Bureau of Reclamation, Contracts Group, 1150 N. Curtis Road, Suite 100, Boise, Idaho 83706-1234

36 -- HIGH PRODUCTION COPIER/PRINTER SOL 1425-98-SQ-10-00340 DUE 073198 POC Sue Fraser, 208-378-5103, Becky Young, Contracting Officer 208-378-5107 E-MAIL: Click here to contact the contracting officer via, sfraser@pn.usbr.gov. The Bureau of Reclamation, Pacific Northwest Regional Office, 1150 N. Curtis Road, Boise ID 83706-1234, has a requirement for a high production copier/printer with accent color capability. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Request for Quotations (RFQ), number 1425-98-SQ-10-00340; proposals are being requested and a written RFQ will NOT be issued. This RFQ incorporates provisions and clauses in effect through Federal Acquisition Circular 97-06. This acquisition is not a set aside. The standard industrial classification is 3579 and the size standard is 500 employees. This is a best value acquisition and the requirement will be evaluated based on factors other than price alone. CLIN 001: High production copier, one each, with the following salient characteristics: 1. Capable of a minimum of 200,000 plus copies per month; 2. Must have a minimum copy speed on all paper stock equal to or greater than the following listed speeds for single-sided copies: 8.5 inch x 11 inch at 70 copies per minute, 8.5 inch x 14 inch at 70 copies per minute, and 11 inch x 17 inch at 70 copies per minute; 3. Must have a factory authorized service center available and staffed with factory trained technicians capable of maintaining, repairing, or replacing the equipment; 4. Must use present electrical facilities of a standard 220 volt 30 amp dedicated line; 5. Product must be factory recommended to produce multiple copies on paper stock ranging in sizes from 8.5 inch x 11 inch, 8.5 inch x 14 inch, and 11 inch x 17 inch in 16 to 110 pound bond and index stock. Recycled paper is used and the copier must be able to use recycled paper; 6. Must be capable of stapling from two sheets to a maximum of 50 sheets of paper in sizes 8.5 inch x 11 inch, 8.5 inch x 14 inch, and 11 inch x 17 inch in all modes of operation. Staple positions required single staple landscape, single or double staple portrait; 7. Copier must have a minimum of three on-line paper trays; each tray must accommodate the above mentioned paper sizes (see items 2, 5, and 6). Copier must print onto all xerographic stocks including transparencies and mailing labels. Minimum total paper capacity is 3000 sheets. 8. Capable of folder/saddler stitcher; Z-fold 11 inch x 17 inch to 8 1/2 inch x 11 inch. 9. Product must have automatic and variable reduction and enlargement in 1 percent increments minimally from 65 percent reduction to 150 percent enlargement maximum; 10. Must be capable of copying from the document glass at minimum: books, periodicals, and other bound documents; 11. Must have a job interrupt or similar feature; 12. Selectable copy quantity from 1 to 999; 13. Must have a recirculating document feeder capable of handling 75 to 100 originals in sizes, 8.5 inch x 11 inch, 8.5 inch x 14 inch, and 11 inch x 17 inch OR digital scanner capabilities; (the Government reserves the right to pick the feature that we determine is best value at the time of award*); 14. Must have copy quality controls at minimum including: auto exposure, variable contrast, and photo mode to ensure high quality output; 15. Must have image/margin shift capabilities; 16. Must have fully automatic duplexing of copies for 8.5 inch x 11 inch, 8.5 inch x 14 inch, and 11 inch x 17 inch stock. Must be able to make one or two sided copies from one or two sided originals. The duplex feature must be available from all paper trays and on all specified paper weights; 17. The following editing features are required at minimum: covers insertion (up to 9 inch), sheet insertion including tab stock (up to 9 inch tabs), job programming, remote diagnostic and meter reading, program ahead, platen glass copying and original framing, and transparency sets; 18. Include operator training for 4 to 5 Government employees. OPTIONAL CLIN 003 Trade-in for Xerox 5388 copier, serial no. 3ET 006031 or Trade-in for Xerox 5100 copier, serial No. 52K 307390 (the Government reserves the right to determine which machine to trade in and whether to take advantage of an offered trade-in. CLIN 003 Full Service Monthly Maintenance Agreement, effective from date warranty expires for 12 months; The Government is interested in having equipment that is current with industry standards. As noted in CLIN 001, subitem 12 and OPTIONAL CLIN 002 we are endeavoring to take advantage of computer technology. The evaluation factors are as follows: 1. Does the offered equipment meet the minimum requirements? 2. Is a warranty offered, what's covered by the warranty? 3. Where is the factory authorized service center located, what experience do the factory-trained technicians have, what are the standard repair call times and what is offered if the copier is expected to be down longer than one day? How readily available are parts? 4. What are the terms of the Full Service Monthly Maintenance Agreement? 5. Is a replacement guarantee option offered, what are the terms of such an offer?6. Capability to utilize current technology, i.e. scanning and network hook-up either as standard feature or as optional "module" that can be purchased and installed. 7. Price of copier and maintenance agreement. Estimate of cost of supplies and yield for the toner, developer, and staples for an average month based on 200,000 copies per month. Evaluation of trade-in factor. Offerors must submit the information required for evaluation to be done in accordance with the above factors. Additional information requested but not limited to the following: Copier descriptive literature (see factor 1); description of full service maintenance agreement (see factor 4); estimated cost of supply yield for a month (see factor 6) and price list for supplies in effect at this time; description of warranty including time period (see factor 2); Estimate for renting proposed equipment for 30 days (including installation, supplies, and removal) if Government wishes to evaluate before final purchase decision; What is included in operator training, is there a help line for questions?; references in immediate commuting area that have installed same or similar equipment. Information regarding optional features including but not limited to CLIN 001 subitem 12 and OPTIONAL CLIN 002. The Government plan to purchase, however, we would like to see proposals for five-year lease to own as well as five-year lease, not to own. Explain what these leases mean. Offerors may submit as many proposals as they wish and may submit equipment offered on GSA Federal Supply Schedule 36 IV and/or open market equipment. Following are the applicable provisions and contract clauses incorporated by reference: 52.212-1 Instructions to Offerors -- Commercial Items (Apr 1998); 52.212-2 Evaluation -- Commercial Items (Oct 1997); 52.212-3 Offeror Representations and Certifications -- Commercial Items (Jan 1997); 52.212-4 Contract Terms and Conditions -- Commercial Items (Apr 1998); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Apr 1998) . NOTE: FAR Provision 52.212-3 must be completed and returned with your offer. If you need a copy contact us at 208-378-5103. FAR Provision 52.212-2 indicates this will purchase will be awarded based on best value. We will evaluate based on the following criteria: whether your offer meets the requirements and secondly price. Technical compliance will weigh heavier in the evaluation than price. FAR Clause 52.212-5 paragraph (b) is tailored to incorporate the following clauses by reference: 52.203-6, 52.219-8, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-3, 52.225-9. Offerors must submit descriptive literature, warranty information, service center locations, and price for each CLIN. Offers are to be submitted to Bureau of Reclamation, Attn: Sue Fraser, 1150 N. Curtis Road, Suite 100, Boise, ID 83706-1234, by Close of Business on July 31, 1998. You can request the "Certifications and Representations" section by calling Sue Fraser at 208-378-5103. The delivery address is the same as noted above. Delivery date is September 30, 1998. See Numbered Note 1. Posted 07/18/98 (W-SN225280). (0199)

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