Commandant of The Marine Corps (ARDB), Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775

X -- RENTAL OF HOTEL ROOMS & CONFERENCE ROOMS SOL M00027-98-Q-0106 DUE 092298 POC Maj Michael Wooten (703)614-1747 E-MAIL: click here to contact the contracting officer via, askinner@notes.hqi.usmc.mil. Headquarters, Marine Corps is requesting quotes to fulfill a requirement for up to 50 rooms suitable for senior executives and in one hotel location from September 26, 1998 to October 3, 1998. Additionally, the successful offeror must provide a single suite or other such private accommodations that include a sleeping area adjoined to a meeting area. The meeting area must be private; it must provide suitable desk, secretary, or table furnishings to write, read, and easily manage papers; it must facilitate impromptu meetings; and it must be situated so that the occupant of the sleeping area can maintain privacy while any meetings may take place in the adjoining room. The hotel must be located within a five mile radius of the Navy Annex and be conveniently located, avoiding interstate and highway routes with a short transportation time from the lodging area to the symposium site. The hotel must provide adequate security with external facility controls. During the evening! and morning hours, the available entrance s should be monitored or in view of the hotel staff. The hotel must provide easy access to large 50 passenger diesel buses. The hotel must provide on-site food services. The hotel must provide a 50 person conference room available from September 27, 1998 to October 3, 1998. The hotel should provide readily available front desk service. The specific requirements are outlined in detail as follows: SUPPLIES OR SERVICES ITEM DESCRIPTION QTY UNIT OF ISSUE 0001 EXECUTIVE/WORKING SUITES 255 RM 05 Suites per night. Check in: 26 Sep 98 Check out: 02 Oct 98 (06 Nights) 05 Suites x 06 Nights = 30 ROOMS EXECUTIVE/WORKING SUITES 45 Suites per night. Check in: 27 Sep 98 Check out: 02 Oct 98 (05 Nights) 45 Suites x 05 Nights = 225 ROOMS 0002 BREAKFAST 510 ! EA 90 Meals p er day. Begin: 27 Sep 98 End: 02 Oct 98 (05 DAYS) 90 MEALS x 05 DAYS = 450 MEALS BREAKFAST 10 Meals per day. Begin: 26 Sep 98 End: 02 Oct 98 (06 DAYS) 10 MEALS x 06 DAYS = 60 MEALS 0003 LARGE "Full Service" 005 DY CONFERENCE ROOM 01 room Begin: 27 Sep 98 End: 02 Oct 98 (05 Days) 0004 PARKING SPACES 009 EA 09 Spaces for 09 mini-vans Begin: 27 Sep 98 End: 02 Oct 98 DESCRIPTION/SPECIFICATIONS C.1 LODGING C.1.1 Provide single occupancy executive/working suites as described in Contract Line Item Number (CLIN) 0001. Rooms will include a high standard of hygiene, private bath with full toilet and shower facilities, hot and cold water, clean linen (provided on a daily basis), cleaning services, electricity, television s! et, alarm clock or wake up call se rvice, and appropriate furniture (e.g. One King, Queen, Full, or Double bed; night stands, lamps, drapes/curtains on windows, dressers). All rooms must have a traditional phone line accessible to plug into an internal modem on a laptop. It is not a requirement that two (2) phone lines be in each room. Executive/Working Suites cited in CLIN (0001) will be used as a conference/working area for small groups of 4 to 6 personnel at various times. This room needs to contain an actual suite with sleeping facilities.Suites must have a conference table with seating for a minimum of 4 personnel. Sufficient lighting must be available to provide an office/working atmosphere, (i.e. track florescent lighting in ceiling). Suite must be large enough to set-up a minimum of 2 small screens if necessary for briefing reviews. Suite must have an area set-up capable of supporting sufficient ice water and glasses, provided upon request, for 6 personnel. C.1.2 The price quoted for lodging shall ! be for lodging only unless otherwi se stated in this contract. No additional costs shall be included in the price of CLIN 0001. Any additional charges (e.g., telephone calls, premium cable station charges, room service, laundry service, mini bar, damages to room, or any other hotel service charge) shall be billed to the guest residing in the room in which the charge is made. Collection of any additional charges incurred by individuals will be the responsibility of the contractor. It is suggested that a credit card be provided upon check-in to cover any incidental costs. C.1.3 Guests wishing to