) Kodak M6, SN10278, 12 jobs @ $__ &llmdash;__ per job 3) Kodak M7, SN14509, 12 jobs @ $__ ___ per job 4) Kodak M7, SN14533, 12 jobs @ $__ ___ per job 5) Kodak M6, SN5938, 12 jobs @ $__ ___ per job 6) Kodak M7, SN14526, 12 jobs @ $__ ___ per job 7) Pako 14x2, SN048888, 12 jobs @ $__ ___ per job 4x2. The following processors located at the Dallas VAMC are to be cleaned and serviced twice per month: Item 8) Kodak M7, SN22653, 24 jobs @ $____ per job 9) Kodak M6, SN6241, 24 jobs @ $____ per job 10) Kodak M8, SN281, 24 jobs @ $____ per job 11) Kodak M6, SN6253, 24 jobs @ $____ per job 12) Kodak M7, SN 16896, 24 jobs @ $____ per job 13) Kodak M7, SN22190, 24 jobs @ $__&llmdash;_ per job 14) Kodak M6, SNK387-2995, 24 jobs @ $____ per job 15) Kodak M35, dedicated mammography processor, SN60296, 24 jobs @ $____ per job 16) 3M 969, SN50997, 24 jobs @ $____ per job 17) Kodak M78, SN27303, 24 jobs @ $____ per job 18) Kodak 480, 24 jobs @ $____ per job. The following processors located at the Fort Worth Outpatient Clinic are to be cleaned and serviced twice per month: Item 19) Kodak M6B, SN35455, 24 jobs @ $____ per job. 20) Kodak M7B, SN35452, 24 jobs @ $____ per job. Locations of processors within the Medical Center will be provided upon contract award. Pricing must be given for each item for the base year and each of the two option years. Please note: some processors are to be serviced once per month and others twice per month. Services shall be accomplished on the first and fifteenth of each month between 8:00 a.m. and 4:30 p.m. unless these dates fall on a weekend or government holiday, then the services shall be accomplished the following workday. The contractor shall contact the Lead Biomedical Engineering Technician, 214-372-7093 within five days of award to schedule times for servicing the equipment. Documentation: the contractor shall provide the Biomedical Engineer with a written description of the cleaning procedures to be performed for each processor model. As a minimum the cleaning and service procedures shall meet the equipment manufacturer's specifications. The description shall be in sufficient detail as to be acceptable to the field inspector of the Joint Commission on Accreditation of Healthcare Organizations. This description shall be provided within thirty days of receipt of award. The contractor shall provide the Lead Biomedical Engineering Technician with a written report detailing the service provided each time that a service call is made. Call-Back Service: the contractor shall respond with a service technician on-site within two hours after receipt of call notifying contractor of failure to restore the unit to full performance after scheduled servicing. "Full Performance" means the unit has been cleaned in accordance with the equipment manufacturer's and/or contractor's guidelines and meets the manufacturer's original performance specifications. Failure to respond to a call back within two hours will result in a deduction of 1/30th of the monthly rate for that day and for each four-hour period thereafter that the equipment is inoperable due to unresponsiveness. For failure to restore equipment to full performance within 24 hours, a deduction of 1/30th of the monthly rate shall be taken for that day and for each 24-hour period thereafter that the equipment is inoperable. Failure to respond to service calls after 24 hours shall be considered grounds for invoking provisions of default. Contractor shall withhold any service and/or materials not covered under this contract and notify the Lead Biomedical Engineering Technician by written report. The report shall include an estimate of the service charges and parts. If the service is approved, a service delivery order shall be initiated and the services shall be performed to include installation of parts under the terms of this contract. Payment will be made by certified invoice that contractor submits against the delivery order. When services and parts are required as a result of accident, abuse, misuse, or negligence by other than the contractor or his representative, a report shall be made to the Lead Biomedical Engineering technician. The report shall provide circumstances as known and include an estimate of service charges and parts. The government shall incur no charges for services and parts due to accident, abuse, misuse or negligence by the contractor or his representative. All services shall be provided by a fully qualified service technician and will conform to the standards of the industry. "Fully Qualified" means that the service representative can show evidence of successful completion of service training program for all equipment specified in this contract. When services are to be performed, the contractor's service representative shall check in at the Biomedical Engineering Shop, located in Building 1. If requested, a VA Biomedical Engineering representative will accompany the service representative to the department where the equipment is located. When service is completed, the service representative shall prepare a service ticket detailing the processor model and serial number, PMI number, location, specific action taken, and the hours of labor required. A copy of the service ticket shall be left with the Lead Biomedical Engineering Technician upon checking out. If service is completed after hours, the service representative shall report directly to the department where the equipment is located and upon completion, leave a copy of the service ticket with the department supervisor. Failure to provide the required service ticket will result in invoices being held for payment. Payment will be made monthly in arrears. The following FAR provisions and clauses apply: 52.212-1 Instructions to Offerors -- Commercial Items; 52.212-3 Offeror Representations and Certifications -- Commercial Items with the following addendum: VAAR 852.219-70 Veteran-owned small business; 52.212-4 Contract Terms and Conditions -- Commercial Items with the following addendum: 52.217-5 Evaluation of Options, 52.217-8 Option to Extend Services, 52.217-9 Option to Extend the Term of the Contract, 52.222-48 Exemption from Application of Service Contract Act Provisions, 52.232-18 Availability of Funds, 52.232-19 Availability of Funds for the Next Fiscal Year, 52.237-1 Site Visit; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items with the following incorporated by reference: 52.222-26 Equal Opportunity; 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era. All referenced clauses and provisions are available on the internet at http://www.arnet.gov/far or may be obtained from the Contracting Officer upon receipt of faxed request at 214-372-7066. All responsible sources may submit a quotation which will be considered. A completed copy of FAR 52.212-3 "Offeror Representations and Certifications" must be provided with the quotation. Quotations are due by 4:30 p.m. CST, March 26, 1998 and must be sent to the Contracting Officer at the address listed above or faxed to 214-372-7066. (0075)

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