U.S. Department of Justice, Immigration & Naturalization Service, 7701 N. Stemmons Freeway (ACDCAP), Dallas, Texas 75247

70 -- COTS SOFTWARE FOR CREATING AND TRACKING BARCODE LABELS, INCLUDING SYSTEM FOR CREATING COMPUTER PERSONNEL RECORDS SOL ACD-98-P-0041 DUE 092198 POC Sally Arnold, Contracting Officer, (214) 905-5392 or e:mail to sally.arnold@justice.usdoj.gov No collect calls will be accepted. The Service is looking for equipment and software that will allow staff to scan, maintain electronically, and track a variety of Human Resource (HR) documents. These include Payroll documents (i.e., W-4s, TSP forms, health and life insurance election forms, etc.) and adverse action and disciplinary case files. The purpose for imaging of this data is to reduce the need for physical storage space, to make it easier to update, edit, and move files between staff in the present office, and to electronically transfer files to other offices. Accordingly, a LAN based system is needed that will allow multiple users (minimum of 2 and maximum of 5) access to scan forms and other documents. Software must have the capability to create individual employee files identified by name or social security number or both to track and add documents. System must also have the capability to report on documents scanned, files being maintained, when files were last updated/changed, and when/where files were transferred or were inactivated. In addition to imaging, the system must be able to report the current location of all Official Personnel Folders (OPFs) and other critical files at all times. Accordingly, a bar coding system would be required. A LAN based system is needed that will provide multiple access (minimum of 1 and maximum of 10) for staff to check-out and check-in files. The system would need to be able to assign coding based on basic information (i.e., name, social security number, DOB, etc.) and print labels that can be easily affixed to the file. Hand held or mobile scanners must be available to staff -- a minimum of 6 will be required. The capability to generate reports providing up-to date information on all files in the system, who has the file and when it was checked out is critical. Sources capable of providing such items should send product literature to the Immigration and Naturalization Service (ACDCAP/File Mgt/ACDHRS), 7701 N. Stemmons Fwy, Dallas, TX 75247. GSA contract and pricing information is also requested. Posted 09/15/98 (W-SN250109). (0258)

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