Fleet & Industrial Supply Center, Regional Contracts Dept, Attn: Bid Officer/Code 210A94, 937 N. Harbor Drive, Suite 212, San Diego, CA 92132-0212

J -- PREVENTIVE AND CORRECTIVE MAINTENANCE OF THE LINEAR ACCELERATOR, SIMULATOR, MULTILEAF COLLIMATOR, RECORD AND VERIFY SYSTEM SOL N00244-99-R-0124 DUE 110398 POC Contract Specialist, Leonard Anthony (619) 532-2583 E-MAIL: Click here to contact the Contracting Specialist via, LEONARD_L._ANTHONY@FMSO.NAVY.MIL. This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this Request for Proposal (RFP) is N00244-99-R-0124. This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-04. This solicitation is issued on an unrestricted basis, under Standard Industrial Code 7699 with a small business standard of $5.0 million. FISC San Diego has a requirement for services, material, and equipment necessary for on-site preventive and corrective maintenance/service of the Government-owned Linear Accelerator, simulator, multileaf Collimator, and Record and Verify System. The Linear Accelerator System is manufactured by Varian Oncology Systems and is located at the Naval Medical Center San Diego (NAVMEDCENSD), Radiology Department. Contract will be for one (1) base year and four (4) option years. This requirement is for a fixed price contract for twenty-five line items. Line items shall be in the following format -- Line Item Number, Description/Model, Serial number. Base year (01 Jan 1999 thru 30 SEP 1999) consists of Line Items 0001-0005: 0001, Preventive maintenance and remedial service of one Government-owned linear accelerator, model Clinac 2100C, S/N 049, in accordance with the Statement of Work; 0002, Preventive maintenance and remedial service of one Government-owned linear accelerator, model Clinac 600C, S/N 507, with MLC Multileaf Collimator, S/N 708, in accordance with the Statement of Work; 0003, Preventive maintenance and remedial service of one Government-owned linear accelerator, mode Clinac 600C, S.N 532, in accordance with the Statement of Work (Est. Waranty Exp: 10/31/99); 0004 Preventive maintenance and remedial service of one Government-owned record and verify system, model RM-2000, S/N 009, in accordance with the Statement of Work; 0005, Preventive maintenance and remedial service of one Government-owned simulator, model Ximatron-CX, S/N 136, with Scanvision in accordance with the Statement of Work. Option year one (01 OCT 1999 thru 30 SEP 2000) consists of Line Items 0006 thru 0010. Option year two(01 OCT 2000 thru 30 SEP 2001) consists of Line Items 0011 thru 0015. Option year three(01 OCT 2001 thru 30 SEP 2002) consists of Line Items 0016 thru 0020. Option year four(01 OCT 2002 thru 30 SEP 2003) consists of Line Items 0021 thru 0025. All Option years require the same type of service and maintenance agreement as the Base year Line Items 0001-0007. Inspection and Acceptance shall be at destination. All items are to be delivered F.O.B. Destination. Medical Equipment Service Maintenance Statement of Work -- General Requirements: The effort required hereunder shall be performed in accordance with Statement of Work and in accordance with all other terms and conditions set forth herein. The contractor shall provide all services, materials, and equipment necessary for the calibration/repair of the above equipment to ensure dependable and reliable operation of the equipment. The scope of work performed under these specifications includes the furnishing of all labor, equipment, materials, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. The contractor shall perform the following functions: Perform service maintenance to industry standards. Ensure that only FACTORY AUTHORIZED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the certificates (or notarized copies) will be provided to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanical workmanship is to be maintained throughout the life of this contract. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. Correct inoperable condition in a timely manner with a turn around time of no greater than 120 hours after the contractor has been notified of an inoperable condition via a telephone number to be provided by the contractor to NAVMEDCENSD, Medical Repair Branch and Purchasing Division immediately upon contract award. Provide only work necessary to restore the equipment to a serviceable/ operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacement are not necessary. Equipment improvements/modifications shall be made only on written approval and direction of the NAVMEDCENSD Medical Repair Branch. Notify the NAVMEDCENSD Medical Repair Branch immediately upon receipt of OEM or replacement parts/equipment safety recall notice. Insure that original design and functional capabilities will not be changed, modified, or altered unless such changes are authorized by the NAVMEDCENSD Medical Repair Branch. Provide suitable modern recommended repair equipment/tools required for the satisfactory execution of all repairs made. Furnish manufacturer OEM approved lubricants and lubricate wear points within equipment. