Department of the Treasury (DY), Financial Management Service, 401 14th Street, SW, Washington, DC 20227

D -- COMPOSITION SOFTWARE SOL FMHQ98R5003 DUE 042498 POC Jim Harden 202-874-0238 The Financial Management Service (FMS), U.S. Department of the Treasury, in support of its document printing requirements and the Treasury Offset Program, requires composition software to print offset documents including offset information attached by perforation to a U.S. Treasury check. The composition software must compose documents, perform specialized processing subsequent to document composition or actual printing, and produce control reports. During peak periods, The FMS will print and enclose up to 150,000 offset documents per week. The software shall be installed by the contractor at two or more of the following FMS locations: Austin TX, Birmingham AL, San Francisco CA, Chicago IL, Philadelphia, PA and Kansas City MO. Software installation shall be completed within two weeks after contract award. This announcement is a combined synopsis/solicitation (Number FMHQ98R5003) for commercial items prepared in accordance with the format specified in FAR 12.6, and is supplemented with additional information included in this CBD notice. This announcement serves as the entire solicitation. Proposals are requested from the information contained in this announcement. Small and large businesses may submit a proposal for this requirement. All clauses and provisions incorporated into this announcement are in effect through FAC No. 97-04. Proposals are due by 4:00 EST April 24, 1998 at 401 14th Street, S.W, Rm 457D, Washington, D.C. 20227. The proposed software must conform to the following platform requirements: 1. Output data stream produced is AFPDS (Advanced Function Printing Data Stream) and PDF (Portable Document Format); 2. Production components of software operating on a RISC platform (AIX operating system, version 4.2 or greater); 3. Developmental components in a design environment (document design including data definition, document content not part of variable data, and document behavior definition) of the software residing on a separate PC (NT workstations); 4. Developmental component with WYSIWYG capabilities using authentic AFP fonts so that no conversion is needed when application executable software is passed from the NT workstation to the RISC computer. During document design and testing in the GUI interface, the system must use a copy of the actual AFP printer font from the AIX AFP library; 5. Printing 13 inch by 7 3/8 documents (inclusive of the check portion), at a rate of 18,000 documents per hour on a continuous roll (2 up); 6. Y2K compliant (Year 2000 date support)-Software must process 2 and 4 digit year fields and convert 2 digit year field to 4 digit year field based on a threshold value set at the field level. (e.g. if threshold is 50, then 20 converts to 2020 and 70 converts to 1970.) The composition software must provide: 1. 2D bar coding on the document, word wrap capability as well as eliminate white space appearing in the text of documents caused by variable length data; 2. "Relative positioning", i.e. arranging variable number of lines within a portion of text preceded by standard text, without gaps in the contents of the page; 3. Fitting the contents of a document to a page when text exceeds page size by reducing the white space between lines, and/or reducing the font size; 4. User friendliness, capable of composing letters and forms in a flexible, quick, and easy manner. Extensive training for users to compose documents should not be required. Specifically, a full GUI composing language is required. The software must allow: 1. user indicated document ranges and specific documents to be reprinted. The reprint capability must be available to do this efficiently by use of a previously generated index to the composed items that exist in a binary Advanced Function Print Data Stream (AFPDS) file; 2. user specified document restart point, when needed; 3. additional controls when entering document reprint ranges and/or individual documents and restart parameters (i.e., key verification on selected fields, separate user validation commands, etc.); 4. prior to printing documents slated for reprint, software lists/displays intended reprints. Once reviewed, operator can continue the job or correctly re-enter the intended reprints; 5. A control report of all offset document reprints; 6. A report specifying the number of printed items and the total dollar amount of the printed offset documents and the starting and ending check numbers printed in that job; 7. The data file must be deleted automatically as soon as the AFPDS file is produced to insure against duplicate print jobs; 8. The AFPDS file can only be printed in its entirety once; 9. All files associated with a print job on a specified date after the date of payment are automatically deleted; 10. User capability to combine jobs with printed leaders and trailers between jobs. These leaders and trailers will separate jobs so that the user can organize the output. Merging of print files must occur after multiple original data files have been processed by the software and are ready for printing; 11. Automatic print of voided information on unused checksat end of a print job; 12. A Johnson and Quin Print Detective produces a history file containing data scanned from each printed document that is transmitted to the RISC. Upon completion of the printing, the software must be capable of (i.e., via a command language) analyzing and reporting the history file for suspect error conditions and/or deteriorating printing conditions of documents as well as multiple occurrences of specific error conditions. The software must also be capable of comparing selected fields from source data to the history file data. The FMS print system hardware is attached by a LAN Ethernet to two RISC 6000 computers using a shared disk drive in a High Availability configuration and is comprised of: 1. IBM Model 3900-OW1 laser printer, with a rated speed of 354 impressions (8.5 X 11 inch documents) per minute printing 2-up; 2. Troy TMP 3900 Turbo 144 Column MICR Printer, attached in-line with the IBM 3900-OW1 printer capable of printing (at the rated speed of the IBM 3900-0W1) a MICR lineon the check portion of every document; 3. Roll Systems Inc., Roll Two-up System Model 9306, includes an unwinder, a slitter/merger, and a cutter/stacker; 4. Johnson and Quin Technologies Print Detective (PD) which scans selected printed data to perform a post-print verification of the information. The PD uses OCR scanning technology to read specific fields of characters on the document