Department of the Interior, Minerals Management Service, Procurement Operations Branch, MS2500, 381 Elden Street, Herndon, Virginia 20170-4817

D -- HISTORICAL WELL LOG PROJECT: VALIDATION, REVISION, AND CLEANUP OF EXISITING DATA IN THE GULF OF MEXICO REGION SOL 1435-01-98-RP-30926 DUE 041498 POC Betty M. Estey, Contracting Officer (703) 787-1352 WEB: Home page for general information, http://www.mms.gov. E-MAIL: Contracting Officer's email address, Betty.Estey@mms.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation ; offers are being requested and a written solicitation will not be issued. Contract period is 6 months from date of award for Phase 1. Each optional Phase will be for a six month period. Minerals Management Service (MMS), intends to competitively award a contract to clean up their historical well data for the Gulf of Mexico OCS Region (GOMR). PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. This project will be a systematic research of physical paper files and existing digital data. Physical paper files consists of multiple file folders of well report documents and multiple logs and surveys for each well. The requirement is to validate, or revise existing data, and uncover missingelements of the historical, basic well data; identify missing data and/or documents; and make the changes or additions to Technical Information Management System (TIMS)*. MMS physical files will be searched and existing data for approximately 35,300 wells will be validated, revised, and/or captured from identified sources for specified items. This will include items such as well names and numbers of every well, sidetrack, and bypass drilled; the sequence of the drilling; spud date; well locations; and other identified key elements. The project objectives are: (1) Identify well bores that have not been assigned American Petroleum Institute (API) numbers by MMS and/or that are not in the MMS database;(2) Capture specified key data elements for these well bores and well completions from identified sources or identify missing data needed for the additions;(3)Validate or revise specified key data elements (e.g., surface location) for the existing basic well data in the MMS database from identified sources or identify missing data needed for the validation; (4) Validate a plot of data in the MMS database of surface location, specified key measured depths (e.g., perforations, total depth), and the well trace from directional survey (spider map) or identify discrepancies; (5) Research the discrepancies using the well reports, well logs, directional surveys, well plats, and velocity surveys and make corrections or identify missing data needed for corrections; (6) Label the documents, surveys, and well logs with identification from the validated, revised, and new data in TIMS (e.g., bar codes).*The TIMS is an information management system designed to collect, retrieve, and display information through a suite of standardized software procedures for storing and integrating all information of importance in a corporate database for information access (sharing) and for mapping capabilities to present and display the data. This project will consist of four phases with a total range of estimated cost between 1.8 million to 2.3 million). The first phase of the project would be (1a) an assessment of a sample of the data and documents to establish the quality of the existing data in TIMS and documents in the well files and (1b) a pilot program to test the proposed methodology and to determine the costs and benefits of cleaning up certain areas of the Gulf of Mexico. Subsequent phases of the project will involve certain areas (e.g., Deep water, Central planning area) and/or specific types of data and documents. With the response to the solicitation and after the pilot phase recommendations will be made on the methodology to be used including the scope of the subsequent phases. The deliverables for the first Phase are: Item 1a Quality Assessment -- Validated, new, and revised TIMS well records (Oracle tables and rows) for a sample of the TIMS data and MMS physical paper files. (Performance measure -- 99% accurate sample).Item 1b Pilot Area -- Validated, new, and revised TIMS well records (Oracle tables and rows) for a specifiedareas (e.g., fields, planning areas) in the Gulf of Mexico. (Performance measure -- 99% accurate sample) Item 2 Well Plots -- A plot showing the cleaned-up data and remaining erroneous data for each well in the phase including the surface location, well trace, bottom hole location, and other well subsurface locations (e.g., perforations, top of sand). (Performance measure -- 99% accurate sample) Item 3 Document Labels -- Labels on the well reports, surveys, and well logs for the phase linking the cleaned-up TIMS Oracle data to the documents used for validation, additions, and revisions (e.g., bar codes). (Performance measure -- 99% accurate sample) Item 4 Progress Reports -- Written progress reports are required monthly including a list of well records with discrepancies that could not be cleaned-up because of missing data and/or documents and a list of the missing information. Item 5 Draft and Final Report for Phase -- A draft report for the Phase shall be submitted for MMS' review and comments, to be incorporated into the final report. The contractor shall deliver a briefing and final written report to MMS to include (1) a statistical summary of the prior and current accuracy of the well records in the TIMS database for item 1a and for item 1b; (2) a list of TIMS well records with discrepancies that could not be cleaned-up because of missing data and/or documents and a list of the missing information; (3) an allocation of costs for data capture and revisions for the fields for the pilot and for the quality assessment; and (4) recommendations on the areas and data and