U.S. Office Of Personnel Management, 1900 E Street, NW., Room 1342, Washington, DC 20415

X -- FACILITIES AND SERVICES FOR OPM SOLUTIONS CONFERENCE SOL OPM-RFP-98-00609JCB DUE 071398 POC Judy Brader, Contract Specialist (202-606-1924); Alfred Chatterton III, Contracting Officer (202-606-1004) WEB: OPM Procurement Home Page, http://www.opm.gov/procure. E-MAIL: Contract Specialist e-mail, jbrader@opm.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR subpart 12. Solicitation number is OPM-RFP-98-00609JCB and is issued as a Request For Proposals (RFP). Offerors responding to this notice must request a complete copy of the RFP from Judy Brader by faxing a request to (202)606-1464. This solicitation documents and incorporates Federal Acquisition Regulation provisions and clauses in effect through Federal Acquisition Circular 97-4. Incorporated by reference are FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-3, Offeror Representation and Certifications-Commercial Items; FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions-Commercial Items Required to Implement Statutes or Executive Orders-Commercial Items. No additional FAR clauses apply. The Standard Industrial Classification (SIC) code is 7011, with a small business size standard of $5 Million. This procurement is unrestricted, allowingboth large and small businesses to submit proposals. The Office of Personnel Management is soliciting proposals to provide conference facilities, audiovisual support, sleeping accommodations and food services for OPM Employment Service's Solutions Conference for up to five years, one year plus four option years. This is an annual two and one-half day spring conference for between 400 to 700 employment professionals. Offerors should include below the dates they are proposing to hold the conference. Offerors should propose dates which fall on Monday through Wednesday anywhere between late March through May. OPM's preference is to conduct the conference in early May. Site must be within 60 miles of Washington, DC. It must be within 30 miles of an airport which serves major cities in the continental United States and provides bus, limousine or train facilities. Restaurants and eating facilities appropriate to meet the diverse needs of 400 to 700 people must be within reasonable walking/driving distance of the conference facility. STATEMENT OF WORK -- Meeting Space Requirements: Plenary sessions & Luncheons (in rounds) for up to 700 participants plus a speaker podium for a panel of up to 4. Four to five concurrent (break-out) sessions, each requiring a room with a capacity of approximately 150 participants, herringbone seating style, throughout the conference period with room for a speaker's area in each room for a panel of up to 4 panelists. All rooms must comfortably seat the entire audience in conference quality seating. Audiovisual equipment and support provided onsite. Exhibition hall in close proximity to the conference area for 30 to 50 exhibitors (at least 8' X 10' booths) and 400 to 700 people in a common exhibition area without visual obstacles such as columns, with room for refreshment break stations. A staff office that is at least 15' X 15' must be near the registration area. This space should be able to hold tables and chairs for staff supporting the conference with related computer equipment andtelephones. Registration area in pre-function space to accommodate registration for 700 participants adjacent to the exhibit/continental breakfast/break room. The area should be able to accommodate a computer, printer, and any other office equipment needed for registration. A house phone and a message board should be near the phone. The registration area should also be large enough to accommodate display tables -- two eight foot tables side by side and up to 8 chairs. Meals & Breaks: All meals and breaks will be for 400-700 people. Continental breakfast each morning. Hot luncheons on each of the first two days. Optional lunch on day 3. Mid-morning and mid-afternoon breaks. Lodging: Approximately 170 sleeping rooms. Capable of committing at least 80 rooms on site and should arrange blocks of "off-site lodging" within 7 miles of the facility, if all needs cannot be met on-site. Hotel must hold the sleeping rooms for conference participants until 14 days before the conference begins. Transportation: Facility must be accessible to the public (including persons with disabilities). Ample on-site parking for at least 400 cars. PROPOSALS -- Technical Proposal: Submit original and two copies containing the following: (1)Description of property proposed and full description of the facilities, providing layout of conference facilities proposed, including seating capacities, and availability of these rooms. Describe how you will meet the requirements for office space, storage and conference registration area, including telephone, data lines and electrical outlets. Include additional eating establishments for participants. (2) Dates available for late March/April/May for years 1999, 2000, 2001, 2002, and 2003. Dates in May are preferred. (3) Hotel location within 60 miles of Washington, DC. (4) Describe banquet facilities and how you would handle sit down luncheons for 400 to 700 people. Also address how coffee/tea service would be handled for breaks, how many stations will be set up and the locations of the stations. (5) Quality of conference space. (6) Number of sleeping rooms at the proposed property and names, locations, and number of sleeping rooms at overflow properties. Include plans for check in and check out of a high volume of people. (7)Provide a description of onsite audiovisual services, to include the type of sound systems that will be used in each of the meeting rooms. (8)Location of airports, train facilities and limousine and bus services to the hotel. (9) Past performance (provide 3 references). Cost Proposal: Complete and submit Sections A and B of the RFP. EVALUATION CRITERIA: Proposals will be evaluated in terms of the quality and relevance of information presented. The factors, which are in descending order of importance, are listed in the PROPOSALS. Technical merit is significantly more important than cost. This RFP closes at 3:00 PM, July 13, 1998, at the above address. POC Fred Chatterton, CO (202)606-1004/Judy Brader, CS (202)606-1924. Complete RFP is available on the OPM home page at http://www.opm.gov/procure. Offerors wishing to submit an offer must either download the RFP from the OPM home page or fax a request that it be sent to them (fax (202)606-1464). (0162)

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