Dept of Justice, Fed Prison Industries, 320 1st Street NW -- Material Mgt Branch, Washington, DC 20534-0001

N -- DESIGN, INSTALLATION, AND EQUIPMENT FOR SURFACE GRINDERS AND MILLING MACHINES SOL 1 PI-Q-0064-98 DUE 062298 POC Alice Calabro, Contracting Officer (202) 305-7264 This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued. The solicitation number is 1 PI-Q-0035-98. The solicitation document and incorporated clauses and provisions are those in effect through Federal Acquisition Circular 97-04. This requirement is 100% set aside for small business concerns. The Standard Industrial Classification is 3559, and the small business size standard is 100 employees. UNICOR Federal Prison Industries, Inc. Intends to enter into a firm-fixed price, definite delivery type contract for equipment providing project management, design development equipment/accessories, installation and production data and services for the following commercial items Clin 0001: Grand Rapid Model 670 Surface Grinder, Serial Number 670127 or equivilant.QTY: 1 each Clin 0002: Chevalier FSG 3A 1020 Axis Automotive 10X20 Surface Grinder or equivalant.QTY: 1 each CLIN 0003: Chevalier 618M 6X18 or Equivalent Surface Grinder:QTY: 1 each CLIN 0004: Sharp QVM 111 Milling Machine or Equivalent.. UNICOR wishes to trade-in the following items: 0001: 1970 Grand Rapids Model 670 Surface Grinder (Serial #670127), 0002: 1952 Grand Rapids Model 55 Surface Grinder (Serial #55572), 0003: 1978 Bridgeport Model 144003 Milling Machine (Serial #2831237). This specification covers the materials and services that shall be required to furnish and install the clin number 0001, 0002, and 0003 and 0004. These requirements are to be met through a cooperative effort by the contractor and UNICOR, as specified herein. The scope of work for this project shall include the following materials and services. 1. Project Management -- Complete administration/coordination of the entire project.2. Design Development Services -- Building preparation details. Equipment installation details.3. Equipment/Accessories -- Including procurement of new equipment/accessories and transportation, rigging and unloading. 4. Installation Services -- To include assembly, leveling, anchoring, installation of power and other services, and start-up and checkout of new equipment. 5. Production Data Services -- To include equipment operating and maintenance training. INTENT OF SPECIFICATIONS It is the intent and purpose of this specification to cover and include each item of new equipment; all engineering; installation services; supervisory services; labor; and all actions necessary to put into service in proper operating condition clin numbers identified above. Further, it is the intent and purpose of this specification to have the engineering/equipment contractor (herein called Contractor) totally responsible for all engineering: furnishing, and installing all equipment and accessories; and production data and services. This service by the Contractor for shall be in cooperation with UNICOR, FPI-Lewisburg. The Owner shall have the opportunity to review and approve all plans and equipment proposed by the Contractor. PROJECT PARAMETERS: 1. Sites/Facilities; The site for this project shall be the existing metalworking factory of UNICOR, FPI-Lewisburg, Lewisburg, PA. CONTRACTOR RESPONSIBILITIES: The Contractor shall be responsible for the coordination of this entire project: engineering, equipment/accessories, installation, and production services as follows: 1. Design/Development Services: a. Facilities & Equipment (1) Building Preparation -- The Contractor shall throughly review all details for building preparation, including Floor construction, electrical, services and compressed air, as required. Based on the proposed equipment, Contractor shall provide the necessary details for preparation of the facility. (2) Installation Drawings -- Details shall be developed to assist in the supervision of equipment installation. Information shall include assembly and mounting details, details for utility connection, and others as required. b. Codes and Environmental Issues Contractor shall install all equipment in accordance with applicable codes; National Electrical Code, National Fire Protection Association Standards, OSHA, and applicable building code. Contractor shall identify requirements and include appropriate applications, if required, filled out and ready for owner's submission. A contractor's representative shall be available to meet with the owner and or owner designated parties to discuss and clarify, as necessary, any of the requirements developed in this phase of the project. A project timetable (pert chart) shall be submitted to the owner 7 work days after award. 1.Facility Schematics: A drawing illustrating the intended system layout locating the major equipment shall be submitted 7 work days after award. The COTR shall approve the drawing prior to any work being performed. 