USAID/Philippines, FPO AP 96515 or USAID/Philippines, 1680 Roxas Boulevard, Manila, Philippines 1000

N -- DIESEL GENERATOR SETS SOL RFP 492-98-010 DUE 062698 POC Contact Point: Thea Pura, Acquisition Specialist and Mary Reynolds, Contracting Officer, Tel: (0632) 522-44-11 Ext. 3460, Fax: (0632) 522-4337, E-mail: epura@usaid.gov and mreynolds@usaid.gov This is a combined synopsis/solicitation for commercial items and is issued as a Request for Quotation (RFQ). This announcement is also being published in the Commerce Business Daily (CBD). No other written solicitation will be issued. The closing date and time for receipt of quotations is June 26, 1998, at 3:00 p.m. local time, USAID/PHILIPPINES, 1680 Roxas Boulevard, Manila, Philippines 1000. Background: Eight Caterpillar diesel generator sets were purchased and installed in 1997 in five aimag centers in Mongolia to help meet electricity demand. Two sets each were placed in Bayanhongor, Gov-Altai and Hovsgol aimags, while one set each was placed in Omnogovi and Zavhan aimags. Up to 20 more generator sets are needed to renovate entire power plants in the four selected aimags. USAID/Mongolia plans to purchase up to 10 generator sets in FY98 and, subject to the availability of funding, an additional 10 sets in FY 99. USAID wishes to enter into a contract with a firm that can 1) provide the generator sets with specifications below, 2) can be responsible for their transportation, installation and commissioning; and 3) provide training of Mongolian technical staff on operation and maintenance and supplies on an as required basis for proper maintenance and operation of the diesel generator sets. The firm should have an established maintenance and spare parts capabilities in Ulaanbaatar within 30 days of contract award. This will include the capacity to provide consultancy and technical assistance services, as needed, during the warranty period of one year. If your firm does not have maintenance/spare parts capabilities in Mongolia at this time, your quotation should clearly state how you plan to establish such capability within 30 days of contract award. SITE CONDITION: Indoor, Ambient Temperature (-20 deg C -- +30 deg C); UNIT: Metric System shall be applied to all designing works, instruments and tools, gauges and etc. GENERATOR: Power Rating (Continuous, Altitude 2300m): Not less than 550 KW; Voltage: 6300V; Frequency: 50Hz; Phase: 3; Insulation: F class or more; Voltage regulator: 3 phase sensing with Volts per Hertz; Voltage Regulation: Less than 1.0%; Speed: 1500 RPM; Power Factor:0.8; Type: Synchronous generator (Auto and Manual parallel operation). ENGINE: Type: 4 cycle, water cooled direct injection; Speed: 1500 RPM; Starting: Electrical Starting Motor, 24V; Battery: 24V, Not less than 190AH; Fuel: Diesel; Coolant: Antifreeze with protection, -30 deg C; Engine Heater: JWH Not less than 6kW, 220-240V; Oil Sump: Deep Sump Oil; Engine Control Panel: Gauges: to (water, oil, in-take air, and exhaust air), pressure (oil, fuel) speed, filter restriction (oil, fuel, air) and hour meter; Charging Alternator: 24V, Not less than 35 Amp. CONTROL/CIRCUIT BREAKER/CABLE: Bus sensing meters: Voltage Frequency meter; Frequency Meter: 47-53 Hz; Must have: A.C. Ammeter: A.C.Voltage Meter; KW meter; KW Hour Meter; Motor Hour meter; Synchroscop; Synchronizing Lamp; Control Cable; Emergency Stop Button; Circuit Breaker:9-12 KV, 1250 A, 25A; High Voltage Cable: Single Core;;Alarm annunciator for Engine and Electrical Fault Multi-Windows/Alarm Buzzer. PROTECTION: Under frequency relay and adjustable Non Directional Over current Two Phase Sensing, Over and Under Voltage Relay, reverse power relay, under frequency relay. FUEL SYSTEM:Fuel tank: 1000L, High and Low Level Switch, Sight Gauge; with Fuel Flow Meter; In addition 8 Fuel Flow Meters are requested for diesel generator sets USAID procured in 1997 WORK:Site Engineering for installation work, procurement, transportation, installation(including Cable Wiring and Termination) and Commissioning, Training, Performance Monitoring. WARRANTY: 1 year;SPARE PARTS:3000 mh Maintenance Parts; TOOLS: Tool set Specific tasks that should be carried out by the firm include the following: Task 1. Provide up to ten generator sets in 1998 and up to 10 additional sets in 1999. The schedule of distribution is as follows: Govi-Altai: 2 in 1998 and 3 in 1999; Bayonhongor 2 in 1998 and 2 in 1999; Zavhan: 3 in 1998 and 3 in 1999; Hovsgol: 3 in 98 and 2 in 1999. Task 2. Develop distribution list and installation priority of generator sets by aimags in cooperation with Ministry of Infrastructure Development. Task 3. Develop a list of all actions including supporting activities required to be completed by the recipient organization (Energy Authority of Mongolia) prior to arrival, in-country shipment, on site installation