USPFO for Missouri, Purchasing and Contracting, 7101 Military Circle, Jefferson City, MO 65101-1200

74 -- STATEWIDE COST-PER-COPY CONTRACT, MISSOURI ARMY NATIONAL GUARD SOL DAHA23-99-Q-0001 DUE 110698 POC Ann Lea, Contract Specialist, (573) 526-9575 This is a combined synopsis/solicitation for commercial items prepared in accordaance with the format in FAR Subpat 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Cost Per Copy Contract is a fixed price contract for one year with three (3) option years. Minimum monthly volume is 348,538 copies GENERAL REQUIREMENTS: Reproduction machines offered are in current production as of the date of this offer. Machines shall be equipped with a lighten/darken contract control. Machines shall be capable of copying carbonless blues. Examined samples shall show a reflectance not greater than 50% when tested. Machines shall copy to within 3/16 inch of the leading edge of paper and to within 1/8 inch of the remaining three edges. Machines shall be capable of producing copies on transparencies and gummed labels. Machines shall have a self-diagnostic system thatindicates as a minimum, the following condition a) needs toner b) needs paper c) paper jam. Planten shall be a minimum of 11" X 17" and be of the "flat-bed" type. Machines shall have the capability to copy pages of bound documents. Machines shall conform to the requirement of Underwriters Laboratories (UL) Standard, 14. Machines shall perform satisfactorily at any temperature between 50 and 90 degrees Fahrenheit. Machines shall perform satisfactorily at any relative humidity between 15 and 85 percent. Machines shall not contain any hazardous materials or compounds. Machines shall feature a definite indicator of when the equipment is energized with either a "power on" light or appropriate indicator on the control panel. Each machine shall be equipped with "surge" protection. Each machine shall have only the manufacturer's name, serial number, trademark and model number permanently and legibly stamped or affixed on a major component of the machine, in an accessible location. An operator's manual shall be furnished with each machine. No machine offered may produce less than 20 copies per minute. Offeror shall provide with quotation the manufacturers brochure identifying the make, model and specifications of the machine offered. MACHINE REQUIREMENTS: (Automatic Document Feeder, Sorter, Full Automatice Duplexing and Stapling). All machines furnished shall meet the following minimum requirements; copy speed of 20-30 letter size (8.5" X 11") copies per minute, capable of reliably producing 15,000 copies per month, tabletop design machines shall be furnished with a standard commercial cabinet base, three preset reduction/enlargement ratios/Zoom, one of 64 +/-3% of the original, one of 75 +/-4% of the original and one of 120% +10 -5 the size of the original. Zoom feature allowing continuously variable enlargement in increments no larger than 1 percent. Machines equipped with one or more of the following features is considered compliant with this requirement; a) Preset ratios: the ratios are input into the machine by themanufacturer and are quickly accessible by pressing the appropriate button, b) Automatic magnification: the machine can automatically sense the size of the original, and when the size of the copy paper is specified, can automatically set the necessay reduction/enlargement ratio. Paper Tray or Stack Feed Type a) shall be furnished with a minimum of two (2) trays or stack feeds. b) Shall feed paper in the following sized: 8.5" X11", 8.5" X14" and 11" X17". c) One of the trays or stack feeders must have the minimum capacity of 500 sheets of 8.5"X11" paper. Machines shall be furnished with a receiving bin for copies. Machines shall be equipped with automatic document feeders which are capable of automatically feeding originals up through 8.5"X14" in size and semi-automatically feeding originals up to 11"X17". Document feeder must be capable of feeding continuous feed computer paper up to 11" X 17". Machines shall have the capability to perform automatic duplexing (two-sided copying) onto paper 8.5" X 11" in size. REQUIREMENTS FOR OPTIONAL FEATURES: Fully automatic duplexing onto 8.5" X 11" paper, "fully automatic" for this document means that no operator handling of throughput or originals is required to obtain two sided copies form one or two sided originals, once the originals are inserted in the feeder and the start button is pressed. If the fully automatic duplexing option is chosen, then machines must be equipped with an automatic document feeder that is capable of feeding and inverting two sided originals up through 8.5" X 14" size. feeding 11"X17" originals either semi automatically or automatically. Sorters -- 20 bins, each bin having a minimum capacity of 30 sheets (8.5"X11") and the ability to receive copies up through 11" X17" in size. Altenatively, machines may be furnished with offset stackers in lieu of sorters. CONSUMABLE SUPPLIES: All consumable supplies shall be furnished by the Contractor with the exception of paper. MAINTENANCE: Response to Service Calls will be during normal working hours, Monday through Friday, (excluding Federal holidays). The Contractor shall respond to verbal service calls and repair a machine within four (4) hours after notification of malfunction. The response time on a service call starts when the authorized personnel of a activity location places a service call to the Contractor. Each machine furnished under this contract shall perform at a monthly effectiveness level of 95 percent. (The effectiveness level for the machine is computed by the formula one (1) minus the total