89th Contracting Squadron, 1419 Menoher Drive, Andrews AFB, MD 20762-6500

U -- AEROBIC INSTRUCTOR SERVICES ON ANDREWS AIR FORCE BASE SOL FA4416-99Q0057 DUE 092398 POC ERROR -- Rhee Burke 301-981-2365, Burke.Rhee@andrews.af.mil This is a combined Synopsis/Request for Proposal for commercial items prepared in accordance with the format specified in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This acquisition is a 100% small business set aside. Delivery shall be FOB destination. Quotes on this RFQ must be received by 23 Sep 98 at 2:30 p.m. Delivery & Finance addresses will be provided upon award. Offerors are required to document past performance suitability & provide opportunity for verificaton. Award will be made to the lowest responsible offeror. The following provisions apply to this acquisition: FAR 52.212-1, Instruction to Offerors-Commercial Items; FAR 52.212-3, Offeror Representation & Certification-Commercial Items (Offerors are to include a complete copy with their offer); FAR 52.212-4 Contract Terms & Conditions-Commercial Items, FAR 52.219-6, Notice of Total Small Business Set-Aside; DFARS 252.204-7004, Required Central Contractor Registration; DFAR 252.232-7009, Payment by Electric Funds Transfer. All other applicable clauses will be incorporated into the Purchase Order. All inquires & concerns must be addressed in writing. Facsimile request & proposals will be accepted. Confirmation of receipt is required. No collect call will be accepted. 1.1. SCOPE OF WORK The contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to perform aerobics instruction as defined in this PWS except specified as government furnished property and services at Andrews AFB, Maryland. The contractor shall perform to the standards in this contract. The estimated quantities of work are listed in Workload Estimates, accordance with Air Force Instruction 40-501, the Air Force Fitness program. 1.2. PERSONNEL 1.2.1. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. 1.2.1.1. The aerobics instructors need be able to read, write, speak, understand, and communicate the English language. 1.2.2. EMPLOYEES: The Government reserves the right to restrict employment under the contract of any contractor employee, or perspective contractor employee, who is identified as a potential threat to the health, safety, security, general well being of operational mission of the installation and its population. 1.2.2.1. The contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such a person seeks and receives approval in accordance with DODD 5500-7 (for military) or AFR 40-375 (for civilians). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFM 64-108. 1.2.2.2. The contractor is cautioned that off duty military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. Their absence at any time shall not constitute an excuse for non-performance under this contract. 1.2.3. CERTIFICATION REQUIREMENT(S): All instructors will carry a national certification from a recognized certifying organization from one or more of the following. Any certification not listed may be approved by the Athletic Director or designated representative. AFAA (Aerobics and Fitness Association of America) AAAI/ISMA (American Aerobics Association/International Sports Medicine Association) ASCM (American College of Sports Medicine) ACE (American Council on Exercise) AEA (Aquatic Exercise Association) NAFTA (National Aerobics & Fitness Trainers Association) NDEITA (National Dance-Exercise Instructor's Training) ISAT (International School of Aerobic Training) 1.2.3.1. All instructions will be certified in cardiopulmonary resuscitation (CPR) through the American Red Cross or the American Heart Association. Proof of certification should be carried on one's person at all times and be available upon request by the CM. 1.3. SECURITY REQUIREMENTS 1.3.1. The contractor shall obtain the following pass and identification items: Temporary Vehicle Pass for entry onto Andrews AFB, for herself/himself and all employees, employed on this contract prior to contract start date. 1.4 QUALITY CONTROL. 1.4.1 Contractor is required to maintain & make available upon government request a check list containing status of aerobic programs, instructors, and performance . Contractor shall meet with Government personnel and provide a checklist at start of contract. 1.5. QUALITY ASSURANCE. Those actions taken by the Air Force to assure services meet the requirements in the Performance Work Statement. 1.5.1. According to the Inspection of Services clause FAR 52.246-4, the government will evaluate the contractor's performance under this contract. For those tasks listed on the checklist provided by the contractor as stated in para 1.4.1, the quality assurance (QAE) or evaluators will inspect contractors performance (checklist) on a weekly basis. 1.6. HOURS OF OPERATION: The contractor shall maintain the following customer service hours: Monday -- Friday, 0630-2000, excluding federal holidays. 1.6.1. The class type will be mutually agreed upon, depending on the Fitness Center activity schedule and class size. The type and times may vary and need to be altered depending on class size and ability level. 