Overton Brooks VA Medical Center, Contracting Officer, 510 E. Stoner Avenue, Shreveport, LA 71101-4295

59 -- VIDEO ON DEMAND SYSTEM SOL RFQ 667-14-98 DUE 051898 POC Al Negron, 318-424-6062 E-MAIL: click here to contact the Contracting Officer, Jose.Negron@med.va.gov. This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented, with the additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number RFQ 667-14-98. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-04. This acquisition is unrestricted. The standard industrial classification (SIC) 3652. Requirement: A computer driven videotape recording and playback system that provides readily available mass delivery of viewing material to staff and patients. The purpose is to provide efficient delivery of health education training material "as needed". 1. Minimum functional configuration is as follows: a. Storage for at least 250-350 videotapes. b. Capability for simultaneous playback of at least eight (8-12) different videotapes. c. Video recording capability. d. Automatic insertion and removal of videotapes into the videocassette unit/units (operator free). e. A user accessible database, which permits a user to access the system through the medical center telephone system, request a videotape, and view the tape at the television set, assigned to that telephone. f. Automatically records identifying information regarding the individual viewing a tape and the tape viewed. g. Capable of adding software to construct, administer and analyze tests based on videotaped presentations. h. Capability to individually restricting access to specific videotape broadcast channels for each identified television set. I. Continuous 24 hour, 7 day a week operator free access. j. Expansion capability (videotape storage and videocassette units). k. All equipment shall have a storage cabinet specifically design for the purpose. l. The ability to interface with the existing medical center broadcast networks with a minimum of additions and/or renovation. 2. This facility currently has a CCTV and an Entertainment system. Contractor will be required to utilize the existing infrastructure components and augment as necessary in order to provide an operational system that will deliver the desired end product throughout the medical center. The contractor will be required to provide the necessary information regarding how they propose to install and modify any existing wiring infrastructure to make the system operational. 3. Firms who possess the required equipment and installation capabilities are encouraged to submit a proposal for such system. Sufficient literature shall be provided to asset the equipment capabilities. 4. Site Visit: Site visit is mandatory. Prospective contractors shall familiarize themselves with the facility in order to provide an installation fee proposal. To set up a site visit call 318-424-6138, Madison Shambarger 5. The installation component of this procurement is subject to the service contract act and the applicable Department of Labor wage determination applies. To obtain a copy you may contact the office in paragraph 10. 6. Award: Award will be made to that offeror (1 ) whose proposal is technically acceptable and (2) whose technical/cost relationship is the most advantageous to the Government. While cost is secondary to technical, it will be a factor in the award decision. The critical factor in making any cost/technical trade-off is not the spread between the technical scores, but rather what is the significance of that difference. The significance of the spread scores will be determined on the basis of what that difference might mean in terms of performance and what it would cost the Government to take advantage of it. Award may not necessarily be made to the offeror submitting the lowest offer. Also, award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make cost/technical tradeoffs that are in the best interest and to the advantage of the Government. 7. The provisions at FAR 52.212-1, Instructions of Offeror -- Commercial Items (Jun 1997) applies to this acquisition. There is not an addenda to these provisions. The clauses at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (May 1997) applies to this acquisition. There is an addenda to this clause. Add the following clauses: FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/the address(es): http://www.arnet.gov/far (End of Clause); FAR 52.217-8, Option to Extend Services (Aug 1989); FAR 52.232-19, Availability of Funds for the Next Fiscal Year (Apr 1984), "..September 30, 1998.." The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 1996) applies to this acquisition. The following FAR clauses are cited in clause FAR 52.212-5(b) are applicable to this acquisition: FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, FAR 52.222-36, Affirmative Action for Handicapped Workers, FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, FAR 52.225-3, But American Act -- Supplies. 8. Companies not in possession of the full text of FAR 52.212-3 may contact this office or you may access any clause electronically from the above mentioned Internet addresses. Quotes must be in writing and accompanied by a completed Representations and Certifications or they will be rejected. Facsimile quotes will be accepted; oral quotes will not be accepted. 9. Insurance: Contractor is required to have insurance to work in a federal facility as specified in FAR 52.228-5. A copy of this insurance policy shall be provided prior to award. 10. For information regarding this solicitation, contact Al Negron (90C), Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport, LA 71101-4295; phone: (318) 424-6062; fax: (318) 424-6078. Quotations are due by 4:30 p.m. CST, May 18, 1998 Please reference the solicitation number, RFQ 667-14-98, on your quotation. (0120)

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