Commanding Office, United States Coast Guard, Support Center, Building Number 981, Elizabeth City, North Carolina 27909-5006

L -- BASE LAWN MAINTENANCE-600 ACRES SOL DTCG8198Q0044 DUE 042498 POC Point of Contact -- Contact Point, SK2 R. Gonzales,919/335-6775: Contracting Officer Representative (COTR), Mr Dan Richburg,919/335-6124: Contracting Officer, CWO3 D. R. Lane, 919/335-6404 This is a combined synopsis/request for quotation for commercial services. This announcement constitutes the only request for quotation; proposals are being requested and a written request for quotation/solicitation will not be issued. This is set aside for small business for the following: The request for quotation incorporates provision and clauses in effect through Federal Acquisition Circular 97-04. The Coast Guard intends to issue a purchase order for Lawn Care and Maintenance for the Base Complex. To minimize post contract claims of unknown or differing conditions, all Offeror's and/or Offeror's representative's are REQUIRED to visit and inspect site and referenced "Areas" located at the Coast Guard Base in Elizabeth City, North Carolina as referenced below and as depicted on site map (Chart's will only be obtained in person). Offeror will address all questions to the Facility Engineering Division prior to submitting offer. The Statement of Work is as follows: Background; The Coast Guard Base totals approximately 800 acres of land. ? Approximately 200 acres is utilized for buildings, parking lots, roadways, runways, and other "non-greenery" areas. The remaining 600 acres is greenery that is required to be maintained and includes approx. 450 acres of field grass and 150 acres of ornamental areas around buildings and along roadways, trees, bushes, flowers and hedge roads, baseball and soccer fields and approx. 5 miles of parameter fence. The contractor will provide all labor, materials, and equipment required to maintain the landscape throughout the term of the contract, as shown on chart beginning upon contract award through Nov. 15 1998. Mowing; Ornamental lawn areas. The contractor is required to maintain a grass height of not more than 5 inches and not less than 2 inches. This will normally require mowing weekly during the growing season and is not to exceed two weeks without approval of the COTR. During extreme heat days, the grass will be cut to a height of 4 inches. Extreme heat days are definedas "days when the National Weather Service Station in Cape Hatteras NC, predicts that during the following 3 or more days, the daytime temperature is expected to exceed 90 degrees Fahrenheit." This will help the grass maintain the moisture better and less liken the chance of burning the grass due to high temperatures. All grass cuttings will be removed from all walk ways, driveways, streets and any non-mowed area. When grass is removed from any areas it shall be through a means that picks the grass cuttings up where they can be properly disposed of. The contractor will not use a high velocity air blower or water system to remove the grass cuttings. All grass cuttings that are left in the mowed sections shall be removed or mulched if the cuttings are deemed unsightly by the COTR. This will prevent the mowed sections from appearing like a hay field when higher than normal grass has been cut. Any litter that is in the mowed sections shall be picked up by the contractor prior to mowing. Any litter that is cut during the mowing will be removed by the contractor. Litter is defined as "any material other than cut grass clipping and natural litter such as leaves, twigs and weeds." Litter includes but is not limited too; paper, plastic, cans, processed wood products, metal, and glass. Any items that are not litter but that still obstruct the mowing (i.e. toys) shall be moved out of the way by the contractor to allow the mowing to continue. Runway fields; these areas total approx. 450 acres of field grass and ditch lines and include all areas outside of a 50ft "clear cut" from each runway/taxiway. The contractor is required to maintain these fields to a height not to exceed 12 inches and not less than 2 inches. All water run-off ditches shall be maintained to a reasonable height as not to impede the water flow within the ditches nor be allowed to grow above the ditch height. 50ft Clear Cut and runway misc: Contractor is required to maintain grass to a height of no more than 4 inches, using either mechanical or chemical means, a 50ft zone along the sides of each runway, taxiway and turn-around areas. In addition all electrical transformers, fire hydrants, pump buildings and runway lights shall be included. ? Trimming, Edging and Weeding; The contractor will provide all labor, materials and equipment to trim all appropriate areas beginning upon contract award through Nov. 15, 1998. Trimming, Edging and Weeding are required along all sidewalks, buildings, fence lines, rift raft along water front, all electrical transformers, fire hydrants, fuel tanks, trees, bushes, flower beds and any other obstacles. This will be done every other week (biweekly) during the mowing season or apply chemicals as needed to control weed growth as per Chemical Application listed below. Fertilizing; The contractor will have soil tested to determine what mixture and amount of fertilizer is needed and will apply one application of a dry granulated type fertilizer to the ornamental lawn areas. This application will be applied in the fall toward the end of mowing season. The contractor is to submit prior to the application of the fertilizer, all Material Safety Data Sheets (MSDS) that relate to the fertilizer product intended to be used by the Contractor. These MSDS will be reviewed and approved by the Coast Guard and only after approval will the contractor be given the Notice to Proceed. This notice to Proceed will only be given after the final intended fertilizer is approved by the Coast Guard and all MSDS have been reviewed. No additional applications of a fertilizer product will be done under this statement of work without prior written authorization of the Contracting Officer from the Coast Guard. If an additional application is required and or recommended by the contractor, the contractor will submit a written cost estimate to the Contracting Officer for review and approval. Technical Reports and Recommendations; If the contractor feels that there is work that should be done with the landscaping that is not otherwise covered in this SOW, he or she shallsubmit a written