1.6.2. Schedules. Classes will initially be set at Monday through Saturdays at the following times: Mondays and Wednesdays -- 0900, 1005, 1105, 1205, 1645, 1750, 1855; Tuesday and Thursdays -- 0900, 1105, 1205, 1645, 1750, 1855; Friday -- 0900, 1005, 1105, 1205; Saturday -- 1000. Class type will be mutually agreed upon, depending upon the Fitness Center activity schedule and class size. The type and times may vary and need to be altered dependent upon class size and ability level. 1.6.3 FEDERAL HOLIDAYS: The contractor is not required to provide services on the following holidays: New Year's Day Martin Luther King Day President's Day Columbus Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Christmas Day SECTION C-2 DEFINITIONS 2.1. STANDARD DEFINITIONS. 2.1.1. Quality Assurance. Those actions taken by the government to assure the requirements of the PWS. 2.1.2. Contract Monitor. A government person responsible for surveillance of the contractor's performance. 2.1.3. Quality Control. Those actions taken by the contractor to control performance of the service to ensure they meet the requirements of the PWS. 2.2. TECHNICAL DEFINITIONS PECULIAR TO THIS PWS. 2.2.1. Low Impact aerobics. A low intensity workout, keeping one foot on the ground at all times while using major muscle groups. 2.2.2. Step Aerobics. A workout combining both low and high impact aerobics while utilizing a step platform in the routine. SECTION C-3 GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES 3.1. GENERAL. The government shall provide the services listed below: 3.1.1..Workout area. Workout area will be the West Fitness Center. Depending upon extenuating circumstances, classes may be held in the East Fitness Center. Use of govt facilities shall be for the sole purpose of performance of the requirements in this PWS. 3.1.2..Radio. A radio/CD Player/Tape Player will be available for use by the instructors. 3.1.3..Steps. Steps with support blocks will be provided for the instructor and class participants. 3.1.4..Hand Weights and Resistance Bands. Weights and bands will be available in limited quantities for use by the instructor and participants for resistance training. 3.1.5..Schedules. The type and times may vary and need to be altered dependent upon class size and ability level. There will be 31 classes per week. Class type will be mutually agreed upon, depending on the Fitness Center activity schedule and class size. 3.1.6. AFI 40-501. The contractor will be provided a copy of Air force Instruction 40-501, The Air Force Fitness Program, if required. SECTION C-4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4. GENERAL. Except for those items or services specifically stated to be government furnished in Section C-3, the contractor shall furnish everything required to perform this PWS. 4.1. UNIFORMS. Instructors should have uniform items furnished by the contractor. If uniforms are provided by the contractor, all uniforms items must be tasteful. No ripped jeans, shirts or shorts; no see-through or excessive layering; no corporate advertising, or offensive wording or images. Polo shirts or sweats, if furnished by the contractor, should be embossed with the contractor's name or organization and the instructor's first name. SECTION C-5 SPECIFIC TASKS 5. GENERAL. The contractor shall provide instructions for the Sports and Fitness Center aerobics program. The contractor and his/her instructors will teach within the safety guidelines established by an official aerobics certifying association. 5.1..The contractor's Project Manager and the CM will maintain weekly contact in order to coordinate the assigning of instructors to each class. 5.1.2..At start up of this contract, the Contractor shall provide to the Contract Monitor a roster of instructors registered with his/her organization. The list will include: first name, last name, middle initial, and a copy of their current aerobic and CPR certifications. List shall be updated when any changes in personnel occur. 5.1.3. The Contractor shall provide the contract monitor a list of classes completed with each invoice submitted. 5.1.4. Classes will be taught at the Sports and Fitness Center on either gymnasium floor, depending upon floor availability. 5.1.5. Report to the assigned class not later than 15 minutes before the scheduled class time for set-up and to answer questions. 5.1.6. Inspect gymnasium area to ensure safe conditions. 5.1.7. The instructors will need to tailor their class to the ability level of the participants. 5.1.8. A variety in the class types will be offered in the aerobics schedule. This is subject to change depending on facility availability, participant ability and class size. 5.1.9. Two heart-rate checks must be taken during the class. One midway through the routine and one right before the cool-down. 5.1.10. A warm-up and cool-down session must be incorporated into each routine. 5.1.11. Set-up and cleaning of the gymnasium area is the responsibility of the instructor and each participant. 5.1.12. In the event of base closure due to inclement weather, classes will be canceled. Contractor shall not receive payment for these classes. The Fitness Center will contact the contract manager no later than one hour prior to the start of a class Posted 09/17/98 (W-SN251141). (0260)

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