U.S. Nuclear Regulatory Commission, Division of Contracts, Attn: Linda Wise MS-T-7I2, Washington, D.C. 20555

T -- MICROFICHE SERVICE FOR SOURCE AND DRAWING DOCUMENT SOL OCIO-98-175 POC Contact Point: Michael Turner, Contract Specialise,301/415-6535, (phone) 301/415-8157 (Fax) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. This procurement is under a 100% small business set aside. The size standard is average annual receipts of $5.0 million as set forth under SIC Code 7389. The Nuclear Regulatory Commission (NRC) intends to negotiate a Firm Fixed Price-Requirements, Delivery Order Contract for microfiche services. The period of performance is five years (base period of 1 year with 4 one-year renewable option periods). The contractor shall furnish the necessary facilities, equipment, materials, qualified labor, including travel and transportation for pick up and delivery, and otherwise perform all tasks incidental to the performance of the microfiche services required by the proposed contract. The Contract Line Item Number (CLIN), Description, Estimated Quantities, and Units are: BASE PERIOD-YEAR ONE, CLIN 0001 -- MASTERS, SILVER HALIDE, IN ENVELOPES, 2,250 EACH. Masters shall be filmed in the standard 24 x 98 image format with a floating image, produced with positive image titles and negative image text areas. The silver halide masters shall meet ANSI Standards as it pertain to Methylene Blue Test to assure archival quality (ANSI PH4.8-1985). CLIN 0002 -- SILVER HALIDE DUPLICATES FROM MASTER, IN ENVELOPES, 1,250 EACH. CLIN 0003 -- BLACK DIAZO DUPLICATES FROM MASTER, IN ENVELOPES, 4,500 each. Duplicates shall be produced onto .005 mil. thick polyester based silver or diazo film as required by the NRC. Each microfiche master and duplicate shall be cut, collated, and inserted into an acid free protective envelope. CLIN 0004 -- IMAGES, 125,000 EACH. The majority of the documents (approximately 90%) to be filmed are standard 8 1/2" X 11" or less. The remaining 10% will range from over 8 1/2" X 11" to 5'X 4'. The contractor shall completely reassemble and staple documents. CLIN 0005 -- PREPARE HEADER FROM DOCUMENT TITLE 2,250 EACH. The documents to be microfilmed shall have variable headers. The contractor shall develop titles and indexes from source documents. The classification of the document shall be identified in the header of all masters and duplicate fiche, e.g., proprietary, confidential, secret, official use only or unclassified. All classified diazo duplicate sets except 1 set shall have a yellow striped header. The one classified diazo duplicate shall have a clear header. All classified diazo duplicates with yellow striped headers shall be placed in white envelopes. The classified diazo duplicate with the clear header shall be placed in yellow envelopes. CLIN 0006 -- PREPARE AND INSERT TARGETS, 4,500 EACH. A target is defined as any document or chart containing identification information, coding or test charts. CLIN 0007 -- PREPARE AND INSERT FLASHCARDS, 500 EACH. A flashcard is defined as a target, generally printed with distinctive markings, which is photographed to facilitate indexing of film. CLIN 0008 -- BLOWBACK FICHE TO PAPER COPY, 50,000.00 EACH. The contractor shall provide blowback of various formats and types of microfiche to paper copy, e.g., 20X, 24X, 48X, computer output microfilm (COM), jacket fiche, cartridge film, and including aperture cards etc. The turnaround time will be specified with each job request. Urgent Blowbacks from fiche (3 hour turnaround time). The NRC estimates approximately 5% will be urgent blowbacks. Normal Blowbacks from fiche, approximately 95% (24 hour turnaround time). CLIN 0009 -- APERTURE CARDS -- 35MM, 10 EACH. CLIN 0010 -- DIAZO DUPLICATES KEYPUNCHED, 10 EACH. CLIN 0011 -- DIAZO DUPLICATES UNKEYPUNCHED, 10 EACH. The contractor shall produce aperture cards and duplicates from drawings submitted by the NRC. Aperture card masters are to conform to MIL SPEC Standards MIL-C-9877B and MIL-C-9949. The turnaround time for aperture cards is 72 hours. Duplicates of aperture cards are to be of diazo film. Keypunching of masters and/or duplicates of aperture cards will be specified with each pick up. When duplicates are not required to be keypunched, all identifiers present on the master shall be stamped into the duplicates. CLIN 0012 -- ELECTROSTATIC COPIES FROM 35MM APERTURE CARDS -- 10 EACH. Minimum sheet size 18" X 24". CLIN 0013 -- PICKUP AND DELIVERY -- 10 ROUND TRIPS, MONTHLY. OPTION ONE-YEAR TWO, CLINS 14-26, OPTION TWO-YEAR THREE, CLINS 27-39, OPTION THREE-YEAR FOUR, CLINS 40-52, and OPTION FOUR-YEAR FIVE, CLINS 53-65, are for the same services and quantities specified in CLINS 1-13 above. SPECIFICATIONS: 1) Format -- All furnished fiche shall meet all the standards of ANSI/AIIM MS5-1991. No variation is permitted. Consistent placement of the page image within the frame and accurate form registration is essential to the use of these microfiche as input to a high-speed fiche to paper copy. 2) Image Resolution -- The quality of all microfiche produced shall be such that the resolution requirement listed below for each type is resolved when read in accordance with the procedures of National Institute of Standards and Technology (NIST) -- Microcopy Resolution Test Chart 1010A. Silver Halide Microfiche -- A minimum of 150 pairs per mm. Diazo Microfiche -- A minimum of 135 line pairs per mm. 3) Background Density -- Background variations within the document image area that are outside the specific limits, resulting from contrast differences within the original document due to corrections, erasures, patching, aging, continuous tone, or half tone areas may be acceptable if the resulting image meets the other technical quality requirements of this specification. Microfilm exposure shall be set or adjusted for each document page as necessary to achieve background density within the desired range. All densities mentioned in this specification are gross densities. The density shall be visual diffuse (Type VI B) as measured using the method described in ANSI Standard PH2.191959. The visual diffuse transmission density of the background of the document image on the microfiche shall be Silver Halide Microfiche 0.90 thru 1.20 and Diazo Microfiche 0.90 thru 1.30. 