Department of the Treasury (DY), Bureau of Engraving and Printing Office of Procurement, 14th & C Sts., SW, Room 708-A, Washington, DC 20228

36 -- DIRECT TO DIGITAL ELECTRONIC INTERFACE SYSTEM SOL BEP-99-02 DUE 111798 POC Contact Joan C. Smoot (202) 874-2183 WEB: description, www.bep.treas.gov/procurement/index. E-MAIL: ernest.dilworth@bep.treas.gov, joan.smoot@bep.treas.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and 13.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The RFP is identified by No. BEP-99-02(N) and incorporates provisions and clauses in effect through Federal Acquisition Circular 97-08. This acquisition is a 100% small business set-aside. The contract type will be firm fixed price. The Contractor shall deliver, install, setup and test one (1) Direct-to-Digital Electronic Film Interface System (DEFIS) for the Helio-Klischograph (K303). The Contractor shall provide an upgraded electronic interface system to replace the current R-10 computer and disk drive on the existing model K303 Hell engraver in its entirety. The upgraded interface system shall allow for direct digital connection between the BEP's existing Macintosh Personal Computers running PostScript and the engraver. With the flip of a single switch, the system shall allow for analogue mode tying the currently used bromide film scanner to the engraver. In addition, the interface shall: (1) perform the digital conversion of scanned bromides into the Mac workstations, (2) perform Micro lettering using a raster of 150 lines per centimeter, (3) and perform edge enhancement eliminating saw tooth edge. For example, the electronic interface shall compensate for this anomaly by eliminating cells less than thirty-five (35) microns in width. This operation shall not modify and/or alter in any fashion the PostScript files. The DEFIS shall engrave a cylinder completely, including processing of all data files from the Mac and/or Bromides. A specific feature required is the rapid advance of the engraver in those sections of the artwork where no engraving of the cylinder is required. The Contractor shall provide any new hardware and software components of the DEFIS within thirty (30) days of being released to the public. This shall include but not be limited to resolving any year 2000 software/hardware problems. The Contractor shall also provide all parts and labor required for these hardware/software upgrades. The Contractor shall offer these hardware and software upgrades for the entire warranty period free of additional cost to the Government. A delivery of four (4) weeks after contract award is required, although an earlier delivery is acceptable. The Contractor shall deliver F.O.B. Destination within Consignee's Premises to the following address: Bureau of Engraving and Printing, 14th & C Streets, S.W., Washington, D.C. 20228-0001, Room 402-A. The Contractor shall contact the BEP's Shipping and Receiving section's appointment hotline, (202) 874-2333, at least 24 hours in advance to schedule all deliveries. The dimensions of the freight elevators located in the Annex Building limit the maximum size of the components that can be delivered to the installation site. Specific dimensions for these freight elevators are as follows: 7',10" width, 8',4" height, and 11',9" depth with a maximum weight of 10,000 lbs. The maximum floor loading is approximately 100 pounds per square foot total plan area. For loads exceeding this value, the load may be distributed by the use of Contractor provided beams and structural bases. If the equipment is supported by use of isolated steel pads, concentrated loads must be evaluated for "punch" and "shear" consideration for reinforced concrete supporting floor. The Contractor shall provide for all the requirements for the installation of the DEFIS in their proposal. This shall include any materials or equipment that need be provided for by the BEP. In addition, the Contractor shall provide personnel to remain at the BEP facility for a minimum of five (5) working days to perform start up assistance. The BEP will provide drops for all utilities as required in the Contractor's installation plan within 25 feet of the equipment location. The Contractor shall be responsible for conducting the Bureau Acceptance Test (BAT) to inspect and operate the DEFIS. The BAT shall be 3 days or less in length. During the BAT, the Contractor shall demonstrate the following: (1) perform the digital conversion of scanned bromides into the Mac workstations, (2) perform Micro lettering using a raster of 150 lines per centimeter, (3) edge enhancement eliminating saw tooth edge, and (4) the DEFIS shall engrave a cylinder completely, including processing of all data files from the Mac and/or Bromides. The Contractor shall be responsible for training nine (9) BEP personnel as follows: three (3) operators, three (3) system personnel and three (3) maintenance and repair personnel in the operation, maintenance and repair of the equipment after installation is complete. The duration of the training period shall be five (5) days Monday through Friday during the Bureau's day shift between the hours of 7:00 a.m. and 3:00 p.m. The training shall commence at the Washington, D.C. facility one (1) week following installation of the equipment. A training manual (course outline) shall be submitted to the COTR two (2) weeks prior to the installation of the equipment and will be subject to approval of the COTR. The Contractor shall provide technical data as well