Contracting Office, P.O. Box 1609, Oceanside, Ca 92051-1609

D -- COMPUTER HARDWARE AND SOFTWARE YEARLY MAINTENANCE CONTRACT SOL M00681-98-Q-3201 DUE 092598 POC Sgt. William Dunlap (760) 725-3217 Fax (760) 725-8445 or 4346 E-MAIL: Contracting Officer, Sgt. William Dunlap, DUNLAPW@PENDLETON.USMC.MIL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for quotes being requested. A written solicitation will not be issued. The solicitation number is M00681-98-Q-3201 and is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-04. This is an unrestricted procurement. The Standard Industrial Code(s) 7374 and 7378 the business size is $18.0 Mil. The agency need is for Hardware & Software yearly maintenance contract support, Software Development, and upgrade components. This requirement is for a fixed priced contract. Request of four -- (4) line item as follows. Line item 0001-Yearly Maintenance, To provide Full Service Maintenance Agreement for Fujitsu M3093DE Scanner On-Site, Same Day Service, 4 HRS Response S/N:122, 545, 564, 544, 535, Full Service Maintenance Agreement Fujitsu M3093EX Scanner, On-Site Day Service, 4 HRS Response Time S/N: 4038, Full Service Maintenance Agreement Kofax 9275-6MB Controller Card On-site, Next Day Replacement S/N: FD54251, FK69394, GI10129, GH99464, GI10084, Annual Updates & Upgrades for Kofax Capture Scan Station S/N: GF92322, Full Service Maintenance Agreement for HP Jukebox Same-Day on-Site, 4 HRS Response Time SN:US6AT01231, Annual Updates & Telephone for OTG Disk Extender, Annual Updates & Upgrades for Kofax Capture Lite Scan Station S/N: GG94456, GJ3950, GJ3951, GJ13953, GJ13953, Annual Updates for Kofax Ascent/Lotus Release Script, Consumable Kit for M3093DE Scanner Includes: 1 Pad Assy, 2 Lamp Assy, 1 Cleaning Kit, Consumable Kit for M3093EX Scanner Includes: I Pick Roller, 1 Pad Assy, 1 Cleaning Kit, On-site Software Support Subscription Services Pak. Certified Kofax Ascent Capture & Lotus Notes Analysts and or developers will respond within eight (8) hours of all software oriented service requests. Services Include: training, installation, application consultation, application development, system analysis, and trouble shooting. Services maybe used for up to 12 months. (Lowest cost of services payable in advance) Annual Unlimited Telephone for Kofax Ascent Capture/Lotus Notes for all Site Locations, Multi-Vendor Document Management System Statement of Work for Extended Warranty Service Provisions, Contractor will provide multi-vendor solutions oriented certified and trained technical support staff. Contractor warrants support offering and availability to address critical application support of the Kofax Ascent Capture and Lotus Notes Document Management Application Software (Ver. 2.5 and 4.6), and peripheral items including but not limited to Kofax Controllers, Fujitsu Scanners, HP Mass storage optical library and Microsoft NT Server (4.0). Enrollment in manufacturer (Kofax Ascent Support) providing software updates, bug fixes, and upgrades provided during term of contract for all software configured to the server. Maintenance must be contracted for all options. Unlimited local telephone support to necessary to address items noted above. Contractor to provide best efforts to address service calls under this contract within 8 hours after receipt of calls (M-F 0800- 1700 hours). Service calls maybe sent via FAX or Voice. All service calls will be confirmed with client point of contact. Hardware support includes all parts and labor, training in the use of cleaning and replacement of consumable supplies. Contractor should supply government with the ability to escalate service calls as follows: Level I -- Critical Response, System Down; Level 2 -- Major Component of System is Down ; Level 3 -- System operational, routine maintenance needed. In event of Level 1 or Level 2 call on-site support (San Diego, Ca.) should be available as required within a 4-8 hour response period. On-site support is a requirement with up to 20 hours of estimated services to support the Kofax application software. Government may add hours of support at the rate quoted by the contractor during the term of contract within increments of 10 hours. Contractor to provide quarterly accounting of all on-site support calls with backup documentation of all service incidents during term of the contract. Contractor shall supply system administration access to manufacturer provided and published technical notes via WWW; FTP site, and FAX Server. Government agrees to provide reasonable access to system and qualified system administration personnel during the hours of Monday through Friday 8:00am-5:00pm PST. In the event of personnel turnover, government agrees to provide adequate training of personnel in Kofax/Notes system administration or renegotiate on-site support provisions. Contractor to supply quote for on-site hardware maintenance (8 hr response) of specified quantity of Fujitsu 3093 scanners. Kofax controllers maybe quoted as an option. Provide government with availability and training of consumable items. Service includes all labor and replaceable parts. Required qualifications In order to meet mission critical response times. The government seeks vendors who have the following minimum level of expertise and certification in the following