Patent and Trademark Office, Office of Procurement, Box 6, Washington, DC 20231

T -- GRAPHIC DESIGN SERVICES SOL 171P9802427 DUE 070298 POC Christopher E. Zeleznik E-MAIL: To contact the contracting officer via email., chris.zeleznik@uspto.gov. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, and FAR Part 13, as supplemented by the additional information stated below. This announcement constitutes the RFQ and is the only solicitation that will be issued. Quotes are requested pursuant to this announcement. All responses shall reference RFQ number 171P9802427. This solicitation incorporates all of the applicable provisions and clauses in effect through FAC 97-04, as if stated in full text. Section C -- DESCRIPTION/SPECIFICATIONS/WORK STATEMENT. C.1 STATEMENT OF WORK/SPECIFICATIONS The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform the following Statement of Work/Specifications. C.2 BACKGROUND The Commissioner of Patents and Trademarks is required by statute (35 U.S.C. 14) to publish an annual report to the Congress. In addition, the U.S. Patent and Trademark Office (USPTO)is required to publish thefinancial reports of the agency, with an accompanying audit report by the Office of Inspector General. C.3 PURPOSE The purpose of this solicitation and the resultant contract is to establish a source of supply to design and create a USPTO annual report tentatively entitled "FY 1998 PTO Annual Review." C.4 SCOPE OF WORK C.4.1 The Contractor shall design, produce, and deliver in camera-ready format an annual report that consists of the following: (C.4.1.1) Number of pages: One hundred five (105) to One hundred twenty five (125) pages. Page count will vary depending on Inspector General's report and other requirements outside the PTO's control. (C.4.1.2) Paper size: 8 x 11 inch paper. (C.4.1.3) 100% color graphics throughout the report. (C.4.1.3) Four color process. C.4.2 The Contractor shall anticipate attending 7 to 9 one- to two-hour meetings with John Webb (703/305-9357), Dennis Forbes (703/305-9544), and Michelle Pitts (703/305-8360) to discuss the development, style, and layout of the annual report. C.4.3The Contractor shall implement continuous improvements during the graphic design process and anticipate additional time as needed. C.4.4 The Contractor shall provide four (4) designs for each of the four (4) covers, the front inside and outside, and back inside and outside covers, for a total of sixteen (16) cover designs. C.4.5 The Contractor shall provide draft document layouts, designs, and color palettes, according to specifications to be provided by the USPTO. C.4.6 The Contractor shall provide a draft of the entire annual report, including covers, for approval, keeping in mind that a second draft may be necessary if the first sample is not approved. The Contractor shall provide other drafts as required by the USPTO. C.4.7 The Contractor shall provide the USPTO a set of color comps of the entire report, unbound, prior to final acceptance, and other color comps as required by the USPTO. C.4.8 The Contractor shall provide the final approved annual report in the following formats: camera-ready format, withcolor separations specified, in QuarkExpress 3.X or 4.X, on a SyQuest disk, in HTML format on an IoMega Zip disk formatted for Windows, and the text (not to include tables, graphs, charts, or other graphic elements) on an IoMega Zip disk formatted for Windows, in Microsoft Word 95 or 97. C.4.9 The Contractor shall complete the scope of work on or before January 31,1999. C.4.10 No bid for printing is requested or desired. C.5 REQUIREMENTS C.5.1 The Contractor must have the necessary equipment or access to facilities to provide typesetting and layout, photocomposition, color separations to disks, photo scans, and conversions of documents to electronic format. C.5.2 The Contractor will be responsible for overseeing any subcontractors in the design and creation of the services guide. C.5.3 The Contractor should never do work that is not listed in this Statement of Work before contacting USPTO's Contracting Officer, Christopher E. Zeleznik (703/305-8417), for approval. C.5.4 The Contractor should submit invoices on a monthly basis to the USPTO, Office of Finance, Box 17, Washington DC, 20231. C.5.5 The PTO retains all rights to materials as a government entity in which no copyright is held. All rights to products, including photographs, negatives, and printed materials belong to the PTO. C.5.6. The PTO shall be responsible for providing copy. Text copy will generally be provided in Microsoft Word 95 or 97. Other copy shall be provided camera-ready. The PTO will provide raw data for graphs and charts. The PTO will be responsible for editing and proofreading. C.5.7 The PTO will provide artwork and photographs for the contractor's use. These items will remain property of the PTO and will be returned to the PTO unaltered at the time the final approved annual review is delivered to the PTO. The contractor will also be expected to have available or secure stock graphics and photographs for inclusion in the annual review. The contractor may not incur costs for original artwork or photographs without providing a written estimate for the work in advance, and obtaining the PTO's written agreement before proceeding. C.5.8 HTML requirements are published electronically at PTO's web site at http://ido.uspto.gov/guidelines.htm C.6 DELIVERABLES C.6.1 The Contractor shall provide four (4) designs for each of the four (4) covers (the front inside and outside, and back inside and outside covers), for a total of sixteen (16) cover designs, by August 15, 1998. C.6.2 The Contractor shall provide by August 15, 1998 draft document layouts, designs, and color palettes, according to specifications to be provided by the USPTO. C.6.3 The Contractor shall provide the USPTO a set of color comps of the entire report, unbound, prior to final acceptance, and other color comps when and as required by the USPTO. The delivery dates for the color comps will be negotiated with the vendor before final award. C.6.4 The Contractor shall provide a draft of the entire annual report, including covers, for approval, keeping in mind that a second draft may be necessary if the first sample is not approved. The Contractor shall provide other drafts as required by the USPTO. Delivery dates for these drafts will be negotiated with the vendor before final approval. C.6.5 The Contractor shall provide the final approved annual report in the following formats: C.6.5.1 camera-ready format, with color separations specified, in QuarkExpress 3.X or 4.X, on a SyQuest disk; C.6.5.2 in HTML format on an IoMega Zip disk formatted for Windows; C.6.5.3 and the text (not to include tables, graphs, charts, or other graphic elements) on an IoMega Zip disk formatted for Windows, in Microsoft Word 95 or 97. Expected delivery date will be January 15, 1998. Offerors shall quote a firm fixed price that provides a price for each numbered deliverable listed in Section C.6 and the total price of the requirement. Offerors quote shall include a brief narrative that outlines the offerors understanding of the task and deliverables, the offerors qualifications, and a proposed schedule for completing tasks. Quotes may be faxed to (703)305-8294, Attention: Mr. Christopher E. Zeleznik, Contracting Officer, no later than 3:00 PM (EST) on July 2, 1998. The point of contact for information regarding this solicitation is Mr. Zeleznik at 703-305-8417. Posted 06/29/98 (0180)

Loren Data Corp. http://www.ld.com (SYN# 0083 19980701\T-0004.SOL)