NASA/Langley Research Center, Mail Stop 144, Industry Assistance Office, Hampton, VA 23681-0001

99 -- AGATE ANNUAL PLANNING & SCHEDULING TRAINING WORKSHOP SOL 1-011-ADC.3600 DUE 112398 POC Marie W. Hamann, Purchasing Agent, Phone (757) 864-2258, Fax (757) 864-7709, Email m.w.hamann@larc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.nasa.gov/EPS/LaRC/date.html#1-011-ADC.3600. E-MAIL: Marie W. Hamann, m.w.hamann@larc.nasa.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being conducted under the Simplified Acquisition Procedures (SAP). Request for Proposal: Advanced General Aviation Transport Experiments (AGATE) Annual Planning & Scheduling Meeting and Training Workshop Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, coping facility, etc.) for the Advanced General Aviation Transport Experiments (AGATE) Annual Planning & Scheduling Meeting and Training Workshop which will be held from December 7 to December 10, 1998. On December 7 through December 10, the training/meeting facilities should be available as follows: Dec. 7th -- 11:00 a.m. to 8:30 p.m., Dec. 8th -- 8:00 a.m. to 8:30 p.m., Dec. 9th -- 8:00 a.m. to 8:30 p.m., Dec. 10th -- 8:00 a.m. to 5:00 p.m. The course will be 4 days. The vendor shall provide facilities and service for approximately 70 participants (15 to 20 participants will arrive on December 6 between the hours of 3:00 P.M. 6:00 P.M.). All participants will need sleeping rooms through December 9 and eating facilities through December 10. The facilities and services must include private sleeping rooms (at a minimum: a double bed, private bathroom, television, radio, and telephone). Daily meals to dinner on December 6 for early arrivals. Lunch and dinner on December 7. Breakfast, lunch, and dinner on December 8 and 9. Breakfast and lunch on December 10. All meals can be buffet, off the menu, chief choice, etc. There should be AM and PM breaks. These breaks shall cover the usual beverages and foods that the contractor usually covers for similar events. The cost of these breaks shall not exceed $3.50/participant/day for both breaks. * For a full training day session, conference rooms are needed. One to accommodate 70 participants and desire class set-up, which will be lecture style, "U" shaped table to seat 15 at the front of the room & enough tables in the audience for the remaining 55 participants. Two break-out rooms to accommodate approximately 15 people. Each of the 3 rooms should be equip with: TV/VCR, 2 viewgraph/ overhead projectors, 6-foot screen, easel/flip-chart, and internet connection. Also will need access to fax machine and copying equipment or facilities. Quotation: The hotel facility must be located in the Hampton Roads area. The vendor shall provide separate quotation within a total fixed price on a per-person rate, for both residency and day student (this should take in to consideration the in-season/off-season per diem rate fluctuations), A/V rental costs and support service costs for all goods and services described herein. The vendor s quotation should include a description of the facility s location, physical layout, property amenities (please complete attached list) overall setting, menus for attendees (must be able to accommodate special dietary requests), proposed morning evening break refreshments, conference facility description, and (audio/visual etc.). The vendor shall state the validity of the quote; rates, advanced notice of reservation, cancellation policies, and any other pertinent information. Proposal should be returned to LaRC by November 23, 1998. The provisions and clauses in the RFQ are those in effect through FAC 98-8. The SIC code and the small business size standard for this procurement are 7011 and $5.0M, respectively. The quoter shall state in their quotation their size status for this procurement. All qualified responsible business sources may submit a quotation which shall be considered by the agency. THIS COURSE BEGINS DECEMBER 7 AND ENDS DECEMBER10. Delivery shall be FOB Destination. The DPAS rating for this procurement is DO-C9. Quotations for the items(s) described above may be mailed or faxed to the identified point of contact [or bid distribution office, by the date/time specified and include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Quoters are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://procure.arc.nasa.gov/Acq/Standard_Forms/Index.html to submit a quotation. Quoters shall provide the information required by FAR 52.212-1. Please note that payments are to be made by electronic funds transfer, accordingly, you must provide the mandatory information for electronic funds transfer with your representations and certifications. Failure to provide this information may delay or prevent the receipt of payments through the Automated Clearinghouse Payment System. If the end product(s) quoted is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the quoter shall so state and shall list the country of origin. The Representations and Certifications required by FAR 52.2l2-3 may be obtained via the internet at URL: http://ec.msfc.nasa.gov/msfc/pub/reps_certs/sats/ FAR 52.212-4 is applicable. Addenda to FAR 52.212-4 are as follows: 1852.215-84 OMBUDSMAN. FAR 52.212-5 is applicable and the following identified clauses are incorporated by reference. 52.222-26; 52.222.35; 52.222-36; 52.222-37; 52.225-21. Questions regarding this acquisition must be submitted in writing no later than NOVEMBER 20, 1998. Quotations are due by NOVEMBER 20, 1998 to the address specified above and to the attention of the Bid Depository. Selection and award will be made (on an aggregate basis) to the lowest priced, technically acceptable quoter. Technical acceptability will be determined by information submitted by the quoter providing a description in sufficient detail to show that the product quoted meets the Government's requirement. Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. See above for where to obtain copies of the form via the Internet. An ombudsman has been appointed -- See Internet Note "B". It is the quoter's responsibility to monitor this site for the release of amendments (if any). Potential quoters will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Any referenced notes can be viewed at the following URL: http://cbdnet.access.gpo.gov/num-note.html and http://genesis.gsfc.nasa.gov/nasanote.html Posted 11/13/98 (D-SN271251). (0317)

Loren Data Corp. http://www.ld.com (SYN# 0248 19981117\99-0006.SOL)