areas. The government seeks a local provider to meet on-site support requirements detailed within this statement work. For purposes of definition the term local defines an office located within 75 miles of the government site. Certified Kofax Ascent Capture and Lotus Notes Value Added Partner Minimum three (3) years experience with Kofax Imaging System Administration Fujitsu Certified Support Partner with Engineer on staff Certified Fujitsu Warranty Service Provider Certified Hewlett Packard Solutions Partner Microsoft Certified Systems Engineer (NT, Win95) Extensive LOCAL parts inventory Expertise in Document Imaging & Information Management Solutions References of at least two (2) other agencies providing similar support services starting 1 Oct98 through 30 Sep 99. Line item 0002 -- Upgrade HP 40FX Jukebox 2.6GB to 5.2GB Drives. Includes conversion kit & services; Includes Upgrade, Installation, and integration services with OTG Disk Extender/Kofax Ascent/Lotus Notes Drivers to Support HP 80EX Dual 5.2GB Drive Optical Jukebox quantity 2 each. Line item 0003 -- Scope -- Add Material Safety Data Sheet electronic record management functionality with existing Fujitsu/Kofax/Lotus Notes document management system. Structured database indexes may include items such as " Product Name", MFG. Name; "Date of Document', "NSN", and "Nomenclature Description", final index names and SQL field validations are to be approved by client. Electronic Library shall utilize existing government furnished equipment and software unless otherwise specified. Contractor shall provide evidence of certification for selling and supporting the following products: Lotus Notes; Kofax Ascent Capture, Kofax Virtual Rescan/image controls; and Fujitsu Document capture systems. Library shall provide batch scan processing, zonal and Full-text OCR, point of capture image processing, with ability to support structured database and content base style document retrieval. Contractor shall ensure compatibility with mass storage optical library system. System support proposal estimate as follows: Document storage requirements 6 linear feet estimated conversion of 12,600 pages; 3 yr. Retention. Initial file storage estimate 3GB (images). Govt. to supply computer hardware, networking and Lotus Notes licensing. Contractor Requirements- Provide lotus notes and Kofax ascent professional services as follows. Onsite system consulting, application development, installation on one lotus/Kofax scan server, and up to two full days of on document capture, indexing, and lotus notes document management. Line item 0004 -- Kofax Virtual Rescan Kit for improved image and OCR quality for Fujitsu 3093DE quantity 1 each. Delivery of all items is required 30 days after award of contract, to be deliveredFOB Destination to, Camp Pendleton, CA 92055. Acceptance shall be made at destination. The provision at FAR 52.212-1 Instructions to 0fferors -- Commercial Items (Apr 1998) applies to this acquisition. Offerors are required to complete and include a copy of the provisions FAR 52.212-3 Offer Representation and Certification -- Commercial Items (Jan 1997) with their proposals. The FAR clause 52.212-4 Contract Terms and Conditions -- Commercial Items applies to this acquisition. FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Apr 1998) applies with the following applicable clauses from paragraph (b). FAR 52.203-6 Restriction on Subcontractor Sales to the to the Government -- A1ternate I. FAR 52.222-26 Equal Opportunity. FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era. FAR 52.222-36 Affirmative Action for Handicapped Workers. FAR 5.222-37 Employment Reports on Special Disabled Veteransand Veterans of the Vietnam Era. FAR 52.225-3 Buy American Act-Supplies. FAR 52.225-21 Buy American Act-North American Free Trade Agreement Implementation Act-Balance of Payments Program. DFARS 52.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive 0rders Applicable to Defense Acquisitions of Commercial Items, applies with the following clauses applicable from paragraph b. DFARS 252.225-7001 Buy American Act and Balance of Payment Program. DFAR 252.225-7036 North American Free Trade Agreement Implementation Act. DFAR 252.204-7004 Required Central Contractor Registration. Any Contract awarded as a result of this solicitation will be an order certified for national defense use under the Defense Priorities and Allocations System. The Government intends to make a single award to the responsible offeror whose offer is the most advantageous to the Government. Evaluation will be compatibility, price, price-related factors, and delivery. Provision 52.212-2, Evaluation-Commercial Items, applies with paragraph (a) completed as follows, The following factors shall be used to evaluate offers. (1) Compatibility (2) Price (3) Past performance. Mail, or fax copy offers must be received no later than 4:00 PM PST, on 25 September 1998 to the Contracting Officer, Sgt. Dunlap, voice (760) 725-3217, Fax (760) 725-8445 or 725-4346. Quotations sent via the US Postal Service should be mailed to the Contracting Division, P. 0. Box 1609, Oceanside CA 92051-1609. Federal Express should be sent to Contracting Division Bldg. 22180, Camp Pendleton, CA 92055 Posted 09/21/98 (W-SN252424). (0264)

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