report. The report shall include the problems found and the recommended action needed to correct the problem. If the contractor does submit any technical recommendations, he or she shall include along with the report, a estimated cost to correct the problems reported. Any and all reports and the cost estimates, shall be submitted to the Contracting Officer or his or her representative. If the Coast Guard requests landscape technical advice, the contractor shall provide the technical advice the same as if it was found by the contractor. Runway Access; The contractor and his/her workers will be required to attend a Coast Guard orientation concerning special requirements and rules needed to access runway areas. In addition the contractor shall provide his/her workers with 2-way radio headsets needed to maintain contact with the runway tower while working within the air fields. Support Center Instructions; The contractor and his /her representatives will be responsible to follow all applicable Support Center Instructions while aboard any Coast Guard owned property or while doing any Coast Guard work. A copy of these instructions can be found and will be made available if requested, at the FED (Bldg 97), Coast Guard Support Center. The phone number for FED is 919 335-6108/6112. Damages; The contractor shall be liable for any damages caused by his/her work force. This will include but is not limited to light fixtures, air conditioning units, vehicles, buildings etc. ?When damage does occur the contractor will immediately notify the COTR. When possible the Coast Guard will make needed repairs to damaged items and in turn the contractor shall be liable for labor and material repair cost. Chemical Application to control weed growth; Use of weed controlling chemicals such as "Round-Up" will normally be allowed near obstacles that would otherwise require mechanical trimming such as fire hydrants, fence lines, along sides of buildings, runway lighting etc. The contractor shall be fully licensed to apply chemicals as required by local, state and federal laws. Proof of current licensing shall be provided upon request. Submittal of MSDS that relate to the chemical product is required prior to application. These MSDS will be reviewed by the Coast Guard and only after review will the contractor be given the Notice to Proceed. This Notice to Proceed will only be given after the intended chemical is approved by the Coast Guard. COTR; The Coast Guard will assign a representative from the Coast Guard Support Center in Elizabeth City to assist the contractor with any question that may arise. This person will be known as the Contracting Officer Technical Representative (COTR). The COTR duties will be to assist the contractor with any question and unforeseen problems. He or She will not be able or responsible for making any modifications to this Statement Of Work (SOW) or obligate the Coast Guard for any additional cost. He or She will not have any authority to stop the contractor from any work with the exception of matters concerning safety or violations of applicable laws, rules, regulation and instructions. The COTR will visit the areas while the contractor is working. He or She will be the primary point of contact for the contractor and will try to maintain a positive working environment with the contractor. The Contracting Representative as stated above, will be Mr Dan Richburg at the Garage (Bldg 93) or by phone at (919) 335-6124. Work days and hours: The Contractor shall carry out this Statement of Work during normal working hours of the Facility Engineering Division (FED) of the Coast Guard Support Center, Elizabeth City. The normal work hours of FED are Monday through Friday, 0655 until 1625. The Contractor will work on these days and during these hours only. No work is to be done during any federal holiday. Closing date and time for receipt of offers is 24 April 1998, 3:00pm, Eastern Standard Time. Facsimile Offers are acceptable and may be forwarded via Fax Number (919)335-6450. FAR provision, 52.212-2 does not apply in that award will be made to the offeror who submits the lowest price. ?Offerors are instructed to include a completed copy of FAR provision 52.212-3 "Offeror Representations and Certifications -- Commercial Items: with their bid. If a copy of this certification is needed, it may be requested by calling the contact number identified above. The following Far provisions and clauses apply to this request for quotations and are incorporated by reference. FAR 52.212-1 instructions To Offerors -- Commercial Items (Oct 1995) FAR 52.212-2 Evaluation -- Commercial Items (Oct 1995) FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items(Jun 1996) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 1995) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. (Aug 1996) Far 52.222-26, Equal Opportunity (Apr 1984) FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (Apr 1984) FAR 52.222-36, Affirmative Action for Handicapped Workers (Apr 1984) FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (Jan 1988) FAR 52.225-3, Buy-American Act -- Supplies (Jan 1994). Insurance: contractor is required to show proof of adequate insurance prior to commencement of work. Adequate insurance for this purpose is defined as: to commencement of work. Adequate insurance for this purpose is defined as: A. Workers' Compensation and Employer's Liability with employer's liability coverage of at least $100,000. B. General Liability with bodily injury liability coverage written on the comprehensive form of policy, with coverage of at least $500.00 per occurrence. C. Automobile Liability insurance written on the comprehensive form of policy, providing for at least $200,000 per person and $500,000 per occurrence bodily injury and $20,000 per occurrence for property damage. For Minority, Women-Owned and disadvantaged Business Enterprises: The Department of Transportation (DOT), Office of Small and Disadvantaged Business Utilization (OSDBU), has a program to assist minority, women-owned and disadvantage business enterprises to acquire short-term working capital assistance for transportation-related contracts. Loans are available under the DOT Short term Lending Program (STLP) at prime interest rates to provide accounts receivable financing. The maximum line of credit is $500,000. For further information and applicable form concerning the STLP please call the OSDBU at (800) 532-1169. (AC0407013-01) (0097)

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