documents for the subsequent phases based on the most benefits for the costs. Item 6 Handbook -- A written handbook on the procedures and processes used. The deliverables for each of the subsequent Phases are: Item 1 Specified Area -- Validated, new, and revised TIMS well records (Oracle tables and rows) for a specified areas (e.g., fields, planning areas) in the Gulf of Mexico. (Performance measure -- 99% accurate sample)Item 2 Well Plots -- A plot showing the cleaned-up data and remaining erroneous data for each well in the phase including the surface location, well trace, bottom hole location, and other well subsurface locations (e.g., perforations, top of sand). (Performance measure -- 99% accurate sample) Item 3 Document Labels -- Labels on the well reports, surveys, and well logs for the phase linking the cleaned-up TIMS Oracle data to the documents used for validation, additions, and revisions (e.g., bar codes). (Performance measure -- 99% accurate sample) Item 4 Progress Reports -Written progress reports are required monthly including a list of well records with discrepancies that could not be cleaned-up because of missing data and/or documents and a list of the missing information. Item 5 Draft and Final Report for Phase -- A draft report for the Phase shall be submitted for MMS' review and comments, to be incorporated into the final report. The contractor shall deliver a briefing and final writtenreport to MMS to include (1) a statistical summary of the prior and current accuracy of the well records in the TIMS database for item 1; (2) a list of TIMS well records with discrepancies that could not be cleaned-up because of missing data and/or documents and a list of the missing information; and (3) an allocation of costs for data capture and revisions for the fields in the phase. Item 6 Handbook -- A written handbook on the procedures and processes used. Substantial and recent organizational and individual experience will be required in Oracle database applications and oil and gas well data management. Reports and the handbooks will also be delivered in a digital file such as WordPerfect or MICROSOFT Word. HOW TO RESPOND: In order to compete for this contract, interested parties must demonstrate that they are qualified to perform the work by providing BY 4:00 P.M. April 14, 1998, a Capabilities Statement detailing: (1) your key personnel (those who would have the primary responsibility for performing and/or managing the project) with their qualifications and specific experience; 2) your organization's experience with this type of work and a description of your facilities; and (3) specific references (including project identifier/ contract number and description, period of performance, dollar amount, client name and current telephone number) for work of this nature that your personnel or organization is currently performing or has completed within the last two years. Also please include any negative references and your rebuttal explaining your side of the story. All references will be checked to validate the information provided. Offerors shall submit an original and five copies of Capabilities Statements to Ms. Betty Ester, Contracting Officer, Minerals Management Service, Procurement Operations Branch, 381 Eden St., MS 2510, Herndon, VA 20170-4817. Your Capabilities Statement will be evaluated based on the skills, abilities, education, professional credentials and experience of your proposed key personnel; experience and past performance of your organization, including number, size, location of projects, and complexity of similar projects completed by the proposed project team and your organization to determine your potential for success and contract award. Past performance includes adherence to schedules and budgets, effectiveness of cost control, the acceptability of previous products delivered, effectiveness of program management, and the offeror's willingness to cooperate with the customer in both routine matters and when confronted by unexpected difficulties. Following review of all Capabilities Statements submitted, those offerors judged most qualified to successfully perform the effort will be provided additional written proposal instructions. You will be expected to provide an oral presentation of your technical proposal if judged to be technically qualified. The oral presentation will be given by your key personnel and the emphasis will be on how well you perform the work. There will be a questionand answer session to follow. Oral Presentations will take place in New Orleans, LA. The following provisions and Federal Acquisition Regulations clauses are incorporated by reference: FAR 52.212-1, Instructions to Offerors-Commercial Items (APR 1998), 52.212-2 Evaluation Commercial Items ( OCT 1997), FAR 52-212-3, Offeror Representations and Certifications-Commercial Items (JAN 97), 52.212-4 (APR 98) and 52.212-5 (applicable clauses b)1,3,4,6,7,8,9) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (APR 98) . With the following additional FAR clauses: 52-225-3, Buy American Act Supplies; and FAR 52.232-33 Mandatory Information for Electronic Funds Transfer Payments. In accordance with FAR 39.106 the software shall be certified to be year 2000 compliant. Offerors can retrieve these clauses on the INTERNET at www.gsa.gov/far or request a hard copy by contacting Dottie Quinn on 703-787-1365 or by sending a FAX request to (703) 787-1009. Please use written, E-mailor faxed inquiries. Send questions as soon as possible to Betty.Estey@mms.gov. Please include the "RFP Number 1435-01-98-RP-30926 " as well as your full name, organization name, address, phone and fax numbers. It is the responsibility of the offeror to ensure that the Capabilities statements are received at or before the date/time set forth above. (0083)

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