National Archives and Records Administration, Acquisitions Services Division (NAA), 8601 Adelphi Road, Room 3360, College Park, MD 20740-6001

R -- PROVIDE SUPPORT SERVICES SOL NAMA-98-N9-P-0030 DUE 092198 POC Joan Stewart, 301-713-6755,ext 228, Fax:301-713-6910 This serves as a Sources Sought Notice to locate qualified sources to provide support services for assessing and assisting Federal agency records managaement programs. The following information is provided to do a MARKET SURVEY of industry to see if there are any potential contractors who have the skills and knowledge required to complete this effort. This announcement is NOT a formal solicitation and is NOT a request for proposal. Availability of any formal solicitation will be announced separately. This synopsis is for information and planning purposes ONLY and is not to be construed as a commitment by the Govearnment. 1. Background and Scope. This work is provided in support of the National Archives and Records Administration (NARA) Life Cycle Management Division (NWML). NWML has responsibility for assessing and assisting Federal agency records management programs through a process of evaluation, training, and review of agency submissions. The contractor will provide support services to assist NWML in developing and maintaining existing information management systems; maintaining the NARA records management web site; collecting information and performing research; preparing graphical presentations and published reports; and assisting with training programs. Contractor staff will require specific expertise in administrative/clerical support services, MS Access programming and database maintenance, data entry, research and information collection, HTML mark-up, training, technical writing and editing; and preferably Federal records management. 2. Sub-tasks. The contractor will provide the following support services: a. Developing and maintaining existing information management systems. These systems are now either operating under or will soon be converted to MS Access; they include Baseline Assessment, Status, and Information System (BASIS); Control and Tracking System (CATS); NWML Mail (NIMAIL); WNRC Information Tracking System (WITS); and other tracking and management systems. Work will include recommending enhancements to systems; MS Access programming and design; migrating and converting data (dBase IV to MS Access); developing systems documentation, procedures, and user guidesl and assisting in reviewing and meeting system security and audit needs. Contractor will also assist in developing a World Wide Web interface for the BASIS sy;stem to enable data sharing and input. Estimated annual hours:300-600. b. Research and information collection. These acativites will relate to dey NWML initiatives. Work will include supporting core NWML responsibilities to review Requests for Records Disposition Authorities (SF 115) and conduct other projects and studies relating to records management. Contractor staff will be expected to distribute questionnaires and other information packages to Federal agencies; review agency submissions for completeness and accuracy; follow up wiath agencies as necessary to obtain or clarify information; gather information from NARA ;units and review internal NARA information sources and data bases; and prepare summary information for NWML staff review of agency submissions. Other work will include monitoring temporary commissions, committees, councils, task forces, and boards and assisting NWML staff in arranging for proper records disposition. Estimated annual hours:1,8800-4,000. c. Preparing graphical presentations, published reports, and documents for the WorldWide Web. Contractor will assist in developing presentations using MS PowerPoint and other related tools, and will also assist with desk top publishing activities. Work will also consist of Hypertext Mark-up Language (HTML) coding according to requirements for posting to the NARA web site. Activities will also include coordinating with NARA staff in the development and review of documents and other information products for posting to the web site. Estimate annual hours:500-1,500. d. Assisting with training activities. This activity will cover preparation and distribution of course material, development of flyers and other marketing products, and setting up conferences and meetings. Work may also include provision of instructors for specific classes, briefings, and other training vehicles, including training for NARA staff. Estimated annual hours:400-800. NO PHONE CALLS PLEASE. You can fax your request in to 301-713-6910, Attn: Joan Stewart and your firms name will be placed on Offerors Mailing List until at such time Formal Solicitation is issued. Posted 09/04/98 (W-SN246399). (0247)

Loren Data Corp. http://www.ld.com (SYN# 0111 19980909\R-0025.SOL)