HSC/PKO, 8005 9th St, Bldg 625, Brooks AFB, TX 78235-5353

J -- ELEVATOR MAINTENANCE/REPAIR ON BROOKS AFB SOL 99Q0117 DUE 100298 POC Lt Annette Smothers, annette.smothers@brooks.af.mil E-MAIL: Click here to contact the contract specialist via, annette.smothers@brooks.af.mil. This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation(RFQ) for Solicitation #99Q0117. These solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-7. Note 1. This award is being set-aside for small businesses under SIC Code 7699. The standard for small businesses is $5.0 million or less in annual receipts. Statement of Need 1.1 SCOPE. The Contractor shall provide all qualified personnel, materials, tools, equipment, transportation, supervision, and other items necessary to perform all operations in connection with the inspection and complete maintenance and repair of elevators as defined in this Statement of Need (SON). 1.2 Location. The work sites are located at various buildings on Brooks AFB, TX. Building numbers are located on the bid schedule below. 1.3 The contractor shall be a certified service representative (minimum of 5 years experience) of the particular system(s) and all work accomplished shall be in accordance with the manufacturer's recommendations for that system and applicable Safety and Health Standards. 1.4 Hours of Operation. All inspections and maintenance/repairs shall be performed during normal duty hours, 7:30 a.m. to 4:15 p.m., Monday through Friday. Brooks AFB Civil Engineering Flight shall be notified three (3) days in advance of any scheduled testing, inspections, and maintenance. Emergency work involving other than normal working hours shall be cleared through the Contracting Officer. 1.5 On-Call Service. The contractor shall provide a designated point of contact and make necessary arrangements to insure a point of contact is available within one (1) hour after verbal notification by Brooks AFB Civil Engineering Flight. 1.5.1 Request for on-call service from other sources shall not be honored by the contractor. The contractor shall refer calls to Kathe Masch, 70 CES/CECS, 536-2317 during normal duty hours and to the 70 Civil Engineering Service Call Unit, 536-1856 after duty hours. 1.6 Inspection and Acceptance. The office having responsibility for inspection and acceptance is the 70 Civil Engineers Squadron, Engineering Flight. The government will evaluate the contractor's performance using this SON and an AF Form 2519, All Purpose Checklist, based on the contractor's scheduling of elevators IAW paras 3.2 -- 3.3.1. All surveillance observations will be recorded by the Government. When an observation indicates unacceptable performance, the inspector will request the contractor's representative to reperform services (IAW FAR clause 52.212-4(a)) and to initial the observation. 1.6.1 Elevators may be added or deleted to this SON as needed. When a building is added or deleted the Contracting Officer or Administrator will verbally notify the contractor followed by a modification. 1.6.2 The Government will furnish the contractor all reasonable amounts of electricity and other utilities necessary to perform the services required in this SON. Mechanical equipment controls for heating, ventilation, and air condition systems shall not be adjusted by the contractor's employees. 2. Service Ticket. After service has been accomplished, the contractor shall provide a service ticket containing, at a minimum: date of service, nature of service performed, name and signature of contractor's personnel performing service, certification of calibration, and signature of the building manager. 3. SPECIFIC TASKS. 3.1 The contractor shall inspect, maintain, and repair elevators in accordance with the requirements set forth in Safety Codes for Elevators and Escalators, Inspector's Manual for Elevators and Escalators, and manufacturer's recommendations. 3.2 Scheduling. The contractor shall coordinate with the government Quality AssuranceEvaluator (QAE) and the building manager when scheduling maintenance and repair operations. 3.3 Initial inspections, maintenance shall be completed within 10 working days from the contract start date. 3.3.1 The Contractor shall perform quarterly, semi-annual and annual inspections as required in the ANSI Codes 17.1 and ANSI 17.2. 3.3.2 During the initial and monthly inspections the contractor shall thoroughly clean the entire hoistway (pit areas) of all accumulated dirt, grease, dust and debris. 3.3.3 Repairs shall be made by the contractor as soon as possible, but NLT 24 hours after scheduled inspection unless otherwise authorized by the QAE. 3.3.4 The contractor shall notify the inspector and building manager immediately of any unsafe conditions. The contractor shall disconnect the main power supply for the elevators, then post and "Out of Order" sign on each applicable elevator door. 3.3.5 Job sites shall be kept neat and clean at all times. Storage of oily rags, lubricants, paints, equipment, etc.,on government property will not be permitted. 4. Replacement/Repair parts. Replacement parts and materials having a value as defined below $150.00 or less per item, per job, per service call, shall be furnished and installed by the Contractor at no cost to the Government. 4.1 Replacement parts and materials having a value as defined in excess of $150.00 per item, per job, per service call, SHALL BE SUBJECT TO APPROVAL OF THE CONTRACTING OFFICER. Such parts and materials shall be furnished and installed at a cost to the Government of their value as defined below. 4.2 Value shall be defined as 100% of the item cost to the contractor from his supplier as determined by the latest supplier's price list and exclusive of shipping cost. 4.3 The contractor is required to furnish the inspector an itemized list showing parts and materials needed for any repair(s) within five (5) working days after inspection. The contractor shall provide parts that are new or reconditioned to equal or exceed the original manufacturer's parts and shall carry a part number. Proposals shall include monthly amounts for the following line items. Elevator -- Bldg 110 0001 Hydraulic Passenger (SN CW14248) Elevators -- Bldg 125 0002 Passenger, Operatorless Control Montgomery (SN C12309) 0003 Passenger, Operatorless Control Montgomery (SN C12310) 0004 Hydraulic Freight (SN C12311) 0005 Hydraulic Freight (SN C12312) Elevator -- Bldg 150 0006 Oildraulic Passenger Dover Elevator -- Bldg 155 0007 Hydraulic Freight Elevator -- Bldg 170 0008 Hydraulic Passenger (Westinghouse-C156) Elevator -- Bldg 186 0009 Hydraulic Freight Elevator -- Bldg 532 0010 Oildraulic Passenger Dover (SN 25K474) Elevator -- Bldg 578 0011 Hydraulic Passenger Dover (B2696) 0012 Electric Dumbwaiter (SN 11893) Elevator -- Bldg 1150 0013 Passenger, Dover CP-60-15, (SN 80113) 0014 Passenger, Dover CP-60-15, (SN 80120) Elevator -- Bldg 1156 0015 Hydraulic Passenger Dover A Completed Copy of Offeror Representations and Certifications -- Commercial Items (FAR 52.212-3) Shall be included with all offers. The following contract clauses are applicable to this acquisition. FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items Please submit offers to Lt Annette Smothers by email at annette.smothers@brooks.af.mil or by fax at 210-536-6265 by Fri 2 Oct 98. Posted 09/25/98 (W-SN254609). (0268)

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