stay in their rooms past the designated period must check out during the regular check-out time of the date specified as the completion date in each CLIN. This action will clear their account with the Government. Guests who wish to stay at the hotel, at the hotel's discretion, will do so on the guests own financial responsibility, not the Government's. C.1.4 ROOM CANCELLATIONS -- The contractor shall provide a "cancellat! ion notification timeframe" requir ed for room cancellations, to include any cancellation fees assessed if this timeframe is not met. NOTE: (1) CANCELLATION FEES WILL BE PROVIDED AS A FLAT RATE PER ROOM OR AS A PERCENTAGE. C.2 MEALS C.2.1 Given the complexity of individual schedules, it is difficult to gage the exact number of guests requiring contracted meals. Therefore, 100 meals as cited at C.2.2 & C.2.3, is an estimated quantity and will vary according to the actual number of guests arriving. With this in mind an initial quantity of 50 breakfast meals on 27 Sep 98 will be guaranteed. An exact quantity of meals required will be ascertained on 27 Sep 97 (after all guests have checked in) and provided to the contractor no later than 0900, 28 Sep 98. NOTE: Proposal should be based on a quantity of 50. C.2.2 Provide breakfast meals as described in CLIN 0002 for 50 guests, to include choice of beverages (e.g., soft drinks, iced tea, juice, coffee, tea, etc.). The contractor will provide, at the time of pr! oposal submission, a detailed menu of every meal to be provided broken down by date and meal. The menu -- -- 0__=xYY2HK0wjRwOtor4WdI7PfJkvHABtVN82hm6Xm6venLmTwLsjCMt93MT Content-type: text/plain; charset=iso-8859-1 Content-Disposition: inline Content-transfer-encoding: quoted-printable ?s provided by the contractor will contain, but are not limited to, the following informat= ion: INFORMATION REQUIRED EXAMPLE Date of meal: 27 Sep 98 Type of meal: Breakfast Method of serving: Buffet Meal: Choice of eggs (e.g. scrambled, fried, etc.), hash browns, sausage, bacon, bagels, white or wheat bread, choice of 3 cereals, and grits. Beverages: Choice of orange juice, milk, apple juice, coffee and t= ea Location: Tiki Restaurant The contractor shall devise a system to ensure that only authorized personnel receive contracted meals. C.2.3 Meals for 50 people will be served according to the following schedule: Breakfast -- 6:00 A.M. through 8:00 A.M. C.2.4 Payment for ! any alcoholic drinks served during contracted events,= such as meals or the reception (CLIN?s 0003, 0004, 0005, & 0006) will b= e the sole responsibility of the person placing the order. Under no circumstances will the government be responsible for payment of any suc= h bills. C.3 CONFERENCE ROOMS C.3.1 The term "Full Service" as used in this contract means providing break stations, to include ample pitchers of ice water with glasses/cup= s, during the periods of 7:30 A.M. through 11:00 A.M. and 1:00 P.M. throug= h 4:00 P.M.. Unlimited coffee for 100 personnel will be provided by the contractor no later than 9:00 A.M. for a morning break, and no later th= an 2:00 P.M. for an afternoon break. Sufficient coffee cups shall be made available to serve the number of personnel within the conference room. = All dirty glasses and cups along with empty trays/trash will be picked up a= fter each break. All empty water pitchers and coffee urns will be replenishe= d as required. C.3.2 Large Conference Room -- Provi! de one (1) Large "Full Service" Co nfe r ence room (CLIN 0003), from 27 September 1998 through 02 October 1998. Room must be capable of supporting 100 attendees in a classroom s= tyle environment, with all tables and chairs provided and set-up by the contractor. All tables must have table cloths and, at a minimum, 1 pitc= her of water will be provided for every four chairs set-up, to include glas= ses. C.4 Parking C.4.1 Nine (09) parking spaces CLIN (0013) will be provided, by the contractor, for government contracted vehicles. The parking spaces shal= l be reserved specifically for government vehicles and will be required for = the period of 26 Sep 98 through 02 October 98. The parking area must have r= eady and safe access to the hotel (e.g. Distance from parking to hotel must = be no more than 50 yards, crossing major interstates or freeways to access= the hotel from parking area is unacceptable.) Posted 09/14/98 (W-SN249152). (0257)

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