82d Contracting Squadron, 136 K Avenue Ste 1, Sheppard AFB TX 76311-2739

W -- LEASE OF WASHERS AND DRYERS SOL F41612-98-R0097 DUE 071098 POC LGCV/Judith J. Kuypers, Contract Specialist, 940/676-6888; Contracting Officer -- MSgt Robert Tschudi, 940/676-6709. This combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals being requested; a written solicitation will not be issued. A) Solicitation F41612-98-R0097 is issued as a request for proposal. B) Solicitation document, provisions and clauses are those in effect through Federal Acquisition Circular 97-01. C) This is 100% set-aside, SIC 7359, size standard $5 million, DO Rating S10, FOB destination. Contractor shall provide all personnel, equipment, tools, supplies, materials and items to perform work. Work shall be performed by skilled personnel in compliance with industry standards. New appliances required. Appliances shall be Commercial Speed Queen Models or equivalent. Washer Model AWM 392W2; Electric Dryer Model AEM497W2; and, Gas Dryer Model AGM499W2. All appliances in one laundry room shall be of like colors, with factory baked enamel finish. Washers/dryers shall be a commercial type from a major manufacturer with a nonadjustable set timer. Capacity 12-14 pound; minimum of delicate and normal cycles; one-speed spin; porcelain enameled tub; hot, warm and cold water temperatures; water-level control; user-operated and serviceman-regulated permanent press cycle; regular cycle; safety lid switch; 120-volt motor and horsepower rating standard with the manufacturer; and timed-operated accessible to the user. Dryers shall be gas-fired or electric, and conform to the following specifications and sizes. Dryer shall have a 12-14 pound capacity with permanent press, regular cycles, an accessible lint screen and an automatic stop. Gas dryers shall have an electric ignition for gas burners, gas pressure regulator, safety thermostat on combustion chamber and a minimum input gas capacity of 20,000 BTU/hr. Flexible gas connectors shall be AGA approved 3/8" to 1/2" to include fittings. Electric dryers shall have nichrome wire heating coils. Contractor shall submit an installation schedule for all appliances; deliver/install all appliances in designated buildings at the existing washer/dryer outlets, including cleaning of all debris generated from installation within 5 workdays of contract start date. Contractor shall supply all necessary repair parts, tools, equipment and vehicles to perform requirements, including all accessories for proper installation. Contractor shall furnish/install signs, decals/instructions at each machine. All machines will have a unique ID #/telephone # for service call, (not the contractor phone #) EMCS -- 676-4502. The contractor shall provide name of contractor's representative/alternate with authority to cope with all operations/emergencies. Response to all service calls/emergencies is required within 30 minutes Mon-Fri, 7:30 -- 4:30 (normal duty hours). Communication equipment shall be utilized to permit contact during normal duty hours. A complete listing of appliances is required within 10 calendar days after installation. Any revisionis required not later than 10 calendar days following changes. Listing will contain: Building number, unique machine ID number, manufacturer's name, model number, serial number, year of manufacture, and date of installation. A routine preventive maintenance program is required on each appliance to include a schedule maintenance on a weekly basis (day of week and times of schedule maintenance) to include service to all lint collectors weekly. Contractor shall clean exterior/interior of each machine, clean lint from all collectors on a weekly basis and all trash weekly from behind, between, and under machines. An adequate number of serviceable appliances is required at all times. Scheduled maintenance shall be sufficient to ensure appliances are maintained in a new or like new condition, parts free of corrosion, belts must be serviceable. Maintenance schedule shall comply with manufacturer's recommendation. Dryer duct work shall be cleaned quarterly to include removal of wet/dry lint. Wall vents shall be kept free of lint. A duct work cleaning/maintenance schedule is required not later than 10 days after contract start date or any change. Schedule shall include date/times for each laundry area. Contractor shall check with the CE EMCS Section, Building 1402, at start of each normal work day to receive service calls. Contractor shall repair or replace damaged or unserviceable machines with a fully operational machine prior to end of each duty day. A stock of sufficient supplies of orutine parts shall be maintained. The contractor shall test all repaired appliances for operation. All machines requiring four or more repairs within 30 day period may be removed/replaced as directed by the contracting officer, replacement shall be made within eight hours of notification. Contractor shall indicate all corrective action, and sign/submit service request to Government's designated representative. Service Tickets: Consecutively numbered service tickets is required on a daily basis to include contractors representative, ID of laundry area, appliance number, date/time call was received at EMCS, date/time contractor received service call, date/time contractor's representative arrived and departed laundry area, name/phone number of individual reporting appliance, description of problem, and thorough description of corrective action taken, and date/time of completed action. All completed service call tickets shall be submitted to the Government representative as repair work is completed. Contractor shall relocate installed appliances as directed by the contracting officer and report any damage shall be repaired or replaced, as directed in the bid schedule. Contractor representative shall immediately notify the Government designated representative of any problems with laundry areas that are the Government's responsibility; i.e., clogged drains, no gas, faulty faucets, etc. Compliance with