2.Equipment/Accessories: Contractor shall be responsible for the procurement and delivery of all equipment and appropriate accessory items necessary for a complete unit, functional for all its intended use as detailed above -- Equipment/Accessories Schedule. All mounting and utility connection materials shall be included for hook-up to owner distributed utilities. a. Warranty -- Contractor shall insure processing of all warranty information. Warranty for all equipment accessories, materials and workmanship shall be provided by the contractor. 3. Installation Services: The Contractor shall be responsible for supervision, labor, rigging and transportation services as are necessary to install the new equipment. a. Contractor shall provide supervision and labor to properly assemble/install all new industrial equipment and accessories. Contractor's personnel shall conduct operational test to ensure the equipment is operating in the intended manner. The contractors personnel shall be throughly qualified and experienced in the type of work and environment in which it is to be performed. b.The contractor shall be responsible to make repairs and restore the building and/or facilities to original condition, for any damage that may result from installation of contractor-installed equipment. c. Contractor shall coordinate new equipment installation and existing equipment operation to minimize disruption of current manufacturing capabilities. 4. Production Data and Services: The contractor shall provide owner with the following data and services to assist in the start-up of operations, ensuring satisfactory implementation of the project objective: a. Manuals -- Two complete sets of operation and parts manuals shall be provided for all contractor furnished equipment. Manuals shall be bound in a heavy-duty three-ring binder with equipment indexed according to the specifications and drawings. b. Training: Technical services (Equipment) -- After completion of the installation, the contractor shall provide technical supervision/training for a period of 2 calender days ( man days to train the owners personnel and inmate workers in the operation/maintenance of the new equipment. If, at the end of the above designated working period, additional supervision is required, the contractor shall provide the necessary services on a per diem basis at their standard rates. OWNERS RESPONSIBILITIES: The satisfactory implementation of this project will require a cooperative effort by both the Contractor and the Owner. The following items are not intended to limit the Owner's responsibilities, but rather to identify those that are appropriate. 1. Documentation of and assistance with all appropriate local codes. 2. Submission of contractor prepared applications and any costs or fees incurred in order to obtain state, federal or local clearances or permits required for this project. Any modifications to plant due to environmental requirements that could not be anticipated, is the responsibility of the owner. 3. Any federal, state or local sales or use taxes incurred as a result of this project. 4. Security of contractor's personnel, equipment and tools, as well as equipment on site. 5. Utility/service to the industrial building shall include electric power and compressed air with capacities matching load requirements to be shown on the contractor's drawings. 6. Any new building construction/alteration required for the proper installation of the equipment i.e.. Construction of any special pads or pits, Relocation of any existing equipment or structural enclosures where the new equipment is to be located, Utility distribution to within 10 ft of contractor furnished equip, Facility updates to meet environmental or safety requirements not imposed at time of contract. 7. Full-time supervisor/liaison to be available on-site to work with Contractor's supervisory personnel 8. Hand tools and equipment, as required, for building modification and equipment installation. 9. All production and support equipment/accessories not included in this specification necessary to meet production and operator safety requirements. 10. All equipment/facilities/systems/services, etc. not specifically identified in the equipment and services to be provided by the Contractor shall be provided by the Owner. This general category will include, but not necessarily be limited to the following: Material handling equipment 11. Raw materials. EQUIPMENT AND ACCESSORIES: Listed herein are the equipment and accessories the equipment Contractor shall furnish. The equipment shall conform to the specifications, shall be new and of good quality. All equipment shall be provided complete including freight to the plant site. Warranty from the contractor for all equipment, materials, and workmanship shall be a minimum of twelve months with warranty period starting at the completion of equipment installation. Any manufacturer's warranties extending beyond the warranty period shall be brought to the attention of the Owner. The equipment contractor shall supply the motor/starting equipment and all associated power transmission equipment for new machinery. All motors shall meet with the NEMA and Underwriters' specifications for motors of their class. The temperature rise, based upon an ambient temperature of 40 degrees Centigrade shall not exceed 