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COMMERCE BUSINESS DAILY ISSUE OF APRIL 21,1998 PSA#2078Federal Emergency Management Agency; Acquisition Operations Division;
Flood, Fire & Mitigation Branch; 500 C Street, S.W., Room 350;
Washington, DC 20472 C -- COASTAL FLOOD INSURANCE RESTUDIES IN THE STATES OF MASSACHUSETTS
AND TEXAS FOR FY 99 SOL CSTL-99 DUE 052098 POC Point of Contact: Virna
L. Evans, Contract Specialist 202/646-7591; Chandra G. Lewis,
Contracting Officer 202/646-3118 E-MAIL: Click here to contact FEMA
Point of Contact via email, virna.evans@fema.gov. The Federal Emergency
Management Agency (FEMA) intends to award a contract in FY 99 for each
of the packages listed below, subject to the availability of funds,
for Flood Insurance Restudies (RFISs) located in communities subject to
coastal flooding. The selected firm will be required to provide the
following services: (1) determine the flood hazard areas in the
assigned community; (2) perform wave height and wave runup analyses;
(3) develop flood elevation frequency data for the 10-, 50-, 100-, and
500-year return periods resulting from combined storm surges and wave
action including open coast and inland areas flooded inland through
overland or natural and artificial waterways; (4) prepare reports and
flood maps which outline flood hazard areas and flood risk zones; and
(5) coordinate and consult with Federal and State agencies and local
community officials, FEMA staff, FEMA review contractors, and others,
as required. The communities will be studied in varying degrees of
engineering detail dependingupon the amount of floodplain development
occurring. The cost to perform each study is estimated to range from
$100,000 to $300,000. The starting date for the restudies is scheduled
for the second quarter of FY 99 and is estimated to take 12 months to
complete. FEMA intends to utilize "set-aside" procedures, where
applicable, to contract with qualified small business firms. To be
considered eligible for "set-aside" procedures, such A&E firms must
clearly indicate on their SF 255: (1) appropriate certifications as
small businesses (self certification), and (2) annual average gross
revenue for the last three fiscal years which must be less than or
equal to $2.5 million. If an insufficient number of firms respond or an
insufficient number is determined to be qualified utilizing the
"set-aside" procedures, large firms will also be considered. This
procurement is classified under the Standard Industrial Classification
Code 8711, Other Engineering Services. The following one package is
"set-aside" for small business firms, provided a sufficient number of
qualified firms apply: (Package 1): Hingham, City of (Plymouth Co.),
MA. The one non "set-aside" package is: (Package 2): Galveston County
(Galveston Co.), TX. The anticipated contract type will be cost
reimbursable plus fixed fee. Only firms having an accounting system
meeting the Defense Contract Audit Agency (DCAA) standards for cost
reimbursable contracts will be given consideration for contract award.
Firms interested in being considered to perform this work are required
to submit two (2) copies of a Standard Form (SF) 254 and SF 255 for
each of the firm's home, regional or branch office where they wish to
be considered, showing project experience for each specific office and
listing the personnel in that office who would be assigned to perform
the work. This is not a request for proposal nor is a proposal
desired. Submissions under this notice is requested only from those
firms having the capability to perform coastal flood studies as
described herein. Jointventures must include a copy of the legal joint
venture agreement signed by an authorized officer from each of the
firms comprising the joint ventures with the chief executive officer of
each entity identified and must indicate the percentage and type of
work that will be performed by each participating firm. If the firm is
a joint venture, specific attention is required to assure that ITEM
FIVE is completed in full for the joint venture to be considered. Only
one SF 255 shall be submitted for joint ventures. ONLY USE STANDARD
PAGES OF THE SF 254 AND 255 (Rev. 11/92) prescribed by GSA. No more
than ten brief resumes may be submitted as part of item 7 of the SF
255, and each resume shall be contained on one single-sided page, using
standard 10-point type size. Item 10 of the SF 255 shall be limited to
one single-sided page, also using standard 10-point type. All other
material such as brochures, samples of work, attachments or extra pages
will not be considered and will be discarded upon receipt. Firms will
be selected using procedures for acquisition of architect-engineer
services set forth in FAR, Part 36 (Brooks Act, 40 U.S.C. #541-544
(1988), as amended) and the FEMA Acquisition Regulations subparts
4436.6. Selection criteria will be in accordance with FAR Section
36.602-1, Selection Criteria. If a firm has multiple offices, for each
of the criteria requiring demonstrated ability and experience, show
project experience for each specific office and list the personnel in
that office who would be assigned to perform the work. The following
nine factors will be used in the selection of the firms (In scoring
these factors, the Government will also evaluate the demonstrated
experience of the key personnel in performing the related work, where
applicable, while employed by the firm): (1) specialized experience of
in-house staff in oceanographical engineering, the selection and use
of related mathematical models and related hydraulics and hydrology.
