Defense Reutilization And Marketing Service, DRMS-UPO, 74 Washington Avenue North, Battle Creek, MI 49017-3092

D -- CHANGE / REPLACEMENT OF DRMS AUTOMATED INFORMATION SOL SP4400-99-R-2000 POC POC: Mr. Bernie Solovey, Contracting Officer, DRMS-TPO, Tele: (616)961-4246, Fax: (616)961-4474 WEB: http://www.cbdnet.access.gpo.gov, http://www.cbdnet.access.gpo.gov. E-MAIL: bsolovey@drms.dla.mil, bsolovey@drms.dla.mil. By the use of this Broad Agency Announcement, SP4410-99-R-2000, the Defense Reutilization and Marketing Service (DRMS) is seeking to develop a "Business Partnership" with a contractor to replace the existing Defense Reutilization and Marketing Service Automated Information System (DAISY) with a new system called the Virtual Recycling Control Point System (VRCP) which will lower the current estimated cost of the ongoing DAISY Modernization effort utilizing governmental resources. The objective of this BAA is to have a contractor to change/replace DAISY by using Commercial Off-The-Shelf (COTS) and/or Government Off-The-Shelf (GOTS) as a major portion of the new VRCP thus reducing costs. Due to the lack of capital funding, DRMS cannot provide "up front" payment for developing VRCP, however a "Share-in-savings" payment strategy will be used to finance the project. Payment will be made only upon realization of cost savings after the project has been implemented. The maximum period of performance of any contract awarded from this BAA will be five years. DRMS is a primary source of information for all Department of Defense (DoD) assets that are excess to current requirements. Property is first screened for reuse within the DoD, transferred to other federal agencies, or donated to state and local governments and other qualified organizations. Property not matched in the screening process is sold to the public as surplus. DAISY is used to track excess property turned-in by the military services, from receipt to distribution. Currently, the DAISY system consists of 12,599 programs with 3,167,325 lines of code. It runs on IBM mainframes, HP Unix mid tiers and personal computers. DAISY uses Oracle, Unify, Paradox and file-pro database systems and it is programmed in ALC, C, and OSVS COBOL (74). There are between 500-600 real-time (concurrent) users of the DAISY worldwide with 2,500 to 3,000 total users. In FY 1997, DAISY processed approximately 5.5 million usable property receipt transactions. This acquisition is being conducted as a BAA. We intend that this Commerce Business Daily announcement will be the only announcement for this action. As part of the first step, Potential Offerors are required to submit their qualifications as detailed below. All potential offerors responding to this initial step will be evaluated in accordance with the criteria as identified. All potential offerors responding at this time will be notified of the Government's determination of their ability to perform this contract. However, this will not disqualify them from submitting concept papers in the second step. The following information is required to be submitted in the first step: a. Potential Offerors shall submit information on their organization such as the range of services provided and the yearly sales revenue and years in business. The Potential Offeror shall provide past performance information demonstrating successful experience in: (i) Designing, developing, and implementing large logistics management systems. ("Large" refers to systems typically having over one hundred programs exclusive of utility programs, and over two million data base records accessible to users through over five hundred terminals at multiple dispersed CONUS/OCOUNS operating sites); (ii) Designing/developing/implementing in a Data Base Management System (DBMS) environment; (iii) Performing governmental contract work similar in size and scope to the VRCP system Project; (iv) Conformance to applicable goals in the Defense Information Infrastructure/common Operating Environment (DII/COE); (v) Integrating existing systems using Commercial-Off-The-Shelf and/or Government-Off-The Shelf software; b. The Potential Offeror shall provide evidence of their qualifications to include evidence of participation in the Software Process Improvement (SPI) program, documentation of attainment of a minimum of Capability Maturity Model (CMM) level 3 and of successful completion of at least five large contracts, two of which are similar in size and scope of this undertaking. An abstract of each of the engagements on this list must be used to document this requirement. The first five references listed will be used for the evaluation. The Potential Offeror must specify with each engagement how the work performed was similar to the products and services required in this solicitation The following information shall be provided on these projects: i) the scope of the work performed; ii) the number of hours