40 degrees Centigrade on any part, when the motor is operated at specified voltage and frequency, and a maximum service factor of 1.15 for ODP motors and 1.0 for TEFC motors. Motors over 1HP shall be 208 volt, 3 phase, 60 cycle, unless not available as standard for some specific equipment items. Motors 1HP and smaller may be 120 volt, single phase, 60 cycle. all equipment must conform to the voltage available in the plant. The starting equipment in general shall be of the across-the-line type with overload protection by hand-reset temperature overload relays. Starters for integral horsepower motors in general shall be of the magnetic contractor type with "start-stop" push-button control. Fault-current interrupting devices shall reclose the circuit automatically. Manual starters shall be permitted on motors that have spring loaded switchesor on motors where automatic reclosing of the circuit does not create a hazard to personnel. Manual starters shall be properly equipped with low voltage protection feature. SPARE PARTS AND maintenance LIST: Upon completion of the project, the contractor shall provide to the owner a costed spare part list and a completed maintenance list. The contractor shall throughly review all details for building preparation, including floor construction, electrical services and compressed air as required. The COTR for this acquisition is: Mr. Lou Comte, Quality Assurance Manager, USP, Lewisburg (717) 523-1251 ext. 389. Delivery shall be made FOB Destination 16 week after receipt of purchase order to: UNICOR, Federal Prison Industries, Lewisburg, SITE VISIT: A site visit shall be required for any offeror who wishes to submit a quote. Offerors shall utilize the site visit to determine the trade-in value of the existing equipment and to investigate the site in preparation of quote and any clarification needed. Serious offerors who anticipate submitting an offer shall contact Alice Calabro, Contracting Officer NLT May 8, 1998 to schedule a site visit to USP, Lewisburg, PA. To schedule a site visit fax request to (202) 305-7363/65, Attn: Alice Calabro. All prospective offerors will be subject to a background investigation and approval prior to entering the United States Penitentiary, Lewisburg. To ensure your request was received, call Alice Calabro @ (202) 305-7264. Site visits will be conducted during the week of June 8, 1998. Upon receipt of this solicitation and prior to submitting an offer, the offeror shall review the specifications carefully. Any clarifications shall be submitted prior to the quote due date. Quotes are due by June 22, 1998 at 1:00 pm. All offers can be Federal Expressed to 400 1st St., N.W., ATTN: Bid Custodian, 7th Floor, Washington, D.C. 20534. Offeror may fax their quotes to (202) 305-7362/63. Offers who fax their quote must follow-up via telephone to ensure quote is received (202) 305-7264. Fax quotes shall be directed to the Attn of Alice Calabro, Contracting Officer. Offers may be submitted on the Standard Form 1449 or on letterhead stationary. All offers must reference the solicitation number in their offer as well as any discount terms that are offered and the remit to address (if different from the mailing address). Offers must include business size. Any offer that does not include the certifications and representations contained in FAR 52.212-3 may be excluded from consideration. Offers will be evaluated in accordance with FAR Provision 52.212-2, Evaluation of Commercial Items, technically acceptable on a go/no basis for brand name or equal offering, price and past performance. Offerors shall submit with their quote the following: The offeror must present a list setting forth the name of the manufacturer, the model number or catalog number and descriptive literature, drawing or catalog cuts of the equipment and accessories he proposes to furnish under each item. The offeror must provide a list of customers to include name of company, point of contact and telephone number which the offeror has performed the same or similar type of work as stated in this solicitation. Offerors shall ensure all references are notified that they may release any performance information to UNICOR. Equal importance will be given in the evaluation of this offer. Offerors shall provide a firm fixed price for clin 0001, 0002, and 0003. A fixed price for each item shall include costs for project management, design development, equipment/accessories, installation services and production data and services. Offerors shall provide a price for trade in items for items 0001, 0002, and 0003. Award will be made on an all or none basis. Offerors shall ensure quote includes business size. FAR Provision 52.215-5, facsimile Proposals. NO CALLS PLEASE. FAR Provision 52.212-1 Instructions to Offerors-Commercial Items applies to this acquisition. Offerors must include a completed copy of FAR provision 52.212-3, Offeror Representations and certifications-Commercial Items with their offer. The following clauses also apply to this solicitation: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. See Note 1. (0120)

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