as data generated by subcontractors. All technical data shall be in English and provided in hard copy and on diskette. Technical data includes: (a) Equipment manuals The Contractor shall provide all service, technical and operation manuals for the DEFIS at time of delivery. The operation and maintenance manuals shall illustrate graphically and explain in English all the requirements which operation and maintenance personnel must know to operate and maintain the equipment. Three (3) copies each of the manuals shall be provided. The manuals shall also contain a listing of all software codes/programs used in the system; and (b) spare, consumable and proprietary parts list. The Contractor shall maintain the availability of all consumable materials and spare parts required keeping the DEFIS operational throughout the warranty period. The Contractor shall comply with all OSHA, NEC, and NEMA codes. The FAR provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition. The FAR provisions at 52.212-2, Evaluation Commercial Items, is applicable and includes the following addenda: Paragraph (a) is hereby modified to identify the following evaluation factors: (1) Conformance with Technical Specifications (Provided herein as Attachment A is a Specification Checklist. This checklist will be considered part of your technical proposal. Offerors are required to check the applicable column that either "yes", your proposal complies or "no", your proposal does not comply with the specification. If an offeror's proposed equipment does not comply with a specific element in the checklist, offeror's are required to check "no" on the Specification Checklist and provide a narrative/comment stating the reasons why. If your company checks "yes", the offeror shall provide supporting technical literature or a narrative, as well as identify where in the technical literature this information is located. If your equipment exceeds the requirement, please provide supporting technical literature or narrative. This checklist will be used for evaluation purposes); (2) Hardware and software compatibility with the existing BEP system; (3) Technical documentation; (4) Delivery; and (5) Past Performance (The offeror shall provide a list of three (3) references for the past three (3) years for the same or similar equipment (please include names, phone numbers, and dollar value). The evaluation factors are listed in order of importance. Between substantially equal proposal ratings, a determination will be made as to whether the additional technical merit or benefits reflected by a higher priced proposal warrants payment of the additional price. The FAR Provision at 52.212-3, Offerors Representations and Certifications Commercial Items, applies to this acquisition and includes the following addendum: The offeror shall submit a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications, Commercial Items, with their proposal. The FAR Provision at 52.212-4, Contract Terms and Conditions applies to this acquisition and includes the following addenda: Paragraph (a) is hereby modified to identify the constructive acceptance period of seven (7) calendar days after completion of the Bureau Acceptance Test (BAT). The FAR Provision at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, appies to this acquisition and the following clauses cited in the clause are applicable to this acquisition: 52,222-3, Convict Labor; 52.233-3, Protest after Award; 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.219-8, Utilization of Small Business Concerns and Small Disadvantaged Business Concerns; 52.219-14, Limitation on Subcontracting; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, Affirmative Actionfor Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-3, Buy American Act Supplies. Offers may be submitted on letterhead stationary and, at a minimum, must provide (1) the solicitation number; (2) the name, address, point of contact and telephone number of the offeror; (3) terms of any express warranty; (4) price and discount terms; (5) "remit to" address if different from mailing address; (6) a completed copy of the representations and certifications; (7) a statement specifying the extent of agreements with all terms, conditions, and provisions included in the solicitation; (8) sufficient technical literature and description to enable the Bureau to evaluate conformance with the technical requirements; (9) provide a list of three references for the past three (3) years for the same or similar equipment (please include names, phone numbers, and dollar value); (10) the offeror's proposed delivery schedule; and (11) a completed copy of the Specification Checklist. Offerors who fail to furnish the required representation or information, or reject the terms and conditions of the solicitation, may be excluded from consideration. The following documents may be obtained via email (joan.smoot@bep.treas.gov) or by fax (202) 874-2200: Section B (pricing information); FAR Clauses 52.212-1 through 52.212-5; the CBD/Solicitation; and the Specification Checklist. Offers shall be mailed to the following address: Bureau of Engraving and Printing, Office of Procurement, 14th & C Streets, S.W., Rm. 705A, Washington, D.C. 20228-0001, Attn: Joan C. Smoot. All responsible sources may submit an offer which shall be considered by the agency. Offers are due by November 17, 1998, 10:00 a.m., local time. Posted 11/03/98 (W-SN267534). (0307)

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