number of hours downtime, divided by the total production time in the month. Total production time shall be computed by multiplying 8 hours per day bu the number of working days in the month (weekends and Federal Holidays excluded). If the monthly effectiveness level is 95 percent or higher ther is no credit due the goverment. Failure of any particvular machine to achive a monthly effectiveness of 95 percent shall entitle the Government to unilaterally take credit against the monthly billing for each day the equipment is inoperative. The credit shall be a percentage amount of the cost-per-copy monthly charge per machine, which sall be determined by subtracting the actual percentage of effectiveness level attained during the month from 100. If a machine operates at less than 95 percent effectiveness level for 30 consecutive days, the contractor shall replace the machine. Example: If a machine was down for 20 hours in a month which had 168 hours of total productive time, the percentage downtime would be 11.9% (20hrs/168hrs) the effectiveness level would be 88.1%. The Credit due the Government would be 11.9%. GOVERNMENT TECHNICAL MAINTENANCE SUPPORT: The Contractor shall have the responsibility to provide sufficient management and qualified, factory certified technicians to service the model of machines for each location. REPLACEMENT AND BACKUP: If a machine fails to operate the Contractor shall provide an immediate replacement/repair. During the contract period, should the repair record of any machine reflect a downtime of five percent or more of the normal woorking days in one 30-day period, a determination will be made by the COTR to replace the initial machine with a new machine, or have the Contractor's Representative certifying sufficient repairs have been made. The contractor shall have in stock backup equipment. When a machine cannot be repaired within 4 hours the requiring location may request backup equipment to be delivered within 4 hours. Backup equipment must meet or exceed the capabilities of the machine to be replaced at the same Cost-Per-Copy Rate for the location. Backup equipment may remain in place for a maximum of 40 working hours. At the expiration of this time if the original machine has not been repaired, the Contractor must provide a replacement machine of the same make and model as the original machine. The Contractor is responsible for providing the COTR the serial number, location and model of the replaced machine. MACHINE RELOCATION: The Contractor shall at the request of the COTR relocate each machine once per year, at no expense to the Government. METER CARD REQUIREMENT: The Contractor shall manage the meter card program. Missouri Army National Guard is responsible to provide readings to the Contractor for each machine. BILLING: The Contractor shall submit a single consolidated, itemized, sub-totaled monthly invoice. Machine equipment has certain performance characteristics (i.e. paper jams, malfunctions) that cause unacceptable copy quality, the Government will not be responsible for unacceptable copies. INSTALLATION PREPARATION: The Government shall provide the contractor access to installation sites. To arrnage for pre-installation visit contact: Ann Lea, (573) 526-9575. GOVERNMENT USAGE STICKERS/DECALS: Contractor should be aware that an Army directive requires all machines contain a statement similar to "Reproduction of Classified Document on this machine is strictly Prohibited". Therfore, at the time of machine installation, the contractor will be required to attch imprinted sticker/decals to the machine. The actual sticker/decals will be provided by the Government at no expense to the Contractor. LOCATION AND QUNATITY OF UNITS: Albany, Kennett, Anderson, Kirksville, Aurora, Lamar, Bernie, Lebanon, Booneville, Lexington (2), Cape Girardeau (3), Macon, Carollton, Marshall (2), Carthage, Mexico (2), Caruthersville, Moberly, Centertown, Monett, Charleston, Neosho (3), Chillicothe, Nevada (3), Clinton, Ozark, Columbia, Perryville, Desoto, Pierce City, Dexter, Poplar Bluff (3), Doniphan, Raytown, Farmington, Richmond, Festus (3), Rolla (2), Ft Leonard Wood (2), Salem, Frederictown, Sedalia, Fulton, Siketston, Hannibal, Springfield (9), Harrisonville (2), St Clair, Independence (2), St Joseph (4), Jackson, St Louis Area (3), Jefferson Barracks (6), Trenton (2), Jefferson City (6), Warrenton (2), Joplin, Warrensburg, Kansas City (6), West Plains, Whiteman. ** Those with no quantity indicated require a quantity of one (1). This Request for Quotation is being advertised as unrestricted with aRequired Delivery Date (RDD): 1 December 1998. US Department of Labor Wage Determinations 94-2307 (Rev 13), 94-2309 (Rev14) and 94-2311 (Rev 12) classes 01300, 23181, 23182 apply to this solicitation. Provisions at FAR 52.212-1 Instructions to Offerors -- Commercial apply to this acquisition. Provision at FAR 52.212-2, Evaluation Commercial Items, (a) Technical ability of offerors, Past Performance (offeror may be required to provide references) and Price apply to this requirement. Include a completed copy to fht provision at FAR 52.212-3, Offeror Representation and Certification -- Commercial Item with quotation. Clause 52.212-4 Contract Terms and Conditions (a) (b) (6), (7), (8), (9), (c) (1), (2) apply to this acquistion. FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation apply to this acquition. DFARS 252.212.7001 Contract Tems and Conditions to implement Statutes or Executive orders Applicable to Defense Acquisitions of Commercial Items, (a) (b) 252.225-7001 & 252.225-7036 apply to this acquisition. Posted 10/16/98 (W-SN263009). (0289)

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