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices. Maintain an adequate spare parts inventory on parts with a history of high failure/replacement rates. SPECIAL CONDITIONS: TITLE TO EQUIPMENT: The contractor will not assume possession or control of any part of the equipment. The Government retains ownership to title thereof. LIABILITY: The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: The contractor may use Government utilities (electrical power, compressed air, and water) that are available and required for any service performed under this contract. Contractor electrical equipment must be approved by the building engineer to ensure compatibility with NAVMEDCENSD electrical wiring and equipment. ACCESS TO EQUIPMENT: The contractor will be provided reasonable access to all equipment which is to be serviced and utility outlets required to do the service. The contractor will be free to start and stop all primary equipment incidental to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment. FIELD SERVICE REPORTS: The contractor or his representative is required to report to the Medical Repair Branch during the hours of 730-2200 Monday through Friday, prior to and upon completion of any service/ repair performed. The contractor or hisrepresentative shall furnish to the NAVMEDCENSD Medical Repair Division a legible copy of the Field Service Report upon completion of work performed. The contractor or his representative shall complete the Government copy of this Field Service Report by including the following: Date and Time notified; Date and Time of arrival; BCN, Type, Serial # and Model # of equipment; Time spent repairing/servicing; Description of malfunction, General Description of replaced parts and services performed; Comments as to cause of malfunction. GOVERNMENT PERSONNEL: NAVMEDCENSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal downtime to equipment, the contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within (1) one day. COMPENSATION: All compensation for labor, parts, and materials is included in the contract price. Parts and supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability, and quality to the OEM parts when new or as presently recommended by the manufacturer. PREVENTIVE MAINTENANCE AND CORRECTIVE MAINTENANCE SCHEDULES: Preventive maintenance shall be performed two (2) times per fiscal year with actual months of service to be designated by the NAVMEDCENSD Biomedical Repair after contract award. Corrective maintenance shall be performed Monday -- Friday, 0800 -- 1700 hrs. The following clauses and provisions are applicable and hereby incorporated by reference and will be provided by the Contracting Officer upon request. FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jun 1997); FAR 52.212-2 Evaluation -- Commercial Items (Oct 1995), with paragraph (a) completed as follows: "(i)Ability to meet required response times/maintenance schedules and certification requirementsfor field engineers and technicians. (ii) Price. Ability to meet required response times/maintenance schedules and certification requirements for field engineers and technicians represents the MINIMUM criteria for an "acceptable" offer. Failure to meet this criteria will render the offer "technically unacceptable" and the offer will not be considered for award. Response times, maintenance schedules and certification requirements are set forth in the Statement of Work. Ability to meet required response times/schedules shall be demonstrated by the offeror's submission of a signed offer which has not taken exception to these requirements. Offerors are to submit the certificates of course completion for all field engineers and technicians planned to work under the contract with their proposal. Offers which take exception to these requirements will be determined to be "unacceptable" and not considered for award. Award will be made to that responsible Offeror who meets the above minimum schedule/certification requirements and offers the lowest price." Option years will be included in the evaluation of the proposal price. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 1997)applies, as well as the following addendum clauses; FAR 52.203-6 Restrictions On Subcontractor Sales to the Government ALT-1(Oct 1995); 52.217-8 Option To Extend Services (Aug 1989); FAR 52.217-9 Option to Extend The Term Of The Contract (May 1989), with paragraph (a) completed as follows: "The Government may extend the term of this contract by written notice prior to contract expiration " and paragraph (c) completed as follows "The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years"; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items (Aug 1996); FAR 52.217-5 Evaluation of Options (Jul 1990); FAR 52.222-26 Equal Opportunity (Apr 1984); FAR 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans (Apr 1984); FAR 52.222-36 Affirmative Action for Handicapped Workers (Apr 1984); 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (Jan 1988); FAR 52.232-18 Availability of Funds (Apr 1984); DFAR 252.212-7001 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Applicable To Defense Acquisitions Of Commercial Items (Jul 1997). Offerors are required to complete and include a copy of the following provisions with their proposals: FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Jan 1997), DFAR 252.212-7000 Offeror Representations and Certifications -- Commercial Items (Nov 1995), and FAR 52.222-48 Exemption From Application of the Service Contract Act Provisions for Contracts for Maintenance, Calibration, and/or Repair of Certain Information Technology, Scientific and Medical and/or Office and Business Equipment -- Contractor Certification (Aug 1996). For full text of FAR and DFAR provisions, see http://farsite.hill.af.mil/.Inquiries may be faxed to Leonard Anthony at 619-532-1088 or call at 619-532-2583. Sealed offers in original and one (1) copy must be received no later than 3:00PM local time, 03 November 1998. Offers sent via the US postal service should be mailed to the Fleet & Industrial Supply Center, Bid Officer, 937 N. Harbor Dr., San Diego CA 92132-0212. All offers not sent through the US mail will be considered to be hand carried and direct delivered.***** Posted 10/19/98 (W-SN263339). (0292)

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