Environmental Laws: Contractor and subcontractors shall comply with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Contractor and subcontractors shall also comply with all applicable specific instructions, policies, or references contained herein. Policies and procedures can be reviewed at the Base Environmental Coordinators office, Bldg 1402, phone 676-6840. Hazardous Materials: (HM) are defined in 49CFR 172.101, revised 1 Oct 97, and 40CFR 302-304, revised 1 Jul 97. Absolutely no HM shall be brought onto Sheppard AFB until that materials is authorized for use by the Hazardous Materials Management Office (HAZMO), Bldg 21, phone 940/676-1123. Contractor shall submit AF Form 3952, Material Safety Data Sheets (MSDSs) and other supporting documentation for each HM used in accordance with SAFBI 32-7001, dated 9 May 94, prior to use. Contractor shall notify the Contracting Officer and HAZMO upon encountering any material, not identified in the contract documents, thought to be hazardous. The government shall be responsible for characterization, storage, transportation and disposal of waste, if necessary. Requirement: 412 washers, 44 electric dryers, 355 gas dryers for 56 laundry rooms. THE BID SCHEDULE SUPPLIES OR SERVICE AND PRICE/COSTS SERVICES NONPERSONAL: FURNISH ALL LABOR, MATERIALS, EQUIPMENT AND TRANSPORTATION NECESSARY TO PERFORM RENTAL AND MAINTENANCE OF WASHERS AND DRYERS AT SHEPPARD AFB TX IN ACCORDANCE WITH STATEMENT OF NEED. PERFORMANCE PERIOD: BASIC YEAR -- 1 OCTOBER 1998 THROUGH 30 SEPTEMBER 1999; OPTION YEAR 1: 1 OCT 99 -- 30 SEP 00 CLIN 1001-1005; OPTION YEAR 2: 1 OCT 00 -- 30 SEP 01 CLIN 2001-2005; OPTION YEAR 3: 1 OCT 01 -- 30 SEP 02 CLIN 3001-3005; OPTION YEAR 4: 1 OCT 02 -- 30 SEP 03 CLIN 4001-4005. Submit all option years according to ITEM QTY/NO. OF SUPPLIES/SERVICES UNIT PRICE AMOUNT CLIN SUPPLIES/SERVICES QTY UNIT UNIT PRICE TOTAL 0001 Rental to include maintenance and repair of electric washers 12/MO $___ $__ 0002 Rental to include maintenance and repair of electric dryers 12/MO $___ $__ 0003 Rental to include maintenance and repair gas dryers12/MO $___ $__ 0004 Clean horizontal duct sections and/or wall vents which are connections for dryers 12/MO $_____ $_____ 0005 Relocation of appliances 50 EST EA $_______ $_______EST CLIN X005: will be ordered on an as-needed basis. As requirements are generated, they will be added via modification as sub CLINs to CLIN X005. Site visit to be conducted 24 Jun 98, 9:00 A.M. local time. Contractors will notify Contract Administrator at 940/676-6888 not later than 23 Jun 98. Site visit to depart from Bldg 1664. All FAR provisions are available in full text upon request. FAR Provisions FAR 52.212-1, Instruction to Offerors-Commercial Items; and FAR 52.212-2, Evaluation-Commercial Items, apply to this acquisiton. (a) The Government will award a contract resulting from this solicitation to the responsible offeror conforming to the solicititon which will be most advantageous to the Government, price and other factors considered. Award will be made to the offeror who represents the best value to the Government. The basis of award will be in the areas of technical, price and past performance. Past performance and technical are equal in value and are of more importance than price. TECHNICAL PROPOSAL AREA: CRITERIA 1. Equipment and Supplies: The proposal shall contain suitable equipment intended for use during the life of the contract to meet al requirements to accomplish the work, list all information pertaining to all proposed equipment, including but not limited to: quantity, nomenclature, capability, age, brand, and replacement or upgrade schedules. CRITERIA 2. Contractor Representative and Contractor's Schedules: Proposal shall indicate the method of the contractor representative's available to Government personnel to ensure contractor response within 30 minutes. Proposal shall contain a viable plan for scheduled maintenance to ensure all contract requirements are met. PAST PERFORMANCE AREA: Offerors shall include all company affiliation names associated with the company. Past performance must include: Contract number,whether a government or a commercial contract, dollar amount, point of contact, telephone number, and type of work performed for all contracts in the preceding four years. Offeror include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. These are required for award of a Government contract. Provisions at FAR 52.212-4, Contract Terms and Conditions-Commercial items, apply to this acquisition. The provisions at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. FAR 52.233-2, Service of Protest, MSgt Robert Tschudi, 136 K Avenue Ste 1, Sheppard AFB TX 76311-2746, Addendum 1 shall include the following clauses: FAR 52.217-8, Options to Extend Services; FAR 52.217-9, Option to Extend the Term of the Contract: For the purposes of this clause the blank(s) are completed as follows: (a) within 15 days (prior to expiration of the contract period, not to exceed 60 months. Applieswith the following clauses applicable: FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-37, Employment Reports on Special Disabled Veterans of the Vietname Era; FAR 52.232-33, Mandatory Informaiton for Electronic Funds Transfer Payment. DFARS 252.206-7000, Domestic Source Restriction; DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. DFARS 252.225-7001, Buy American Act and Balance of Payments Program. Telegraphic, facsimile or e-mailed proposals NOT acceptable. There will be no contract financing arrangements. Proposals are due not later than 4:30 P.M. local time, 10 Jul 98, to ATTN: Mrs Judith Kuypers, 82 CONS/LGCV, 136 K Avenue Ste 1, Sheppard AFB TX 76311-2746; for information only 940/676-6888, fax 940/676-7644, e-mail judith.kuypers@sheppard.af.mil. Written offers should include their e-mail address for clarifications, etc. As of 1 Jun 98, all vendors shall be registered with the CCR (Central Contractor Registration), phone 888/227-2423 or http://www.ccr.ed.disa.mil (0163)

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