DHHS, Office of the Secretary, Office of Acquisition Management; Room 443H, Humphrey Building; 200 Independence Avenue, S.W.; Washington, DC 20201

R -- COST AND PRICE ANALYSIS SERVICES SOL RFP-06-98-HHS-OS DUE 052998 POC Point of Contact: Cheryl Howe, Contract Specialist, 202-690-5552 This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested in response to the following statement of work and a written solicitation will not be issued. This is a request for proposal, RFP-13-98-HHS-OS. This solicitation document and its incorporated provisions are those in effect through Federal Acquisition Circular #97-04. This is a small business set-aside which will result in the award of a task order type contract with firm fixed price task orders. The SIC code for this acquisition is 8721, size standard $6.0. The period of performance shall be one year with four option years. TITLE: Provide Cost and Price Analysis Services for the Office of Acquisition Management. STATEMENT OF WORK: The contractor shall perform contract price and cost analysis in the Office of Acquisition Management and shall be responsible for analyzing a variety of proposed procurements, supplemental procurements, contract changes, price redeterminations, terminations, and other acquisition actions as required. Analyses involve a wide range of factors affecting contractor's cost and prices, although pertinent historical data are generally available. The cost analyses shall be done in accordance with the Federal Acquisition Regulations, the Department of Health and Human Services Regulations and other applicable laws and regulations. Duties consist of the following: 1) Analyzes and evaluates unit cost and pricing data contained in proposals to determine reasonableness of all elements of cost. 2) Prepares report of findings for forwarding to the contracting officer. The report shall include a detailed cost breakdown of the costs proposed, questioned, and recommended, along with notes explaining the rationale of the costs recommended and/or questioned. The reports shall be submitted to the contract specialist for review. The reports must be completed, in typed format, within the deadlines established by the Director, Office of Management Acquisition (usually 3 -- 10 workdays). 3) Performs analysis of contractor's projected estimated cost for reasonableness and fairness. 4) Consults with contractor personnel, auditors and administrative personnel to determine that pricing, make or buy decisions, and all cost impact decisions are in the best interest of the Government. 5) Assists in establishing the prenegotiation pricing position. 6) Attends conferences between the contracting officer and contractors relative to pricing actions, and presents reasons for arriving at determinations of allowable costs and recommendations made. Assists the contracting officer in negotiations as requested. 7) Ascertains reasonableness of proposed labor and overhead rates and labor escalation factors based on audit reports or other available sources, e.g., rates in the Department of Labor Index, labor unions agreements, payroll records, salary and wage schedules, and publications of recognized economic forecasting services. Analyzes cost data contained in proposals, which relate to price revisions due to escalation and changes in procurement requirements. 8) In cases where indirect cost rates cannot be verified by DCAA or other Government agencies, the contractor shall be responsible for determining the accuracy of the indirect rates proposed. If necessary, visits contractor's facilities to obtain, verify, and analyze data offered in support of proposals when adequate data or information is not furnished or available. (End Statement of Work) The provision at FAR 52.212-1, Instructions to Offerors- Commercial, applies to this acquisition. Submissions shall consist of a pricing proposal and a technical proposal (an original and two copies of each). The pricing proposal shall consist of the following information completed: Basic Year -- $__ ____ hourly rate x 1860 hours = $__ _&llmdash; ___; Option Year I -- $__ ____ hourly rate x 1860 hours = $__ __ ___; Option Year II -- $__ ____ hourly rate x 1860 hours = $__ __ ___;Option Year III -- $__ ____ hourly rate x 1860 hours = $__ __ ___; and Option Year IV -- $__ ____ hourly rate x 1860 hours = $__ __ ___ (Note: the number of hours provided, 1860 per performance period, is an estimate and is being used for evaluation purposes only) . The hourly rate given must be supported by a detailed breakdown indicating how it was derived, or, if the hourly rate is a previously established commercial or government rate, offeror may submit copies of prior invoices paid and add documentation for any changes made in the option year pricing. The total points for the pricing proposal shall be 20 points. The technical proposal shall consist of a cover sheet on letterhead stationary listing the RFP being responded to, the offeror's name, location, and telephone/fax numbers, a statement indicating understanding of the requirements and a resume detailing the qualifications of the offeror. The technical proposal should address this requirement in sufficient detail that the following criteria can be used to evaluate the technical submissions: 1) Demonstrate skills in assisting with negotiations, production of cost/analysis reports and development of prenegotiation positions leading to award of contracts (16 points); 2) Demonstrate skills in analysis of cost estimates/proposals to establish reasonable prices (13 points) ; and 3) Qualifications include a degree in business and subsequent advanced training courses related to work specified (11 points) (Total: 40 points for technical). As a separate part of the technical proposal, include past performance information on three of the most recent, similar jobs done including company/agency name and telephone and FAX numbers for a contact person. The following factors shall be used to evaluate past performance: 1) previous experience working with both Federal Acquisition Regulations and the Health and Human Services Acquisition Regulations (14 points); 2) a minimum of three years experience in analysis of cost proposals resulting in award of cost reimbursement and task order type contracts (14 points); and 3) a minimum of 3 years performing similar work (12 points) (total 40 points for past performance). The evaluation will be weighted 40% for the previously listed technical factors, 40% past performance qualifications of contractor and 20% cost. Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer (as part of the business proposal). The clause at FAR 52.212-4, Contract Terms and Conditions- Commercial Items, applies to this acquisition. Any clauses or provisions referenced in this notice can be accessed through the Internet address that follows: http://www.arnet.gov Offers are due May 29, 1998, by 4:00 PM EST, at the following location: Department of Health and Human Services, OS/Office of Acquisition Management, Room 443H, Humphrey Building, 200 Independence Avenue, SW, Washington, D.C. 20201, ATTN: Cheryl Howe. The contact point shall be Cheryl Howe, 202-690-5552. Amendments to this solicitation, if any, shall also be published as a Commerce Business Daily synopsis. (0142)

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