Department of Defense, OSD/WHS, Real Estate and Facilities Directorate, Support Service Division, Procurement Branch, Room 3C345 Pentagon, Washington, DC 20301-1155

R -- DISTRIBUTION PROCESSING SERVICES SOL MDA94699Q1227 DUE 092598 POC Contract Specialist Alvina Woodson 703-695-5184; Contracting Officer Donna Truesdel 703-695-5185 (i) This is a combined/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement proposes for Newsletter & News Releases Distribution Processing service to support the Federal Voting Assistance Program. The Government intends to solicit and negotiate with MCI Fax Broadcast Service under authority of FAR 6.302, quotes are not being requested and a written solicitation will not be issued. (ii) NA; (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Vol. 60, No. 180, dated 09/18/97. (iv) This solicitation has the intention to negotiate with a Large Business. The applicable Standard Industrial Code (SIC) is 8999, the corresponding size standard is $5.0 Million. This procurement is not covered by the Small Business Competitiveness Demonstrative Program. (v) NA; (vi) DESCRIPTION OF REQUIREMENT: "Statement of Work -- 'Voting Information News (VIN) Newsletter Distribution Processing Services'" In support of the distribution requirement for the monthly Voting Information News (VIN) Newsletter, the Federal Voting Assistance Program (FVAP) requires the services of a mail and distribution contractor capable of running off mailing labels from a diskette (.DBF file) for the list of approximately 4,000 addresses, and preparing the newsletters for mailing to each addressee with the predetermined number of copies to each. TASK A -- All newsletters are folded by Defense Automated Printing Services (DAPS). For domestic addresses, the newsletter accommodates a self-mailer format so that a forwarding address label can be placed on the back page. The contractor staples and affixes the appropriate label on the self-mailer section of the back page. For international addresses with one single copy, the contractor will place the newsletter in a standard postage-paid business envelope which is pre-stamped "AIR MAIL". For bulk mailings (more than one copy), the contractor will place the newsletter in a 9" x 12" envelope which will then be sealed and the appropriate forwarding address label affixed. All postage-paid envelopes will be provided by the FVAP and will contain FVAP's return address and franking indicia. When necessary, address labels will be provided by the FVAP and printed and affixed by the contractor. The fowarding address information printed on the labels by the contractor will be supplied by FVAP to the contractor on a computer diskette. The information on the diskette is proprietary and may not be copied without FVAP's written consent. The contractor must have the capability to run the labels off of the FoxPro software program. TASK B -- The contractor is responsible for the pick-up of the printed newletter from the DAPS printing plant on 1401 S. Fern Street, Arlington, Virginia, by 2:00 pm if notified by FVAP of their availability for pick-up by 10:00 am on the same business day. If notified of their availability for pick-up by 10:00 am, the contractor is responsible for pick-up by 10:00 am on the following business day. The contractor will then process the newsletter as specified in Task-A above and place the newsletter in distribution at a U.S. Postal Service faciity (Post Office) within 24 hours from the time the newsletters are obtained from DAPS by the contractor (Monday thru Friday). The contractor will then deliver any remaining excess copies of the newsletter directly to the FVAP. Within 24 hours of delivery to the Post Office, proof of delivery to the Post Office is to be provided by the contractor, the the FVAP, by written certification on official contractor letterhead, to include the total number of newsletters processed, the total number of address labels processed, and the time and date of delivery to the U.S. Post Office (faxing of this information is permissible). The contractor must also return the diskette each time the newsletter is dropped off at the FVAP office. "FVAP News Releases Distribution Processing Services" -- In support of the distribution requirements for the FVAP's periodic news releases (approximately 8 to 10 per month), the FVAP requires the services of a mail and distribution contractor capable of running off mailing labels from a diskette (.DBF file) for the list of approximately 1,000 addressees, and preparing the news releases for mailing to each addressee. TASK A -- The FVAP will provide all standard postage-paid business envelopes. The contractor will place all news releases for all domestic and international addresses in a standard postage-paid business envelope. The contractor will then seal and properly affix an address label (provided by the contractor) on the envelope. The FVAP will maintain the database and provide the contractor with a diskette each time the contractor is contacted. This diskette will be used by the contractor to print the labels. The contractor must have the capability to print labels using FoxPro software. The contractor must pick-up and deliverthe news releases and diskette and handle the distribution preparation, labeling and insertions for each news release. The contractor will pick-up and deliver the following the same procedures as those specified for the Voting News (VIN) newsletter. TASK B -- The contractor is responsible for the pick-up of the printed newsletter from the FVAP, within 4 hours of notification of their availability (Monday thru Friday) and commencing distribution processing. The news releases must be delivered to a U.S. Postal Service facility (Post Office) within 24 hours. (vii) Period of Performance 10/01/98 thru 09/30/98. (viii) The following provision is applicable to this acquisition -- FAR 52.212-1, Instructions to Offerors -- Commercial Items/Services. (ix) The following provision is not applicable -- FAR 52.212-2, Evaluation -- Commercial Items/Services. (x) The following provision is applicable -- FAR 52.212.3, Offeror Representation and Certifications -- Commercial Items/Services. (xi) The following clause is applicable to this acquistion -- FAR 52.212-4, Contract Terms and Conditions -- Commercial Items/Services. (xii) The following clauses are applicable to this acquisition -- 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items/Services; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.225-19; 52.222-41; 52.222-42; and 52.222-44. (xiii) NA; (xiv) NA; (xv) SEE NUMBERED NOTE 22. (xvi) This notice is posted unitl 09/25/98 5:00 pm, NO TELEPHONE INQUIRIES WILL BE ANSWERED, INQUIRIES MAY BE SENT VIA FACSIMILE 703-693-6807. (xvii) POCs are listed above. Posted 09/14/98 (W-SN249320). (0257)

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