Chief Administrative Office, Office of Procurement and Purchasing, O'Neill House Office Building, Room 502, U.S. House of Representatives, Washington, DC 20515

70 -- COMMERCIAL SOFTWARE FOR ASSET AND INVENTORY MANAGEMENT SOL XOSM980031 DUE 042498 POC George John Bath -- Procurement Specialist -- 202-225-2921 The purpose of this solicitation is to establish a contract relationship with a private entity or entities to provide a commercial-off-the-shelf fixed asset and inventory management software system to the House of Representatives. The current system environment is comprised of (1) American Management System's (AMS) proprietary Federal Financial System (FFS) for core financial data, (2) an in-house developed mainframe application, Financial Management System (FMS) for fixed asset data, (3) an in-house developed mainframe application, Software AG Natural ADABAS for furnishings data, (4) an in-house developed mainframe application, General Inventory System II (GIS II) for computer data within House Information Resources (HIR), (5) Stonehouse's application, Management of Network Income, Expense, and Services (MONIES) for Telecommunication data, and (6) other systems that are used for budget, voucher, and process tracking. The proposed new system environment will be comprised of FFS for core financial data,AMS' proprietary Procurement Desktop (PD) for purchasing and receiving, the new asset management system for tracking of fixed assets and inventory, and MONIES for phone line charges. To reach this goal, the project shall include the conversion of data from the existing systems, interfaces with AMS's proprietary software applications: FFS and PD, training, and the termination of the legacy systems. The offeror's proposed solution must meet all the mandatory requirements described in the solicitation. Offerors who do not meet ALL the mandatory requirements shall not be considered. For example, some of the system's mandatory requirements are the capability to: perform online, real time validation of reference codes (e.g., Accounting Classification Structure, vendor, account) at the initial point of entry; record transaction activity on multiple calendar years (House Member basis) and multiple fiscal years basis (Committee and Officer basis); provide automated workflow capabilities; define "rule based" routing for approvals based on user-defined criteria (e.g., total dollar amount of transaction); provide online querying capability to perform document or transaction "cross-referencing" in which a user can query on any document and receive information on associated documents in the processing chain; classify and track component parts including separately tagged items and a single tagged item with enhancements or improvements; track capital and non-capital assets and allow users to apply various capitalization rules; provide, as part of the baseline application or via third party tools, bar coding technology to support periodic physical inventories, including integration with scanning software and related hardware; provide a graphical user interface (GUI) design for all proposed modules that maximizes the use of Microsoft windows features; provide standard utilities (e.g., application programming interfaces -- API's) to process externally interfaced data to the system including (1) detailed and summarized transactions and (2) table updates. The proposed application shall be: designed using a client/server architecture, compatible with popular RDBMS engines, and Year 2000 compliant. No telephone requests for an IFB package will be accepted but requests can be faxed to 202-226-2213.***** (0083)

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