Department of the Treasury (DY), Bureau of Engraving and Printing Office of Procurement, 14th & C Sts., SW, Room 708-A, Washington, DC 20228

S -- UNIFORM RENTAL AND LAUNDRY SERVICES SOL BEP-98-32(TN) DUE 091498 POC Contract Specialist, Sharon Phillips (202-874-3255) (i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format contained FAR subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. In addition, this acquisition utilizes the procedures contained in FAR Subpart 13.5 and Part 15. (ii) The solicitation number is BEP-98-32(TN) and is issued as a request for proposal (RFP). (iii) This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular 97-05. (iv) This procurement is Set-Aside for Small Businesses. The Standard Industrial Classification (SIC) code is 7218, with a small business size standard of $10.5 million. (v) The BEP intends to award a Fixed-Price, Requirements contract for a base period of 9 months and 4 one-year option periods. This procurement is intended to fulfill the requirements of the BEP's Western Currency Facility (WCF) in Fort Worth, Texas. The estimated requirement is as follows: Lot 1 Base Period (Date of Contract Award through Sept 30, 1999), CLIN 001 cotton blend uniforms (pants & shirt) for 537 employees requiring 5 changes per week, CLIN 001A cotton uniforms (pants & shirt) for 5 employees requiring 5 changes per week, CLIN 001B cotton blend coveralls for 6 employees requiring 3 changes per week, CLIN 001C cotton coveralls for 5 employees requiring 3 changes per week, CLIN 001D light weight jacket for 250 employees requiring 1 change per week, and CLIN 001E Uniform Replacement due to loss or damage; Lot II Option Year One (October 1, 1999 through Sept. 30, 2000); Lot III Option Year Two (October 1, 2000 through Sept. 30, 2001); Lot IV Option Year Three (October 1, 2001 through Sept. 30, 2002); and Lot V Option Year Four (October 1, 2002 through Sept. 30, 2003). The CLINs (requirements) for options 1, 2, 3, and 4 are the same as the base period. Offerors shall propose unit price per uniform (pant/shirt, coveralls, etc.) for each employee for weekly service which shall include rental, laundry, pick-up, and delivery. The total amount shall equal price for estimated weekly quantity (changes) of uniforms and/or coveralls. The contractor shall provide regularly scheduled deliveries of garments, freshly processed, repaired, and finished in accordance with generally accepted standards of the textile rental industry and shall replace uniforms worn out through normal wear and tear at no additional charge. (vi) The purpose of this effort is to provide uniforms for Bureau of Engraving and Printing (BEP) production, production support, and maintenance employees at the Fort Worth facility who regularly come into contact with contaminants and/or irritants such as paints, industrial inks, solvents and various types of acids and caustics. The contractor shall furnish all facilities, labor, material and transportation to provide weekly uniform rental and laundry services in accordance with the terms and conditions herein. The uniforms must be laundered in such a way as to remove any residue of hazardous material and irritants and shall be pressed or ironed. A complete uniform shall consist of a long sleeve shirt (short sleeve optional) and trousers, or a coverall, or a jacket. Ten (10) days after contract award, in the first delivery order, the Contractor will be provided with an employee list, with uniform size, working area, uniform color and uniform style. The Contractor shall provide each employee with new uniforms within 4 weeks of receiving the employee list. The cost of providing new uniforms on the initial issue shall be included in the weekly rental rate. In addition, the cost of laundering shall be included in the weekly rental fee. Currently, approximately 575 employees will require uniforms. The Contractor shall provide each employee with a clean uniform every day, with cleaning and alteration as required. The Fort Worth facility is currently working five-day weeks. Therefore, each employee will submit approximately five uniforms each week for cleaning and have one extra for unforeseen circumstances. Approximate quantities by number of employees and uniform style are contained in an Attachment (A) which will be transmitted to offerors upon request. If the number of employees requiring these services increases, the contractor will be provided with the uniform size, working area, uniform color and uniform style for any additional employees in the weekly delivery order. The contractor shall provide uniforms within 10 calendar days of receipt of delivery order. The Contractor shall allow for one service change order per employee due to increase or decrease in size within a given ordering period. Service changes shall be at no additional cost to the BEP. Uniforms no longer needed because an employee has changed work areas or leaves the BEP will be returned to Contractor and the weekly total cost adjusted accordingly. The Contractor shall maintain exact account of uniforms rented and laundered eachweek. Invoices will be paid monthly based on the number of employees receiving the services specified herein. Shirts shall be made from 4.5 ounce, 65% polyester/35% cotton fabric, approximately 5 employees shall require 100% cotton shirts. Shirts shall have lined top stitched collar and collar band, with long or short sleeves and two front pockets. Shirts shall be available in both men's and women's sizes small through double extra large. Women's shirts shall be specifically fit as needed at no additional cost to the BEP. Shirts shall be available in dark blue, light blue, white, dark brown, light blue with white stripe, light gray, and light green colors. Trousers shall be made from 7.5 ounce, 65% polyester/35% cotton fabric, approximately 5 employees shall require 100% cotton trousers. Trousers shall have a plain front with two quarter-top pockets, and two back hip pockets. Trousers shall have regular (not flared) bottoms. Men's trousers shall be available in waist sizes 28 inches through 54 inches with inseam lengths 28 inches through 36 inches. Women's trousers shall be available in sizes 4 through 24 with inseam lengths of 26 inches through 34 inches. Women's trousers shall be altered to fit as needed at no additional cost to the BEP. Trousers shall be available in dark blue, white, dark brown, dark gray, and dark green colors. Coveralls shall be made of 7.5 ounces, 65% polyester/35% cotton fabric; approximately 5 employees shall require 100% cotton coveralls. Coveralls shall be long sleeved, have a sturdy two-way zipper, lined waistband and six sturdy, deep pockets (two front hip, two back hip and two front breast pockets. Coveralls shall be available in chest sizes 34 through 54, in short through extra tall lengths. Coveralls shall be available in dark blue, white, charcoal gray and dark green colors. Lightweight jackets shall be made of 7.5 