and generates a flat file containing the data. Scanned data is made available to compare to source data and then produce required production response and management information reports; 5. Gunther MS 6000 Mail Finishing System. Contractors are instructed to price the proposed software by site and indicate any discount for ordering up to 6 copies. Proposal must include software name as well as sufficient literature addressing each of the specifications in this announcement, price, and FAR representations and certifications as specified at the end of this announcement. Questions or clarifications concerning this announcement must be faxed to 202-874-7275. No questions or clarifications will be answered by telephone. FEDERAL ACQUISITION CLAUSES (FAR) APPLICABLE TO COMMERCIAL ITEM BUYS: 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (OCT 1995) 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 1995) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Proposed software meets all the technical requirements specified in this announcement; 2. Past performance. Offeror shall submit the names and telephone numbers of two customers to whom it has successfully implemented the same or similar composition software in an AIX production environment within the last five years. 3 Total price to install, implement, and test software per site and for 6 sites. The evaluation factors are listed in descending order of importance. Technical and past performance, when combined, are significantly more important than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (MAY 1997) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (AUG 1996) (a) The Contractor agrees to comply with the following FAR clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:(1) 52.222-3, Convict Labor (E.O. 11755); and(2) 52.233-3, Protest After Award (31 U.S.C 3553).(b) The Contractor agrees to comply with the FAR clauses in this paragraph (b) which the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components: X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402). X (2) 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity (41 U.S.C. 423). X (3) 52.219-8, Utilization of Small Business Concerns and Small Disadvantaged Business Concerns (15 U.S.C. 637 (d) (2) and (3)); (4) 52.219-9, Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan (15 U.S.C. 637 (d)(4)); X (5) 52.219-14, Limitation on Subcontracting (15 U.S.C. 637(a)(14)). X (6) 52.222-26, Equal Opportunity (E.O. 11246). X (7) 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212). X (8) 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793). X (9) 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212). (10) 52.225-3, Buy American Act -- Supplies (41 U.S.C. 10). (11) 52.225-9, Buy American Act -- Trade Agreements Act -- Balance of Payments Program (41 U.S.C. 10, 19 U.S.C. 2501-2582). (12) Reserved. (13) 52.225-18, European Union Sanctions for End Products (E.O. 12849). (14) 52.225-19, European Union Sanctions for Services (E.O. 12849). (15)(i) 52.225-21, Buy American Act -- North American Free Trade Agreement Implementation Act -- Balance of Payments Program (41 U.S.C 10, Pub. L. 103-187). (16)(ii) Alternate I of 52.225-21. (17) 52.239-1, Privacy or Security Safeguards (5 U.S.C..552a). (18) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (46 U.S.C. 1241). (c) The Contractor agrees to comply with the FAR clauses in this paragraph (c), applicable to commercial services, which the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components: (1) 52.222-41, Service Contract Act of 1965, As amended (41 U.S.C. 351, et seq.). (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (5) 52.222-47, SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessor Contractor Collective Bargaining Agreement (CBA) (41 U.S.C. 351, et seq.). (d) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractors directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause, the Contractor is not required to include any FAR clause, other than those listed below (and as may be required by an addenda to this paragraph to establish the reasonableness of prices under Part 15), in a subcontract for commercial items or commercial components -- (1) 52.222-26, Equal Opportunity (E.O. 11246); (2) 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 2012(a)); and (3) 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793). (4) 52.247-64, Preference for Privately Owned U.S.-Flagged Commercial Vessels (46 U.S.C. 1241) (flow down not required for subcontracts awarded beginning May 1, 1996). The following additional clauses and provisions are part of this announcement No. FMHQ98R5003 and any resulting order/contract; any clause or provision incorporated by reference, has the same force and effect as if given in full text. Upon request, the Contracting Officer will make their full text available.1. SF 1449 Block 18(b): Per Clause 52.212-4(g), invoices are to be submitted as follows: one original and one copy of the invoice is to be sent to: Financial Management Service, Financial Operations Branch, 401 14th Street, SW 2nd Floor, Washington, DC 20227. One copy of the invoice is to be sent to each of the following addresses: Financial Management Service, Attn: Kathleen Eanes, Room 240C, 401 14th Street, SW Washington, DC 20227 and Financial Management Service, Attn: Contract Administration Branch, Room 401 14th Street, SW Washington, DC 202272. In accordance with Clause 52.212-4(i), the Government will make any and all invoice payments via electronic funds transfer through the Automated Clearing House (ACH) Payment System. Prior to contract/order award, if any, the apparent successful offeror will be requested to either submit a completed SF 3881"ACH Vendor/Miscellaneous Payment Enrollment Form" or furnish proof that the offeror is enrolled in the ACH Payment System. If the offeror fails to furnish either the completed SF 3881 or proof of enrollment in the ACH Payment System within three (3) Government working days of the request, the offeror shall be deemed nonresponsive to the terms and conditions of this solicitation and will be ineligible for award. IMPORTANT -- FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS MUST BE COMPLETED AND SUBMITTED WITH THE PROPOSAL. THESE REPRESENTATIONS AND CERTIFICATIONS MAY BE OBTAINED VIA INTERACTIVE FAX BY DIALING 202-874-8616 AND REQUESTING IMAGE NUMBER 985003. REPRESENTATIONS AND CERTIFICATIONS MAY ALSO BE DOWNLOADED FROM THE FMS INSIDE LINE BBS BY CALLING 202-874-6887 USING A MODEM. THE FILE IS 98R5003.WPD OR 98R5003.TXT FOR WORDPERFECT OR ASCII TEXT COPIES RESPECTIVELY. (0098)

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