National Library of Medicine, Office of Acquisitions Management, Building 38A, Room B1N17, 8600 Rockville Pike, Bethesda, Maryland 20894

R -- PROFESSIONAL SUPPORT SERVICES TO SECURE ARCHIVAL SERVICES OF SEVERAL LEVELS OF ARCHIVAL EXPERTISE INCLUDING EXPERIENCE WITH ORAL HISTORY METHODS, PROCESSING FEDERAL SCIENTIST'S PAPERS, AND DIGITAL ARCHIVAL PROJECTS SOL NLM 98-092/UHP DUE 091898 POC Uyen H. Phuong (301) 496-6127 E-MAIL: karen_riggs@ccmail.nlm.nih.gov, uyen_phuong@ccmail.nlm.nih.gov. It is the intent of the National Library of Medicine (NLM) to procure on a sole source basis with History Associates, Inc., 5 Choke Cherry Road, Suite 280, Rockville, MD 20850 to provide archival services covering the period of performance 09/30/98 through 09/29/99 for the following services: (1) digitize selected manuscript collections, including those of prominent scientists in the history of medicine. The materials selected for archival processing and digitizing will involve a broad range of manuscripts, prints and photographs, pamphlets, audiovisuals, and sound recordings; (2) convert a variety of archival sources, including textual, photographic, and audio visual matter to electronic form. This will include converting printed, handwritten, or illustrated pages into scanned digital images of the original pages; (3) arrange and describe assigned manuscript collections according to archival standards of processing. Identify and tag documents for image capture and delivery, with guidelines for currentconservation handling during the scanning process; (4) create a Standard Generalized Markup Language (SGML) encoded archival guide to each collection. Outcome should result in fully arranged manuscripts collections, with documents tagged for conservation needs and identified for scanning purposes, and SGML archival guides for every collection assigned; (5) produce high-quality images and texts, with coherently and logically named and/or numbered files, placed in delivery directories. Post-processing editing and quality control of all digitization will be performed through a prescribed verification process. Outcome will result in online network access to digital manuscripts collections, their associated finding aids, and bibliographic records, in accordance with established national standards of quality and practice; (6) expand of (3) through (5) above and apply digital system to a selected category of specialized formats and/or particularly endangered manuscript materials. Outcome will result in a report on processing procedures, conservation handling, and access issues posted by the digitization of specialized categories of materials in the History of Medicine collections; (7) assist manuscripts curator with donor relations include conducting interviews and life histories of prominent scientists, as a means to supplementing the textual record, as well as enhancing access to scientifically complex information represented in individual manuscripts collections. The project involves prominent scientists in the field of biomedicine, as well as documents the history of major scientific discoveries at National Institutes of Health (NIH). This project has an oral history component involving interview sessions and ongoing collaborations with donors throughout the length of the purchase order. History Associates, Inc. (HAI) has provided expert archival services to the NLM during the first year and a half of the digital manuscripts program. HAI possesses intimate knowledge of and familiarity with NLM's systems and processes which allows them to begin productive work immediately. Senior project staff must have a Master of Library Science (MLS) degree and five years experience in an archival setting, as well as experience in oral history interviewing. This is not a request for quotations, however, all responsible sources may submit a proposal which will be considered by the NLM. Firms interested in responding to this notice must be able to provide professional service as specified and listed above. Responses should sufficiently demonstrate the firm's ability to meet the government's requirements. Responses are required within fifteen (15) calendar days from the publication date of this notice. NLM synopsis No. NLM 98-092/UHP. Inquires regarding this procurement may be made to Uyen H. Phuong, Lead Purchasing Agent, NLM on (301) 496-6127. This notice of intent is not a Request for Quotations (RFQ) nor is an RFQ available. Posted 08/28/98 (W-SN243259). (0240)

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