Department of Veterans Affairs, VA Pittsburgh Healthcare System, Contracting Officer (90A), 7180 Highland Drive, Pittsburgh, PA 15206

70 -- PHYSICIANS FEE SOFTWARE SOL RFQ646-98-3-934-0143 DUE 042398 POC Marian Ropelewski, Contract Specialist (412)365-5455 This is a combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. This Solicitation Number, RFQ646-98-3-934-0143, is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-04. The standard SIC code is 7372 and the small business size standard is $18.0 M. The Department of Veterans Affairs VISN #4 has a requirement to procure a commercial software package of Physician Fee Data and Capitation Manager. SPECIFICATIONS: (1)Database shall contain as a minimum, but is not limited to: Medical/Surgical Procedures by Current Procedural Terminology (CPT) code. Physician's Fee for each procedure at 6 levels for each specified geographic areas. Levels are: Resonable & Customary (highest reasonable charge observed); Managed Indemnity (amount typically reimbursed by commercial payers); High Managed Care (high end of managed care plans' negotiated fee ranges); Typical (mid-point of managed care plans' negotiated fee ranges); Low Managed Care (low end of managed care plans' negotiated fee ranges) and Medicare (current year fee amount for locality corresponding to geographic area published by authorized Medicare carriers with HCFA's Relative Value Units used to develop Medicare RBRVS fee. Geographic Area as a minimum, shall encompass catchment area of VISN #4. This includes the states of Delaware and Pennsylvania; Atlantic City and Southern Region in New Jersey; Binghamton Area and Chautauqua County in New York; Baltimore, Eastern, Northern, and Northwestern Regions in Maryland; Ashtabula, Belmont, Columbiana, Guernesy, Harrison, Jefferson, Monroe, Morgan, Noble, Washington, and Athens Counties in Ohio; Barbour, Braxton, Brooke, Calhoun, Doddridge, Gilmer, Hancock, Harrison, Jackson, Lewis, Marion, Marshall, Monongalia, Pleasants, Preston, Randolph, Ritchie, Roane, Taylor, Tucker, Tyler, Upshur, Webster, Wetzel, Wirt, and Wood Counties in West Virginia. Geographic area is to be referenced by zip codes on database. (2) Capitation Manager Utility shall identify specific per member/year rates for negotiations with managed care companies and with outpatient facility physicians. (3) Database and Utility shall be provided on CD-ROM or 3-1/2" High Density Diskettes (delimited) in standard ASCII file format. (4) Support Services shall consist of Periodic Data Updates (minimum of every 6 months or more frequently); Unlimited Telephone Consulation for each VISN location with an 800 number telephone access; Up to 100 allowable Requests as a minimum, for Research/Verification of Non-Standard Medical Procedural Codes for new procedures, market variances and/or market trends; Up to 100 allowable Requests as a minimum, for Additional Medical Procedural Codes for specialties and/or geographic areas outside licensed specialties and/or market areas. (5) Scheduled Training for software and utility, including operating and service manuals required for updates. Contract is for 1 year with two 1-year options to renew by the government. There are 6 items for each period: Base Year (5/1/98-4/30/99), Option Year 1 (5/1/99-4/30/00), Option Year 2 (5/1/00-4/30/01). All items are as specified above. ITEM 1. Eleven CD-ROM/Disketts with Physician Fee Database, with password to access. ITEM 2. Capitation Manager. ITEM 3. Support Services. ITEM 4. Updates ITEM 5. Training. Delivery is FOB Destination to VAMC's of VISN #4 at Altoona, Butler, Coatesville, Erie, Lebanon, Philadelphia, Pittsburgh, Wilkes-Barre in Pennsylvania; Clarksburg in West Virginia and Wilmington in Delaware. Acceptance is upon confirmation by all destinations corroborating receipt and CD-ROM/diskettes and password. Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition with the following addenda. Facsimile offers and modifications are permitted. Provide information supporting adequacy of proposed software to fulfill specifications and firm's capability to provide support services. Submit a price for each item, total price of all items for the base year, option year 1 and option year 2 with a summary total of all years combined. FAR Clause 52.212-2 is incorporated by reference and applies to this acquisition. Three factors shall be used to evaluate offers: Adequacy of proposed software to satisfy or excel specifications for software and updates; Capability of firm to provide support services; and Price. Adequacy and Capability, when combined, are approximately equal to price. Those responding are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items and VAAR Provision 842.219-70, Veteran-Owned Small Business with their quote. Quotes are due on April 23, 1998 by 4:30 PM (local Pgh. time). Address to Marian Ropelewski (04A1-H), VA Pittsburgh Healthcare System, 7180 Highland Drive, Pittsburgh, PA 15206 or FAX to (412)365-5442. All responsible sources may submit a proposal which shall be considered. Marian Ropelewski (412)365-5455, is the contact for information or questions regarding this solicitation. (0098)

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