Loren Data Corp.

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COMMERCE BUSINESS DAILY ISSUE OF OCTOBER 28,1998 PSA#2210

USPFO for Missouri, Purchasing and Contracting, 7101 Military Circle, Jefferson City, MO 65101-1200

74 -- COST-PER-COPY MULTIFUNCTIONAL (DIGITAL), IKE SKELTON TRAINING SITE, JEFFERSON CITY, MO SOL DAHA23-99-Q-0002 DUE 112098 POC Ann Lea, Contract Specialist, (573) 526-9575 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. GENERAL REQUIREMENTS: The Cost Per Copy Contract is a fixed price contract for one year with three option years, minimum monthly volume is 250000 copies. Twenty-six (26), twenty page per minute and four (4), thiry page per minute (at a minimum) multi-functional (digital) machines are required. Machine offered are in current production as of the date of this offer. Machine shall be equipped with a lighten/darken contract control; copy carbonless blues; examined samples shall show a reflectance not greater than 50%; copy within 3/16 inch of the leading edge of paper and to within 1/8 inch of the remaining three sides; capable of producing copies on transparencies and gummed labels. Machines shall have a self-diagnostic system that indicates as a minimum a) needs paper, b) needs toner, c) paper jam. Platens shall be a minimum of 11" X 17" and be of the "flat bed" type. Machines shall have the capability to copy bound documents. Machines shall conform to the requirement of Underwriters Laboratory (UL) Standard, shall perform satisfactorily at any temperature between 50 and 90 degrees Fahrenheit, shall perform satisfactorily at any relative humidity between 15 and 85 percent. Machines shall contain no hazardous material. Machines shall have an energized indicator on control panel and be equipped with "surge" protection. The machines shall have only the manufacturer's serial number, permanently and legibly stamped or affixed to an accessible component. An operator's manual shall be furnished with each machine supplied. No machine offered may produce less than 20 copies per minute. Offeror shall provide a copy of the manufacture's brochure which clearly identifies the make, model and specification of the machine. All machines supplied will be capable of operating with MS-DOS, Windows 3.11, Windows 95, Windows NT 4.0 (server and workstation) and UNIX environments. All machines shall be supplied with network interface cards. MACHINE REQUIREMENTS: Automatic Document Feeder, Sorter, Full Automatic Duplexing and Stapling. Standard requirements are copy speed of 20-30 letter size (8.5" X 11") copies per minute, capable of copying, printing, scanning and faxing operations athe the machine and through the network. Base Configuration of offered machines will be the capability to copy and print. Machines shall ve capable of reliably producing at least 15000 copies per month. If machines are of the tabletop design a standard commercial base to be provided. Machines shall have a minimum of three (3) preset reduction/enlargement ratios, one of 64 +/- 3%, one of 75 +/- 4% and one of 120% (+10 -5) of the original. Zoom feature allowing continuously variable enlargement in increments no larger than 1%. Machines with one or more of the following are considered to be compliant; preset ratios accessible by pressing the appropriate button, automatic magnification where by the machine senses the size of the original and when the size of the copy paper is specified can automatically set the necessary enlargement/reduction. Paper Tray or Stack feeder, shall be furnished with a minimum of two (2) trays, additionals to be provided if required to handle various sizes. Shall feed paper sizes 8.5" X 11, 8.5" X 14" and ll" X 17". One of the trays shall have capacity for 500 letter size sheets of paper. Machines shall have a receiving area for copies. Machines shall be equipped with automatic document feeders which are capable of automatically feeding originals up the 8.5" X 14" in size, and feeding 11" X 17" originals either automatically or semi-automatically. Machines shall perform automatic duplexing (two-sided) copying onto paper 8.5" X 11". OPTIONAL FEATURES: Offerors will provide the per machine costs for leasing the fax and scan options during the life of the contract. Fully automatic duplexing for the purpose of this document means that no operator handling of throughput or originals is required to obtain two sided copies, once the original has been inserted in the feeder and the start button is pressed, the document feeder is capable of feeding and inverting two sided originals up through 8.5" X 14" in size and feeding 11" X 17" originals either semi-automatically or automatically. Sorter bins, twenty (20) with a capacity of 30 sheets (8.5" X 11") and the ability to receive copies up through 11" X 17", alternatively machines may be furnished with offset stacker in lieu of sorter bins. CONSUMABLE SUPPLIES: Shall be furnished by the contractor with the exception of paper. MAINTENANCE: Service Calls will be responded to