Note that the subcontracting of hydrology and hydraulics is not
allowed. (Max. pts. 25); (2) demonstrated experience of key personnel
in working with the firm, in coastal engineering works including, but
not limited to, studies of beach erosion, tidal propagation in bays,
estuary and inlet hydraulic studies and shore protection designs. (Max.
pts. 20); (3) demonstrated experience of key personnel in working with
the firm, in flood risk assessment and floodplain mapping for coastal
environs. (Max. pts. 10); (4) specialized experience of in-house staff
in managing and performing digital terrain models and application of
Geographic Information Systems (GIS) technology in flood insurance
studies or related work of a similar magnitude and complexity (Max.
pts. 12); (5) demonstrated experience of key personnel in working with
the firm, in managing and performing digital terrain models and
application of Geographic Information Systems (GIS) technology in
general projects. The Government will also evaluate the demonstrated
experience of key personnel in the use of economical innovative mapping
procedures. (Max. pts. 10); (6) past performance on coastal flood
insurance studies or related work of a similar magnitude and complexity
in risk assessment/floodplain information studies in the past three
fiscal years with Government agencies and private industry in terms of
cost control, quality of work, and compliance with performance
schedules (Max. pts. 8); (7) capacity of the firm's office applying for
the work to meet the coastal RFIS requirements within a twelve month
period (Max. pts 5); (8) The experience of the firm in working with
municipal governmental authorities. (Max. pts. 5); (9) Geographical
proximity of the firm's home, regional, or branch offices where the
work is to be performed to the area to be studied. (Max pts. 5).
Following an in depth evaluation of the qualification and performance
data submitted, three or more firms considered to be the most highly
qualified to provide the type of service required, will be selected for
a "short-list". These firms will receive written notice of their
selection and given a chance to provide additional data. Upon receipt
of the "short-list" responses, a final evaluation and selection of the
most qualified firm will be made. A proposal will be requested, and
cost negotiations will be conducted beginning with the most preferred
firm in the final selection, and will proceed until an award is made or
all the firms have been rejected. Responses shall reference "Synopsis
Number: CSTL-99, Coastal Flood Insurance Restudies in the States of
Massachusetts and Texas" and the package number and communities where
work is to be performed on the face of both the SF 254 and SF 255 as
well as the outside of the envelope. All firms interested in the FY 99
work, regardless of prior submissions, must furnish new forms marked
as stated above in order to be considered. No other announcement is
anticipated solely for coastal restudies to be initiated in FY 99. FEMA
encourages, to the maximum practicable extent, the subcontracting to
small business concerns and disadvantaged business concerns. All
information requested by this announcement must be received by no later
than 3:00 PM local time on May 20, 1998. The designated address and
point of contact for receipt of submittals for Packages 1 is the
following address, Federal Emergency Management Agency Region IV, 3003
Chamblee Tucker Road, Atlanta, GA 30341, ATTENTION: Helen Housand,
Room 146. The designated address and point of contact for receipt of
submittals for Packages 2 is the following address, Federal Emergency
Management Agency Region VII, 2323 Grand Blvd, Suite 900, Kansas City,
MO 64108-2670, ATTENTION: Trisha VanBleisem. Firms submitting
responses must allow several extra days for mail handling because late
responses submissions will not be considered except as noted in
Federal Acquisition Regulations (FAR), Part 14.304. (0107) Loren Data Corp. http://www.ld.com (SYN# 0038 19980421\C-0019.SOL)
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