4) Base Density and Clear Areas -- The gross visual diffuse density in the clear base areas and clear image shall not exceed 0.20 density units for any silver halide or diazo microfiche. 5) Film Base and Title Backing -- Silver halide microfiche shall be on a nominal 5 mil to 8 mil clear acetate or polyester base. The build-up, because of title backing material, shall not exceed the thickness of one-half millimeter. 6) Delivered Product -- Microfiche produced in accordance with this specification shall be free of scratches, holes, tears, finger marks, dirt, dust, or any other defect that might adversely affect the quality of reproductions made from the microfiche. Silver Halide Masters shall meet the ANSI Standard listed below as pertains to Methylene Blue tests to assure archival quality. To achieve archival (permanent) quality, Silver Halide Master microfiche shall be processed so that the residual thiosulfate concentration shall not exceed 0.7 micrograms of sodium thiosulfate per square centimeter as measured by the Methylene Blue method (ANSI PH 4.8 -- 1985). The contractor shall include job numbers and contents on all packages and delivery receipts when returning them to the NRC. Contractor shall return all hard copy documents with the microfiche when job orders are completed. The contractor shall clearly mark envelopes containing the master copy of microfiche as "CAMERA MASTER FICHE." 7) Filming Filminoriginal document is of marginal photographer quality, a marginal photography target shall be filmed in the second frame of the fiche. All documents shall be filmed right-reading, comic mode, unless otherwise specified by NRC Project Officer. Bound documents may be guillotined. Oversized documents may be folded and overlap permitted. Any microfiche containing a frame that is not right-reading will be rejected and must be refilmed without cost to the NRC. Each document image shall be consistently positioned in the same place within the frame. The use of a high-speed fiche to paper copier necessitates consistent placement of document images and accurate registration of rows and columns of frames on the fiche. INSPECTION AND ACCEPTANCE -- Acceptance or rejection of deliverable items shall be made by the Project Officer within fifteen (15) calendar days after receipt of said deliverable items from the contractor. In the event of rejection of any portion of the work, completion of corrected work items shall be received within two (2) calendar days after receipt of notice of rejection. The contractor shall be notified of final acceptance within ten (10) calendar days after receipt of the corrected items. ORDERING INFORMATION -- All orders will be issued by the NRC Project Officer on NRC Form 358, entitled, "Micrographic Filming and Duplication Services Request." Each order will include the item number, description of items, quantity, and delivery time. PROPOSAL REQUIREMENTS -- MANDATORY PASS/FAIL CRITERIA -- The proposal shall demonstrate that the offeror can provide each CLIN (this is an all or none procurement) and is capable of meeting the turnaround times that are required for the services specified in this solicitation, e.g., provide the names and telephone numbers of customers for which you have provided this or similar services. Offerors not demonstrating this ability will not be considered further. EVALUATION FACTORS -- Evaluation is based on corporate and past performance and price. Offeror's proposals shall include the following information demonstrating successful corporate and past performance: 1) A detailed description of corporate qualifications and experience in performing the same or similar work required in this solicitation which the firm and any of its proposed subcontractors have performed over the past five years; 2) Provide contracts (minimum of 3) for the same or similar services and references (including contract numbers, points of contact for technical and contractual information, recent telephone numbers, value of contract and term of contract. Identify ALL contracts that were terminated for convenience or default or subject to any disputes. Offerors shall submit an overall cost proposal for the base and each option period. Award will be made to the offeror considered to be responsible within the meaning of FAR Part 9.1 submitting the lowest-priced technically acceptable proposal. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-02. FAR 52.212-1 Instructions to Offerors-Commercial Items, 52.212-2 Evaluation Commercial Items and 52.212-4 Contract Terms and Conditions-Commercial items applies to this acquisition. Offers must submit a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items with its offer. The following clauses are also applicable to this procurement. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, 52.232-18 Electronic Funds Transfer Payment, and FAR Clauses: 52.219-8, 52.222.26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.216-18, 52.216-21, 52.217-5, 52.217-9, and 52.247-34. Direct all questions or inquires referencing this RFP to the address given above not later than July 1, 1998. Four copies of the technical and cost proposal shall be forwarded to the address given above by 3:00p.m. (EDST) on July 9,1998. 1998. Posted 06/25/98 (0176)

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