354 CONS/LGCC, 3112 Broadway Ave Unit 5B, Eielson AFB, AK 99702-1887

J -- MAINTENANCE OF REPAIR VEHICLES!! SOL F65503-99-QR002!! DUE 091098 POC Buyer -- Sra Sean Pensis (907)377-6163; Contracting Officer -- MSgt John C. Beasley (907)377-4182!! (i) SCHEDULE -- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-03. (ii) This solicitation is issued as a Request for Quote (RFQ) number F65503-99-QR002. Quotes are due on or before 09 Sep 98, 4:00 p.m. AST. (iii) This procurement is reserved for small business concerns with a size standard of $5.0 million under Standard Industrial Code 7699. (iv) SCOPE: Provide all parts, labor, transportation, and facilities necessary to provide maintenance on five (5) tracked vehicles. Four (4) of these vehicles are GT-800 GO-TRACTS, made by universal Canadian Foremost. These vehicles are powered by diesel engines, and are in the 13,000-pound class. The fifth vehicle is a Nodwell 60. Performance period is from award date to 30 Sep 99. Offers will be submitted in the following format, with unit and extended prices. ITEM # DESCRIPTION EST. QTY UNIT UNIT PRICE EXTENDED AMOUNT 0001 Minor Maintenance 10 EA $_______ $_______ off base, 0002 Minor Maintenance 10 EA $ _______ $_______ on base, 0003 Hourly rate charge 400 HR $_______ $ _______ for TDQ and repair time, 0004 Reimbursable Materials ESTIMATED $20,000.00, TOTAL OF LINE ITEMS 0001-0004 $ __________ Note 1: Only one award will result from the synopsis/ solicitation. Failure to quote on all line items will result in rejection of your quote. Note 2: All extensions of the unit price shown will be subject to verification by the government. In case of a variation between the total price and the unit price, the unit price will be considered to be the quote. MAINTENANCE CHECKS: Minor maintenance servicing. Line item(s) 0001 will be accomplished approximately once per quarter based on vehicle usage and government needs as determined by the contracting officer or designated representative. The price for item 0002 will be for the contractor on site minor maintenance servicing. The price for line item 0001 will be for the government delivering all vehicles to the contractor's site for minor maintenance. (i) Minor Maintenance Servicing includes level and operational checks, and operating checks of oil, coolants, belts, battery electrolyte level, windshield wiper fluid, and wiper blade checks. The contractor will be required to bring fluid levels to manufacturer's recommended operating levels, replace belts cracked or worn, replace worn wiper blades, and provide a vehicle condition report for recommendations for repair of all other findings. (ii) Incidental material charges to perform line items 0001 and 0002: operating fluids, wiper lades and belts will be reimbursed using line item 0004 at actual invoice cost less any discounts received including quantity, dealer, etc. (iii) Prices will reflect all costs; profit overhead, material, etc. Except the material reimbursement listed in (ii). (iv) A Condition Report will be accomplished for all vehicles receiving minor maintenance servicing. (v) Minor maintenance servicing frequencies may be increased or decreased based on Range Maintenance requirements. The contractor will call the contracting officer's designated representative to verify servicing for the quarter not later than (NLT) 5 workdays prior to the scheduled arrival. For all other frequency arrangements, the contracting officer's designated representative will call the vendor to schedule minor maintenance servicing NLT 5 workdays prior to arrival date. (vi) In no event will minor maintenance servicing be required if three (3) or less vehicles are available to the government, unless the contractor agrees to the government's request and at the bid schedule price. This provision applies to onsite minor maintenance servicing. (vii) For onsite minor maintenance servicing, vehicles will be centrally located at Eielson AFB. Building number 3405 is the designated servicing location. REPAIRS: Other repairs and maintenance not required during minor maintenance servicing will be as authorized by the contracting officer's designated representative. (i) All repairs, including those recommended during minor maintenance servicing, will require authorization to proceed. If necessary to develop a repair estimate, a Tear Down and Quote (TDQ) authorization must also be obtained from the contracting officer's designated representative before starting. The TDQ charge will be at the hourly rate listed in the contract as line item 0003. The contracting officer's designated representative prior to work proceeding must approve the final repair estimate resulting from the authorized TDQ. The actual work shall be billed from line item 0003. All materials to accomplish repair shall be billed as reimbursable under line item 0004. (ii) The contractor will be required to submit a TDQ NLT five (5) workdays after the vehicle is dropped off at the contractor's facility. The time to do the actual repair should be stated in the TDQ for the approval by the contracting officer's designated representative. (iii) The TDQ will provide cost of repair and the approximate time to complete all repairs. (iv) The government reserves the right not to proceed with repair. In the event the government does not proceed with repair, the authorized TDQ work will be paid at the hourly contract price, line item 0003. ENVIRONMENTAL COMPLIANCE: The contractor will be required to operate in accordance with (IAW) all Federal, State, and Local laws throughout the life of the contract. (i) For off base repair or minor maintenance servicing, the contractor is responsible to maintain its facility within all legal requirements. (ii) On-base minor maintenance servicing will require the contractor to perform servicing in an environmentally friendly manner to prevent over spills, dripping, and prevent any hazardous materials from being used for other than its intended purpose or contaminating work area. (iii) The government will provide spill pads. The contractor and contracting officer's designated representative will coordinate ensuring spill pads are available prior to work commencing. The contractor will be required to place spill pads in areas where fluid or other spilling may occur. (iv) The government will provide a disposal bin for the wiper blades, spill pads, belts, etc., replaced during minor maintenance servicing. (v) The government will provide a central location at Eielson AFB when minor maintenance servicing will be done onsite. The pads will be located at this site. (vi) The government will dispose of spill pads and other. The contractor will remove all other hazardous materials like anti-freeze, oil, and other contaminants brought on to the base for minor maintenance servicing. PROVISIONS AND CLAUSES -- The following FAR provisions are applicable to this acquisition: 52.212-1, Instruction to Offerors -- Commercial Items; 52.212-4, Contact Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items [Specifically -- (b)(1); (b)(2); (b)(3); (b)(6); (b)(7); (b)(8); (b)(9); (b)(17); (c)(1); (c)(2); (c)(4)]; 52.211-8, Variation in Estimated Quantity; 52.219-6, Notice of Total Small Business Set-Aside; 52.232-33, Mandatory Information for Electronic Funds Transfer Payment; 52.245-4, Government-Furnished Property (Short Form). The following DOD FAR provisions are applicable to this acquisition: 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7035, North American Free Trade Agreement Implementation Act.. WAGE DETERMINATION -- Pursuant to the Service Contract Act of 1965, As Amended, Wage Determination No. 94-2017, Revision No. 12, Dated 07/02/97 applies to this acquisition. REPRESENTATIONS AND CERTIFICATIONS -- Quoter's must include with their quote a completed copy of the provisions at FAR 52.212-3, Offerors Representation and Certification -- Commercial Items. Interested parties may obtain a copy of this form by contacting the point of contact prior to submission of bid. BASIS OF AWARD -- Award will be made based on price and other price related factors. Quotes must be submitted in writing to 354 CONS/LGCV, 3112 Broadway Ave, Unit 5B, Eielson AFB AK 99702 or fax to (907) 377-2389. Award will be made on or about 01 Oct 98. All responsible sources may submit a proposal, which, if timely received will be considered by this agency. Numbered Note 1 applies. Questions or requests may be emailed the SrA Sean Pensis at pensisps@ccgate.eielson.af.mil or faxed to (907) 377-2389. ***** Posted 08/26/98 (W-SN242074). (0238)

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