and commissioning, start- up and training of personnel. Task 4. Site engineering for installation work (including design of the foundations for generator sets and fuel tank, modification of existing cable and pipe trenches, design of cable wiring and termination, and etc.). If necessary, elaborate the technical specifications for generator sets. Task 5. Procurement and transportation of generator sets. Generator sets will be checked, packed for shipment (when appropriate) and forwarded to Mongolia. The Contractor shall pay for all shipping costs on C.I.F. Destination -- Mongolia basis. No Government Bills of Lading shall be issued. The Government of Mongolia shall assume responsibility (financial and physical) for the generator sets during in-country transit period. Task 6. Receive and inspect generator sets; and provide Receiving and Inspection Report on each shipment to USAID/Mongolia. Task 7. Installation, commissioning, start-up and training on the generator sets in individual aimags with selected aimag personnel. Task 8. Oversee and monitor the performance of all generator sets and provide assistance when required during the period of one year. Fuel flow meters are to be supplied for each of the diesel generator sets (both existing and new) to facilitate management and operation. Offerors must submit unit priced quotations based on a unit price for each generator set that includes procurement, shipping, installation, training/technical assistance and other associated costs. USAID may exercise an option to buy the additional sets in 1999. Offerors must therefore submit a priced option per unit (generator set) for 1999. Pursuant to FAR 52.217-5 Evaluation of Offers, USAID will evaluate offers for award purposes by adding the total price for the options to the total price for the basic requirement. Please note that evaluation of options will not obligate USAID to exercise the option. As appropriate, FAR 52.217-6 Option for Increased Quantity and FAR 52.217-8 Option to Extend Servicesapply to this solicitation. USAID will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors, listed in descending order of importance, shall be used to evaluate offers: (a) lowest price quotation for all items, (b) having an authorized dealership in Mongolia to handle warranty, maintenance, packaging, spare parts and delivery service, (c) earliest delivery schedule proposed, and (d) past performance. After award of the contract, the successful contractor shall be required to furnish a Performance Bond equal to 10% of the contract's price. The following incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46: 52.212-1 Instructions to Offerors-Commercial Items 52.212-2 Evaluation-Commercial Items 52.212-2 Evaluation-Commercial Items, para(a) is filled in as follows: 52.212-3 Offeror Representations and Certifications -- offerors must include a completed copy with their offer 52.212-4 Contract Terms and Condition-Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items, para (b) the following clauses are applicable: 52.203-6 Restrictions on Subcontractor Sales to the Government, with Alternate 1 52-203.10 Price or Fee Adjustment for Illegal or Improper Activity 52.211-11 Liquidated Damages 52.211-16 Variation in Quantity 42.219-8 Utilization of Small Business Concerns and Small Disadvantaged Business Concerns 52.219-9 Small, Small Disadvantaged,and Women-Owned Small Business Subcontracting Plan 52.222-26 Equal Opportunity 42.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans 52.222-37 Affirmative Action for Handicapped Workers 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era. The following USAID Acquisition Regulations are applicable: 752.202-1 Definition, Alternate 72 752.201-1 Officials Not to Benefit 752.211-70 Language and Measurement 752.7004 Source and Nationality Requirements 752.7006 Notices 752.7009 Marking 752.7017 Local Procurement 752.7025 Approvals 752.247-70 Preference for Privately Owned U.S. Flag Commercial Vessels. This CBD notice/solicitation can be viewed and downloaded via the Internet. Receipt of this notice/solicitation package through the INTERNET must be confirmed notification by fax or e-mail to Thea Pura, Acquisition Specialist, fax number (632)522-4337 and/or e-mail address: epura@usaid.gov. It is the responsibility of the recipient to confirm receipt of this solicitation via fax in the event of subsequent amendments to the RFQ. It is also the responsibility of the recipient of this solicitation to ensure that it has been received from the INTERNET in its entirety and USAID bears no responsibility for data errors resulting from transmission or conversion processes. Questions should be directed via fax or e-mail to the contact person indicated above. Telephone inquiries will not be accepted. (0138)

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