Federal Emergency Management Agency, Mt. Weather Emergency Assistance Center, 19844 Blue Ridge Mountain Road, Bluemont, VA 20135

58 -- LINE OF SIGHT MICROWAVE ANTENNA MASTS, TRIPODS, AND PAN/TILTS SOL EMV-1998-RQ-0047 DUE 073198 POC Mrs. Sandi Nixon, Contract Specialist, 540/542-2303 E-MAIL: EMV-1998-RQ-0047, sandi.nixon@fema.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and issued under the authority of FAR Subpart 13.5 "Test Program for Certain Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. EMV-1998-RQ-0047, issued as a Request for Quotation (RFQ) is for the purchase of various Line-Of-Sight (LOS) Microwave components identified below. The solicitation document and incorporated provisions and clauses are those in effect thru Federal Acquisition Circular 97-04. This procurement is unrestricted, SIC Code is 3669/small business size standard is 750. Multiple awards may result via the issuance of firm-fixed-price simplified acquisition orders. Items are req'd to be delivered, FOB Destination, to FEMA, MERS, Maynard, MA 01754-2147, which is also the place of inspection & acceptance. Gov'ts desired delivery time is 6 wks after receipt of order. ITEM 1. 10 ea all-weather repeater capable antenna masts capable of supporting two 3 ft parabolic dish antennas, Contact Corp., Herndon, VA P/N EX167/15-4 or equal and 25 ea all-weather single antenna masts capable of supporting one 3 ft parabolic dish antenna, Contact Corp. P/N EX141/15-4 or equal. Must meet the following characteristics: 1.(MANDATORY) Maximum (max) extended mast height will be at least 45 ft & not more than 60 ft; 15 meters preferred. 2.(MANDATORY) Retracted mast height will be not more than 14 ft. 3.(MANDATORY) Vertical topload for each type mast will be at least 60 lbs. 4.(MANDATORY) Antenna masts must be capable of being safely erected by no more than 2 people. Individual units shall weight no more that 150 lbs ea. 5.(MANDATORY) Masts shall be capable of being erected in a 35 mph wind & the single antenna mast shall be capable of being setup or taken down by personnel in less than 30 minutes. 6.(MANDATORY) Masts will include all necessary tools, accessories, & complete operations & maintenance (O&M) documentation . 7.(NONMANDATORY) Accessories will be packed in reusable transit bags & the max weight of any individual bag will not exceed 100 lbs. 8.(NONMANDATORY) Antenna mast & all associated accessories will be easily stored & capable of withstanding vibration & shock caused by vehicular or air movement. 9.(MANDATORY) Single antenna mast system, including the antenna positioner, shall be designed so the antenna boresight deflection does not exceed 2 degrees (deg) in azimuth or elevation under worse case operating conditions & at wind speeds up to 60 mph. 10.(MANDATORY) Mean time between failures for the mast & all components shall be at least 10,000 hrs. ITEM 2. 10 ea pan/tilt antenna control mechanisms to interface w/repeater capable antenna masts, Contact Corp. P/N RTTA-D or equal & 25 ea pan/tilt antenna control mechanisms to interface w/single antenna masts, Contact Corp. P/N RTTA-E or equal, 10 ea clamp, Contact Corp. P/N EXL167x250 or equal, 10 ea clamp, Contact Corp P/N EXL167x123 or equal, 25 ea clamp, Contact Corp. P/N EXL141x250 or equal, & 25 ea clamp, Contact Corp. P/N EXL141x123 or equal. Must meet the following characteristics: 1.(MANDATORY) Capable of being mounted on the telescoping antenna masts identified under ITEM 1. above, to include all necessary clamps/accessories for mounting purposes. 2.(MANDATORY) Capable of being mounted by either the 2 ft diameter or 3 ft diameter parabolic reflective antenna to the appropriate mast identified under ITEM 1. above. 3.(MANDATORY) Capable of controlling the antenna azimuth & elevation from the ground. 4.(NONMANDATORY) The pan/tilt mechanism will be manual (non-electric). 5.(MANDATORY) An operator on the ground will be able at any time to adjust the antenna elevation angle over a 30 deg range (i.e., 15 deg's up & 15 deg's down for both type masts). The antenna azimuth range will be 360 deg's for the single antenna mast.The 2 antenna mast will have an azimuth range of at least 180 deg. To ensure repeater operations, the system will be designed so the 2 antennas of the repeater cover 2 complementary arcs, each of 180 deg's to provide a full 360 deg coverage. 6.(NONMANDATORY) The pan/tilt control mechanism will be easily stored & capable of withstanding vibration & shock caused by vehicular or air movement. 7.(MANDATORY) Reusable transit cases are required. 8.(MANDATORY) Mean time between failures for the pan/tilt control mechanism shall be at least 10,000 hrs. 9.(MANDATORY) Complete O&M documentation is required. ITEM 3. 