during normal working hours, Monday through Friday (Federal Holidays and weekends excluded) within four (4) working hours. Response time will begin upon notification from activity of malfunction. Each machine furnished under this contract shall perform at a monthly effectiveness level of 95%. The effectiveness level for the machine is computed by the formula one (1) minus the total number of hour's downtime divided by the total production time in the month. Total productive time shall ve computed by multiplying 8 hours per day by the number of working days in the month. If the monthly effectiveness level is 95 percint or higher there is no credit due under this provision. Failure jof any particular machine to achieve a monthly effectiveness of 95 percent shall entitle the Government to unilaterally take credit against the monthly billing for each day the equipment is inoperative. The credit shall be a percentage amount of the cost-per-copy monthly charge per machine, which sall be determined by subtracting the actural percentage of effectiveness level attained during the month from 100. If a machine operates at less than 95 percent effectiveness level for 30 consecutive days, the contractor shall replace the machine. Example of effectiveness formula: If machine was down for 20 hours in a month which had 168 hours of total productive time, the percentage downtime would be 11.9% (20hrs/168hrs) the effectiveness level would be 88.1% (100%-88.1%), in this instance the credit due the Government would be 11.9%. TECHNICAL MAINTENANCE SUPPORT: The contractor shall have the responsibility to provide sufficient management and certified, factory trained technicians to service the model of machines under this contract. REPLACEMENT AND BACKUP EQUIPMENT: If a machine fails to operate the contractor shall provide and immediate replacement. During the contract period, should the repair record on any machine reflect a downtime of 5% or more of the normal working days in one 30 day period the Contracting Officer Technical Representative (COTR) will make determination to replace the initially installed equipment or have contractor's representative certify repairs on the machine are sufficient as to preclude additional abnormal operation. The contractor shall have in stock backup equipment, when a machine cannot be repaired within 4 working hours after notification of malfunction it will be the option of the notifying agency to request a backup machine of equal or greater capability as the original. Backup equipment may remain in place for a maximum of 40 working hours, if the original machine has not been repaired, the Contractor must provided a replacement of the same make and model as the original machine. METER CARD REQUIREMENT: The contractor will manage the meter card program. The Missouri Army National Guard will be responsible to taking and providing the readings to the contractor for monthly billings. CONTRACTOR BILLINGS: The contractor shall provide a consolidated, itemized, subtotaled monthly invoice. SITE PREPARATION: The Government shall provide the Contractor access to installations sites prior to Request For Quotation closing, 13 November 1998, Contact; Ann Lea, (573) 526-9575 for time and location. UNACCEPTABLE COPIES: The Government will not be responsible for unacceptable copies. GOVERNMENT USAGE STICKERS/DECALS: Constractors should be aare that an Army directive requires all machines contain a statement similar to "Reproduction of classified documents on this machine is stricly prohibited." Therefore prior to installation of machines the contractor shall be responsible for placing Government provided stickers/decals. RELOCATION OF MACHINES: The Government reserves the right to request machines be relocated. Any machine may be relocated (after initial installation) one (1) time per contract year at no charge to the Government. Only the Contractor will make the relocation of the machines, except in cases here the Contractor determines (prior to the move) that the relocation does not required trained technical personnel for reinstallation. The Contractor shall be notified of any intended relocation by the COTR, relocation shall take place within 48 horus of notification. This RFQ is being advertised as unrestricted with a Required Delivery Date of 15 December 1998. US Department of Labor Wage Determination 94-2311 (Rev 12) Classes 01300, 23181 and 23182 apply to this acquisition. The following provisions and Clauses apply: FAR 52.212-1, Instructions to Offerors -- Commercial; FAR 52.212-2, Evaluation Commercial Items (a) Technical ability of offerors, Past Performance and price. Include a completed copy of the provisions in FAR 52.212-3, Offeror Representation and Certification -- Commercial Item with quotation. FAR 52.212-4, Contract Terms and Conditions and FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation, FAR 52.237-1 Site Visit. DFARS 252.212.7001. Posted 10/24/98 (W-SN265109). (0297)

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