NASA/Langley Research Center, Mail Stop 144, Industry Assistance Office, Hampton, VA 23681-0001

99 -- FUNCTIONAL TRAINING-LODGING FEES SOL 1-011-ADC.3331 DUE 091798 POC Marie W. Hamann, Purchasing Agent, Phone (757) 864-2258, Fax (757) 864-7709, Email m.w.hamann@larc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.nasa.gov/EPS/LaRC/date.html#1-011-ADC.3331. E-MAIL: Marie W. Hamann, m.w.hamann@larc.nasa.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being conducted under the Simplified Acquisition Procedures (SAP). STATEMENT OF WORK: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services [audio/visual (A/V equipment, copying facility, etc.] for the Leadership and Management Development Model Analysis Training Session, which will be held from September 23 to October 2, 1998. On September 27, the training/meeting facility should be available 3-9 PM. On September 28 through October 1, the training/meeting facilities should be available from 8 AM to 9 PM. OnOctober 2, the training/meeting facilities should be available from 8 AM to 3 PM. The course will be in session for 6 consecutive days at this location and on-site at NASA on September 23-26, 1998. The vendor shall provide facilities and service for approximately 40 participants (5 participants will arrive on September 23 between the hours of 2-5 PM; and additional 35 course participants will be arriving on September 27 between the hours of 2-5 PM). All participants will need sleeping rooms through October 1 and eating facilities through October 2. The facilities and services must include private sleeping rooms (at a minimum: a double bed, private bathroom, television, radio and telephone). Meals will be a full dinner on September 23 (5 participants); a full breakfast, lunch and dinner (for 5 participants from September 24 to noon on September 27), and a dinner meal for 40 participants on September 27. On September 28 through October 1, a full breakfast, lunch and dinner and a breakfast and lunch on October 2, 1998 for 40 participants is required. All meals can be buffet, off the menu, chef s choice, etc. One of the dinner meals during the period of September 27 to October 1 should be at an "off site" eatery. For a full training day session, conference rooms are needed to accommodate forty (40) participants and desired class set-up, which will be lecture style, "U" shaped table to seat forty (40) participants, so they can use the Electronic Meeting System (EMS). Also required are: three (3) break-out room for twenty (15) participants, audio/visual equipment, two (2) overhead projector, two (2) 6-foot screens, 6 easels/flip chart, support services and refreshment/snacks for the morning and afternoon breaks. (Morning breaks should start at 9:00 AM and end at 11:30 AM and afternoon breaks should start at 1:30 PM and end at 4:30 PM). The vendor shall provide at least standard quality, single occupancy rooms for all 40 attendees. Morning and afternoon breaks, and snacks/soft drinks for the social area in like qualityto that originally quoted. The vendor shall provide conference rooms, in specified set-up style, suitable to accommodate the number of attendees (40) for the course. The vendor should have available A/V equipment to support the course. The government will provide the vendor with a list of attendees and course (A/V, classroom set-up, special dietary requirements, etc.) needs by September 20, 1998. Quotation: The vendor shall provide separate quotation within a total fixed price on a per-person rate, for both residency and day student (commuter -- will participate in training sessions and in the breakfast, lunch and AM/PM snacks). This should take into consideration the in- and off-season per diem rate fluctuation including all goods and services described herein. The vendor s quotation should include a description of the facility s location, physical layout, property amenities (please complete attached list) overall setting, menus for attendees, proposed morning evening break refreshments, conference facility description, and (A/V capabilities, etc.). The vendor shall state the validity of the quote, rates, advanced notice of reservation, cancellation policies, and any other pertinent information. Proposal should be returned to larch by August 26, 1998. The provisions and clauses in the RFQ are those in effect through FAC 97-46. The SIC code and the small business size standard for this procurement are 7011 and $5.0M, respectively. The quoter shall state in their quotation their size status for this procurement. All qualified responsible business sources may submit a quotation which shall be considered by the agency. The DPAS rating for this procurement is DO-C9. Quotations for the items(s) described above may be mailed or faxed to the identified point of contact [or bid distribution office, by the date/time specified and include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Quoters are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://procure.arc.nasa.gov/Acq/Standard_Forms/Index.html to submit a quotation. Quoters shall provide the information required by FAR 52.212-1. . Please note that payments are to be made by electronic funds transfer, accordingly, you must provide the mandatory information for electronic funds transfer with your representations and certifications. Failure to provide this information may delay or prevent the receipt of payments through the Automated Clearinghouse Payment System. If the end product(s) quoted is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the quoter shall so state and shall list the country of origin. The Representations and Certifications required by FAR 52.2l2-3 may be obtained via the internet at URL: http://ec.msfc.nasa.gov/msfc/pub/reps_certs/sats/ FAR 52.212-4 is applicable. Addenda to FAR 52.212-4 are as follows: FAR 52.212-5 is applicable and the following identified clauses are incorporated by reference. 52.225-21; 52.222-26; 52.222-36; 52.239-1; Questions regarding this acquisition must be submitted in writing no later than September 14, 1998. Quotations are due by 4:00 PM, September 17, 1998 to the address specified above and to the attention of the Bid Depository. Selection and award will be made on an aggregate basis to the lowest priced, technically acceptable quoter. Technical acceptability will be determined by information submitted by the quoter providing a description in sufficient detail to show that the product quoted meets the Government's requirement. Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. See above for where to obtain copies of the form via the Internet. An ombudsman has been appointed -- See Internet Note "B". It is the quoter's responsibility to monitor this site for the release of amendments (if any). Potential quoters will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Any referenced notes can be viewed at the following URL: http://cbdnet.access.gpo.gov/num-note.html and http://genesis.gsfc.nasa.gov/nasanote.html. Posted 09/04/98 (D-SN246462). (0247)

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