Department of Veterans Affairs Medical Center, Chief, Acquisition and Materiel Management (90C), One Veterans Drive, Minneapolis, MN 55417

58 -- COMMUNICATIONS/VIDEO DISTRIBUTION SYSTEM SOL RFQ 618-111-98-LK DUE 040398 POC Linda Kelly 612-725-2183 This is a Combined Synopsis/Solicitation. Request for Quotation #RFQ-618-111-98-LK entitled "Video On-Demand System" is hereby issued for commercial items and is prepared in accordance with the format in FAR Subpart 12.6 as supplemented by additional information included in this notice and incorporates provisions and clauses in effect through FAC 97-04. The SIC Code is 3663 and the small business size standard is considered 750 employees. This CBD announcement constitutes the only solicitation issued. A separate written solicitation document will not be issued. Contractors' proposals are hereby being requested and response to requirements listed below shall be submitted on contractor's letterhead and must address all requirements listed below and should contain the name, title and signature of person authorized to submit proposals/bids on behalf of the contractor. Descriptive literature for each item offered must also be included in proposal/bid package. The VA Medical Center (VAMC), Minneapolis, Minnesota, has a requirement for a Signal Video Distribution System that will distribute patient and staff educational video programming on an on demand basis throughout the medical center. System required must be capable of: automated storage, retrieval, and playback of video tape programming; simultaneous multi-user/multi-program access; scheduled broadcasting and automated recording; multiple interface and control options; interactive video control; and provide remote access from any network location. (The VAMC has a video capable network in place.) The system components and services required shall consist of the following line items or equal: (1) 1-each Video Library Manager capable of holding a minimum of 8 VCR's and 200 video tapes (a TiltRac Model F-124-II or EQUAL) (2) 1-each System Computer and Software Windows NT with 4 line telephone input card and Network (TCP/IP) Interface Card (3) 1-each Hewlett Packard Office Laser Jet Printer or EQUAL (4) 1-each Four Channel Character Generator System (5) 4-eachFour channel Frequency Agile Modulators for 12 channels (6) 9-each JVC SR3360U VHS VCRs or EQUAL (7) 1-each Panasonic CT 1386VY Television/Monitor or EQUAL (8) 1-each APC 1000VA UPS (9) Head end distribution equipment, installation and MATV system balancing (10) On site system installation and setup (please specify number of days required along with cost (11) Staff/Patient testing option on Windows NT (12) System Operation Training for 2 system administrators and 2 backup system administrators (please provide number of days required for training, site of training and cost) (13) System Maintenance training for two VA Biomedical Technology Technicians (provide number of days of training, location, cost (14) The VAMC will serve as a beta test site for ongoing development of Patient Survey and Testing Packages (15) Contractor shall perform a radio frequency site survey to ensure that the current VA system is capable of handling the multi-channel video signals. This report should be given in writing and should include requirements and any recommendations for upgrade, if necessary (16) 2-each Service/Maintenance manuals for each of the electronic components ordered (17) Warranty Period for parts and labor (please specify term of warranty) Delivery shall be FOB Destination (unless vendor states otherwise) to the VA Medical Center, Warehouse (90D), One Veterans Drive, Minneapolis, MN, 55417. This will be a firm fixed price contract. Evaluations may be conducted to determine that products offered will meet Government's needs. Evaluation factors of technical capability of the items offered and past performance history will be considered along with price to determine "best value" to the Government. Evaluation may be made with or without discussions with the offerors. The following incorporated FAR clauses and provisions are those in effect through FAC 97-04 and are applicable to this acquisition. 52.212-1 Instruction to Offerors Commercial Items; 52.212-2 Evaluation Commercial Items; 52.212-3 Offeror Representations and Certifications Commercial Items (NOTE: Offerors must include a completed copy of "Offeror Representations and Certifications" along with his offer.) Original proposals shall be submitted on company letterhead along with descriptive literature for all items offered to: Linda Kelly, Contracting Officer (90C), VA Medical Center, Room 4G-107, One Veterans Drive, Minneapolis, MN 55417. For information, contact Linda Kelly at (612) 725-2183. Offeror's proposals are due by 3:30pm on April 3, 1998. (0076)

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