expended; iii) the extent of the technical assistance provided to the client; iv) the dollar value of the contract; v) number and percentage of programs written; vi) outcome of the services provided; vii) whether the project was completed on time and within budget, and if not, what circumstances prevented timely completion and/or caused budget overrun; viii) the extent of the client's responsibilities in the contract, i.e. Project Management, System Design, etc.; ix) the extent of training provided to the client; x) an abstract of each of the contracts; xi) how the work performed was similar to the products and services required in this solicitation; xii) name and telephone number of a contact person within the client organization. c. To evaluate the financial resources of the Prospective Offeror, the following items shall be submitted with the response: i) Audited Financial Statement or 10K Report for each of the most recent three (3) years; ii) Statement of income and retained earnings; iii) Statement of changes in financial position; iv) Balance sheet; v) Opinions concerning financial statement from a CPA; vi) Primary banking source letter of reference and vii) Letter of Bondability in the amount of $9,000,000 (The Letter of Bondability is required to establish the potential Offeror's financial stability. ). The organization information will be evaluated to determine if the offeror has the ability to offer a full range of services in DBMS design, DBMS application development, programming, accounting, management and information systems consulting and can provide the necessary skilled resources to accomplish the reengineering, updating or modifying of DAISY in a timely manner. Past performance will be evaluated to determine if the contractor has demonstrated success in areas including design, development and implementation of large logistics systems in a Data Base Management Systems (DBMS) environment. The financial information will be evaluated to determine if the offeror has the financial resources to finance the upfront development and installation costs for the system. The second step will be issuance of a request for concept papers only to those offerors who have participated in the first step of this acquisition. The concept papers will be evaluated to determine which offerors provide feasible solutions. Only offerors with feasible solutions will be requested to submit further information to clarify offeror's concept papers if necessary. To receive the most favorable evaluation, the offeror's solution in the concept proposals should be able to meet all of the minimum needs as described in the Proposed Information Package (PIP). A pre-concept proposal conference may be held with potential offerors who show interest in the first step. In addition, potential offerors will be allowed to make a site visit to gather information they may need to provide a concept proposal. After initial review and clarification of offeror's concept proposals, DRMS will notify offerors whether their concept is viable or not. If the offeror's concept is not viable, they will be so notified and the reasons why. The third step will be a request for complete proposals including, technical, price, past performance and Small, Small Disadvantaged, Women-owned Small Business Subcontracting Plans. At this step, potential offerors will also be provided information required for them to estimate the cost savings their proposal would provide to DRMS. DRMS intends to hire a third party to develop the estimated cost to DRMS for using the current and modernized DAISY. Offerors will be provided information developed by the third party. This announcement is an expression of interest only and does not commit the Government to make any award or to pay for proposal preparation costs. The entire BAA and PIP will be available on the DRMS web site at http://www.drms.dla.mil under Procurement in approximately four days after publication of this BAA in the Commerce Business Daily. Submit two (2) copies of your response. Potential offerors are required to submit the required information no later than 4:30 p.m. Eastern Time, 20 days after publication of this notice in the Commerce Business Daily (CBD). If 20 days after publication falls on a Saturday, Sunday, or Federal Holiday, then the information is due by 4:30 p.m. Eastern Time on the next available business day. The contractor's information shall be mailed to Federal Center, Attn: Mr. Bernie Solovey DRMS-UPO, 74 N. Washington Ave, Battle Creek MI 49017-3092. Direct questions regarding this BAA to Bernie Solovey, Contracting Officer, DRMS-UPO, at fax (616) 961-4474, or e-mail bsolovey@drms.dla.mil. Telephone inquiries will not be accepted. The Government reserves the right to select for award one, more than one or all responses received. Posted 10/02/98 (W-SN257995). (0275)

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