Department of Veteran Affairs, Network Business Office, VISN10, Contract Service Center, Bldg 408, 4100 West Third Street, Dayton, OH 45428

R -- ASSET RECOVERY SOL 10-1-98 DUE 041598 POC Kathy Laffey-Miller, Contracting Officer, 937-268-6511 x 3091 WEB: E-mail the Contracting Officer, Laffey-Miller.Kathy@Day.VA.gov. VISN 10, Contract Service Center (CSC), intends to negotiate an Asset Recovery Contract. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Request for Proposal 10-1-98 is being issued and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR 97-03). This procurement is unrestricted. Standard Industrial Classification Code (SIC) 7322 applies. This will be a Firm Fixed Price Contract. Contractor shall provide the Department of Veterans (DVA) Medical Centers and Outpatient Clinics In VISN 10 (OHIO), all supplies, facilities and equipment necessary for the collection of credits and other debts owed to the DVA as provided to the private sector. Services shall include, but not be limited to: 1. Assisting DVA in preparation of initial contact letters to the Vendors. 2. Analysis of Accounts Payable/Accounts Receivable information supplied by Vendors and the DVA. 3. Compilation of outstanding credits as identified in the initial contract. 4. Follow-up to assure appropriate reimbursement checks are forwarded to the DVA to clear the Vendor's books and repay the DVA. All information received from Vendors with regard to credits shall be provided to the DVA. No written communication shall be sent to a vendor without prior review or approval by the Contracting Officer's Technical Representative (COTR). Upon approval by the COTR, letters will be signed by the designated DVA official and returned to the Contractor for mailing. Sufficient DVA letterhead stationary will be provided to generate all written communications. The contractor's employees shall conduct themselves in a professional and non-harassing manner when dealing with vendors under this contract. Vendors will be asked to send remittances in the form of acheck payable to the DVA designated office. The contractor should make every effort to obtain payment by electronic funds transfer. No monies will be paid to the contractor for collection of unusable credit memorandums. Recoveries from vendors will be shared by DVA and the contractor in accordance with the follo wing pricing schedule: COLLECTION, CREDITS AND OTHER DEBTS OWED TO THE DVA AS PROVIDED TO THE PRIVATE SECTOR. ITEM 1. RECOVERIES LESS THAN 90 DAYS OLD __ __ ___. ITEM 2. RECOVERIES 90 TO 365 DAYS OLD__ __ ___. ITEM 3. RECOVERIES MORE THAN 365 DAYS OLD__ __ __. The following technical factors will be used: Cost/Price, Technical Ability and Timeliness. The following incorporated clauses and provisions are applicable to this acquisition; FAR 52.204-6 Contractor ID # -- Data Universal Numbering System (DUNS #), 52.212-1 Instruction to Offerors-Commercial Items. 52.212-2 Evaluation -- Commercial Items, 52.212-3 Offerors Reps and Certs-Commercial Items, 52.212-4 Contract Terms and Conditions -- Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Execuvtive Orders -- Commercial Items, 52.213-1 Fast Pay Procedure, 52.213-2 Invoices, 52.232-1 Payments, 52.232-8 Discounts for Prompt Pay, 52.232-11 Extras, 52.232-17 Interest, 52.232-33 Mandatory Info for Electronic Funds Transfer Pay, 52.243-13 Bankruptcy, 52.242-15 Stop Work Order, 52.245-2 Government Property, Your Quotation must be on Firm's letterhead in a sealed envelope, noting the RFP # 10-1-98 and received by close of business, 4:30 PM EST. April 15, 1998. All requests must be in WRITING, on Firm's letterhead and may be faxed to 937-262-5974. No Verbal Requests will be honored. There is no previous information for this type of procurement. All referenced clauses and provisions are available on the internet at http://www.arnet.gov/far or may be obtained from the contracting officer upon receipt of a faxed request to 937-262-5974. All responsible sources may submit a quotation which will be considered. A completed copy of FAR 52.212-3 "Offeror Representations and Certification" msut be provided with the quotation. (0082)

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