USDA, Food Safety and Inspection Service, ASD, PCS, Room 2161 South Building, 1400 Independence Avenue SW, Washington, DC 20250-3700

71 -- PERSONAL COMPUTER WORKSTATION SOL FSIS-3-W-99 DUE 102398 POC Anita Voiselle This is a combined Synopsis/Solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation Subparts 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested from this announcement, and a written solicitation document will not be issued. Solicitation No. FSIS-3-W-99 is issued as a request for proposal (RFP). The applicable SIC Code is 3572. This solicitation and incorporated provisions and clauses are those in effect through FAC 97-06. This requirement is set aside for small business. The United States Department of Agriculture, Food Safety and Inspection Service (FSIS) has a requirement for Personal Computer Workstation Cabinets with foldout worksurfaces. The cabinets shall be manufactured from non-corrosive metal that can withstand high heat and humidity. The cabinets shall have adjustable shelving, sliding keyboard and printer shelves, removable binder backstops, locking casters on the front, and have an attached multi-plug outlet assembly. The cabinet shall have ventilation slots in the rear wall of the unit. The cabinet shall have a lock or lockable clasp. The printer shelf shall accommodate the physical dimensions of a HP Officejet 590 series printer. The minimum external dimensions shall be 29"w x 24"d x 62"h when the cabinet is closed. Keyboard shelving height and design must allow operation from a seated position. All equipment must be easily assembled on site, without the need for special tools or equipment. All cabinets must carry the manufacturer's standard warranty. Delivery is FOB Destination to the following addresses for fiscal year 1999 Wisconsin (21) each; Michigan (7) each; Illinois (10) each; Indiana (7) each; Ohio (19) each; Kentucky (14) each; West Virginia (2) each; Florida (15) each; Minnesota (11) each; South Dakota (5) each; North Dakota (1) each; Montana (10) each; Hawaii (1) each; Texas (1) each and; California (3) each. Delivery addresses for subsequent fiscal years will be determined if and when the option is exercised. Engineered Data Products Inc. Denver, Colorado manufactured the incumbent product, PC cabinet No. 3024-00 LTN modified to change the position of the sliding printer shelf to a position one half inch from the bottom of the cabinet. The Government intends to make a single award, Indefinite Delivery, Indefinite Quantity Contract with a minimum of 127 units and a maximum of 150 units (for fiscal year 1999). The award shall include four one-year option periods. Cost will be based on a firm fixed price per unit. Estimates are for a minimum of 100 units and 125 units maximum for option year 1 (fiscal year 2000) and 5 units minimum and 20 units maximum for option years 2 (fiscal year 2001), and 3 (fiscal year 2002), and 4 (fiscal year 2003). For evaluation purposes only, pricing shall be provided for one unit. Pricing is to be provided for fiscal year 1999 plus four option years, priced separately. The award will be made to the responsible offeror whose proposal provides the best value to the Government based on price and conformance to FSIS specifications. In response to this solicitation, offerors shall provide the following information: company name, address, telephone number, price, delivery time, payment terms, taxpayer identification number, completed FAR provision 52.212-3, and the signature of an authorized representative. Proposals for a product, other than the incumbent product, must provide enough technical data to demonstrate the ability to meet the Governments requirement. Offerors may be asked to provide a unit for evaluation purposes only (which will be returned), prior to award, at no expense to the Government. The following provisions and clauses are incorporated in this solicitation by reference. The provisions will be provided by the contracting officer in full text upon written request. FAR 52-212-1 Instruction to Offerors Commercial Items is hereby included by reference. The following are addenda to FAR clause 52-212-1. (b) Submissions shall be made utilizing Standard Form 1449, which will be provided upon request. FAR 52-212-2 Evaluation Commercial Item applies to this solicitation and the following evaluation criteria (arranged in their order of importance) shall be used to evaluate offers. Technical specification of the product offered to meet the Government requirement and price. FAR 52-212-4 Contract Terms and Conditions Commercial Items; FAR 52-212-5 Contract Terms and Conditions required to implement statutes or executive orders, commercial items paragraphs b (7) through 10): The following provision is also incorporated into this solicitation and must be completed and returned with the proposal: FAR 52-212-3 Offeror Representations and Certifications. A copy will be provided upon request. The following clauses are also incorporated into this solicitation: 52.219-9 OPTION TO EXTEND THE TERM OF THE CONTRACT, IS HEREBY INCLUDED BY REFERENCE: 52-216-18 ORDERING (October 1995) (a) any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the schedule. Such orders may be issued from date of award through September 30,1999; (b) all delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control; (c) if mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile or by electronic commerce methods only if authorized in the schedule. 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum Order. When the Government requires supplies or services covered by this contract in an amount less than $5,000, the Government is not obligated to purchase nor is the Contractor obligated to furnish those supplies or services under the contract. (b) Maximum Order. The Contractor is not obligated to honor (1) any order for a single item in excess of $200,000: Or (3) A series of orders from the same ordering office within 10 days that together call for a quantity exceeding the limitation in subparagraph (1) or (2) above. (c) If this is a requirement contract (i.e., includes the Requirements clause at Subsection 52.216-21 of the Federal Acquisition Regulation (FAR), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above. (d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance with written notice stating the contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-22 INDEFINITE QUANITY (OCT 1995) (a) This is an indefinite-quantity contract for the supplies or service specified and effective for the period stated, in the Schedule. The quantities specified, and effective for the period stated, in the Schedule are estimates only and are only purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2003. PLACING AND PROCESSING OF ORDERS Ordering Period: The Government may place orders for supplies under individual delivery orders from date of award through September 30, 2003. Each order placed under this contract shall be issued and processed in the following manner: Authorized Ordering Activities: Only FSIS Contracting Officers (CO) are authorized to award delivery orders under this contract. Types of Orders: Orders placed under this contract will be firm-fixed price delivery orders. A firm-fixed price order is defined as an order for which the parties have agreed upon price and all other terms and conditions prior to issuance. Authority to Proceed: Upon receipt of a fully executed Delivery Order, the Contractor shall proceed with delivery of the items specified. Pricing of Orders: The Contractor warrants that the prices charged under this contract shall not exceed the prices charged by the Contractor to its most favored customers for like services under comparable conditions. INVOICE REQUIREMENTS: Invoices shall be submitted in an original and one copy to the Contracting Office designated in this contract. To constitute a proper invoice, the invoice must include the following information and/or attached documentation (in addition to the requirements of FAR 52.232-25). (1) Delivery Order Number (2) Description, price and dates products shipped. INVOICE SUBMISSION: Invoices shall be submitted to the following address USDA, FSIS, ASD, Acquisitions and Agreements Section, Room 2158, South Building, 1400 Independence Ave., SW, Washington, DC 20250. PROPOSAL SUBMISSION REQUIREMENTS: Proposals must be received in the acquisitions office by 3:30 p.m. EDST, October 23,1998. For information regarding this solicitation, please call Anita Voiselle on 202-720-0586. Submissions should be sent to: Anita Voiselle, USDA, FSIS, ASD, AAS, Room 2158, South Building, 1400 Independence Ave., SW, Washington, DC 20250. Facsimile submissions are acceptable and may be faxed to 202-690-1814. Posted 10/13/98 (I-SN261523). (0286)

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