ounces, 65% polyester/35% cotton fabric. Jackets shall be long sleeved, have sturdy zipper, or snaps. Jackets shall be available in chest sizes of small through XXX large, and colors of dark blue, white, charcoal gray, and dark green. All garments shall initially be new, not previously worn. The fabric shall have permanent press and soil release finishes. Shirts, coveralls, and jackets shall have a patch indicating the employee's name sewn on the top right side and a patch indicating the employees work area shall be sewn on the left. For the jackets, the left patch shall read WCF. The patch shall be in contrasting color. In addition, all garments shall have the employee's name and unique identification number marked on the inside for accountability purposes. All garments shall be free from any defects such as holes, tears, misweaves, spots, uneven dyeing, loose or missed stitches, or anything that would affect appearance, usefulness, or serviceability. The Contractor shall be responsible for replacing buttons and zippers and patching small rips or tears to the uniform, as requested, at no additional charge to the BEP. The BEP shall notify the contractor of the need for repairs. Unserviceable, torn beyond repair, or uniforms unsafe to be worn around machinery shall be replaced by the contractor. The COTR shall be responsible for determining what is damaged beyond repair. Replacement uniforms supplied by the contractor shall be new (Grade A), not previously worn. The contractor shall provide the COTR with a monthly report identifying the number of uniforms replaced, the reason why it was replaced, any problems encountered and recommendations for changes. The Contractor shall provide the COTR with a detailed monthly report of all charges to the BEP for lost or ruined uniforms, coveralls, or jackets. The reports shall include, but not be limited to the account number, employees' name, employees' identification number, garment number, quantity, state if lost or ruined, replacement charge. The contractor shall ensure that the manufacturer utilizes recovered material to the maximum extent practicable. Garments shall be labeled in accordance with the rules and regulations under the Textile Fiber Products Identification Act, and shall be labeled in accordance with trade regulation rules concerning care labeling of textile wearing apparel. The contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. One copy of the contractor's basic quality control program shall be provided to the Contracting Officer and COTR within 14 days of contract award. An updated copy shall be provided to the Contracting Officer as changes occur. This program shall include, but not be limited to, the following: (a) An inspection system covering all the services stated in the specifications. It shall specify areas to be inspected on either a scheduled or unscheduled basis and the individuals who will perform the inspection, (b) A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. (c) A method of identifying duplicated transactions on the weekly invoice. (d) A method of identifying uniforms, lab coats, or jackets that are missing, lost or ruined. All uniforms shall be marked for each employee by name, identification number, work area, garment number, contract number, and delivery order number. Each employee shall have a unique identification number for billing and modification purposes. Each garment shall also be bar-coded with the aforementioned information for accountability. All reports and invoices must, at a minimum, contain the following information: (a) contract number, (b) delivery order number, (c) package number (if applicable), (d) description of contents (including quantity of uniforms), (e) Contractor's name and address, and (f) point of destination. Upon delivery and pick-up of uniforms, the Contractor shall count, using a barcoder, the groups of uniforms delivered or picked-up to ensure proper accountability. The Contractor shall further provide the COTR with an accountability report. (viii) Clauses/provisions: Clause 52.212-1 Instructors to Offerors-Commercial, is hereby incorporated by reference. The following are addenda to FAR Clause 52.212-1: Paragraph (c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers. Offerors are advised that award may be made without discussions. Award will be made to the responsible offeror whose proposal is responsive to the terms of the RFP and is most advantageous to the government. (ix) FAR provision 52.212-2 Evaluation-Commercial Items applies to this solicitation and the following evaluation criteria (arranged in descending order of importance) shall be used to evaluate offers: Past Performance; Available Resource; and Experience. Each offeror shall submit names, addresses, phone numbers, and points of contact (references) of three (3) contracts not more than 3 years old. The BEP reserves the right to contact all parties listed and any additional parties it deems necessary. The BEP reserves the right to use all information available to it. (x) FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items is incorporated by reference (offerors must complete and return this provision with their proposal). Please contact Sharon Phillips for copy of Representations and Certifications (to be completed). (xi) FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items, hereby applies to this solicitation. (xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition with the following addenda: Paragraph (b) the following FAR clauses are hereby incorporated by reference: 52.203-6, 52.219-14, 52.222-26, 52.222-35, 52.222-36, and 52.222-37. Paragraph (c) the following clauses are incorporated by reference: 52.222-41 and 52.222-43. Wage Determination number 94-2513, revision 11, dated 06/01/98 is applicable to this solicitation. Please contact Sharon Phillips for a copy of the wage determination. The following FAR clauses apply to this solicitation and are included as addenda: 52.217-9 Option to Extend the Term of the Contract -- (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided . (b) If the Government exercises this option, the extended contract . (c) The total duration of this contract,, shall not exceed 60 months; and 52.232-18 Availability of Funds. Clauses and certifications can be obtained in full text at the following web site: //www.bep.treas.gov/procurement/index.cfm. (xvi) Proposal must be received no later than Monday, September 14, 1998, 4:00 p.m. EST and must be mailed to Department of the Treasury, Bureau of Engraving & Printing, Office of Procurement, Room 705A, 14th & C Streets, SW, Washington, DC 20228-0001, Attention: Sharon Phillips. (xvii) For information regarding this solicitation contact Sharon Phillips in writing at the above address, by fax at 202-874-2200 or e-mail at sharon.phillips@bep.treas.gov no later than September 07, 1998. Posted 08/28/98 (W-SN243264). (0240)

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