National Institutes of Health; Office of Purchasing and Contracts, OPM/OD; 6006 Executive Blvd., Suite 311, Rockville, MD 20892-7058

T -- PHOTOCOPYING MEDICAL RECORDS SOL RFP-CC-98-04 POC John Friedhoff, Contracting Officer, 301-594-5122. The National Institutes of Health (NIH), Medical Record Department, is responsible for maintaining a permanent medical record for every Clinical Center Patient. Services are needed for acknowledging requests for information from authorized outside requesters and to process and release photocopies of selected medical reports and/or the entire medical record from hard copy or microfilmed medical records. Services are also needed for the accurate filing of uniquely identified medical documents in the patient's corresponding unit medical record. These records shall be available to the contractor each day by 4:00 p.m. (Monday through Friday) in the MRD. All records must be completed no later than 8:00 a.m. the following work day (Tuesday through Saturday), in order to ensure prompt delivery of medical records required for patient care, response time shall be within 60 minutes of notification by the Project Officer(s) or designee. The contractor shall provide adequate staffing to maintain the production and delivery schedule established with the NIH Project Officer. The NIH will provide medical records, dividers, normal range table, filing guide, envelopes, photocopy machines, microfilm reader, printer machines, xerographic paper, to include special paper (8 1/2 x 11 inches), transparent tape, self-inking stamps, two hole punch, on-site production office and orientation and training. A firm fixed price indefinite delivery type contract will be issued for a basic contract period of one (1) year starting in FY99, with four (4) one-year option periods. All work shall be performed on site in the Medical Record Department on the NIH campus. Min. 5 years experience with releasing confidential medical information from medical records in accordance with privacy act of 1974, and 5 years experience photocopying patient medical records. The Contractor shall also have, experience in accounting practices in processing third party payments against invoicing. Contractor shall be able to provide performance bond totaling $100,000 within 10 days of contract award. The contractor shall also have experience in accounting practices reconciling third party payments against gov't invoicing. Contractors are encouraged to submit capability statements to the contracting officer by the closing date (7/23/98)by 4:00 pm. The photocopy Qty is estimated at approxmately 300,000 pages and 4,160 hours of record preparation per year. The contractor shall be able to provide a performance bond totaling a minimum of $100,000 within ten (10) days of contract award. Posted 07/15/98 (I-SN223866). (0196)

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