30 ea antenna tripod, Radio Waves, Inc., Billerica, MA, P/N 4-63120-MR or equal & 30 ea antenna brackets, Radio Waves P/N 100538-1 or equal. Must meet the following characteristics: 1.(NONMANDATORY) Heavy duty & light weight. 2.(MANDATORY) Capable of supporting one 2 or 3 ft parabolic dish antenna. 3.(NONMANDATORY) Collapse for storage & be as small and compact as practicable. 4.(MANDATORY) Capable of being installed on building roofs or on the ground. 5.(MANDATORY) Complete O&M documentation is required. 6.(NONMANDATORY) Reusable transit cases are required. "OR EQUAL" OFFERS: Extensive testing has previously been performed by the Gov't and it has been determined that the manufacturers' products identified above are compatible as a system. Therefore, offerors shall submit descriptive literature if offering an "or equal" product. The literature must be sufficient enough to allow the Gov't to evaluate the product to make a determination of product compatibility with all required LOS system components (i.e., masts, pan/tilts, & tripods) as well as meeting the mandatory requirements stated above. In addition to the masts, pan/tilts, and tripods being compatible, the aforementioned items must also be compatible with the antennas being solicited for under EMV-1998-RQ-0048 via combined synopsis/solicitation procedures. The antennas being specified under EMV-1998-RQ-0048 are: 2 ft parabolic dish antenna, Radio Waves P/N SP2-5.8 or equal & 3 ft parabolic dish antennas, Radio Waves P/N SP3-5.8 or equal. EVALUATION: The Gov't will make award(s) to the responsible offeror(s) whose offer conforming to the stated requirements will be most advantageous to the Gov't, price & other factors (i.e., past performance, quality, the ability to provide all 3 items [single award] considered). Technical is of greater importance when compared to price, therefore, the Gov't will utilize Best Value procedures IAW FAR Subpart 13.106 in making award. All product requirements identified as MANDATORY must be met by an offeror's product in order for the product to be considered. Failure to meet any one of the mandatory criteria will eliminate that particular proposed product from further consideration. NONMANDATORY criteria will be evaluated as does not meet, partially meets, meets, or exceeds. For firms meeting all mandatory requirements, a qualitative determination of nonmandatory items will be made. A best value determination will then be made based on : (a) nonmandatory items, (b) past performance, (c) single award concept, and (d) price. Nonmandatory items, past performance, and the single award concept are considered to be of equal technical value. Offerors are to submit, as a part of their response, five recent sources that can verify past performance of similar items of comparable dollar value. DESCRIPTIVE LITERATURE (reference FAR 52.214-21): Failure of an offeror to submit descriptive literature for a proposed "or equal" product will result in that product being rejected from further consideration. Further, descriptive literature which fails to show that the proposed product(s) complies with the requirements stated above will result in the rejection of that product(s). Offerors are to include a completed copy of FAR provision 52.212-3 "Offeror Representations and Certifications -- Commercial Items" w/their response. The following FAR clauses also apply: 52.212-4 "Contract Terms and Conditions -- Commercial Items," 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items," 52.203-6 "Restrictions on Subcontractor Sales to the Government, ALT I," 52.219-8 "Utilization of Small Business Concerns and Small Disadvantaged Business Concerns," 52.222-26 "Equal Opportunity," 52.222-35 "Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era," 52.222-36 "Affirmative Action for Handicapped Workers," 52.222-37 "Employment Reports on Disabled Veterans and Veterans of the Vietnam Era," and 52.225-3 "Buy American Act -- Supplies." The aforementioned provision and clauses can be accessed electronically at http://www.arnet/gov/far/ and http://www.gsa.gov/far/. Due date for receipt of responses to this RFQ is 07/31/98, COB (4:00 PM, EST) to FEMA, MWEAC, 19844 Blue Ridge Mountain Rd., Bluemont, VA 20135, ATTN: Mrs. Sandi Nixon, Bldg. 413. RFI's regarding this RFQ are to be addressed to Mrs. Nixon at PHONE 540/542-2303, FAX 540/542-2632. Technicaland/or administrative questions must be received by Mrs. Nixon NLT 5 business days following the publication date of this notice and may be fax'd to the number shown above or sent via electronic mail to sandi.nixon@ fema.gov. Amendments to this RFQ will be published in the same manner as the initial synopsis/solicitation. Posted 07/06/98. (0187)

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