Fleet & Industrial Supply Center, Regional Contracts Dept, Attn: Bid Officer/Code 210A94, 937 N. Harbor Drive, Suite 212, San Diego, CA 92132-0212

J -- REPAIR OF REPAIRABLES (ROR) SERVICES FOR CONSOLIDATED AUTOMATED SUPPORT SYSTEM (CASS) STATIONS SOL N00244-99-R-0011 DUE 120398 POC Jo Escalera (Code 2701), A/C (619) 532-2558 WEB: Click here for the FAR and DFARS., http://farsite.hill.af.mil/vffar1.htm. E-MAIL: Click here to contact the contracting officer via, jo_c_escalera@sd.fisc.navy.mil. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number N00244-99-R-0011 applies and is issued as a Request for Proposal. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars (FAC) 97-09 as provided on-line at http://farsite.hill.af.mil/vffar1.htm. ***Note: FAC 97-07 is not effective until 01Jan99*** The August 1998 Defense Federal Acquisition Regulation Supplement (DFARS), is current up to DCN 19981109 and is provided on-line at http://farsite.hill.af.mil/VFDFAR1.HTM. This solicitation is issued on an unrestricted basis. All responsible sources may submit an offer. Offerors are expected to propose innovative approaches to accomplish this effort in an economical yet effective manner. The contractor will perform Repair of Repairables (ROR) services for the Consolidated Automated Support System (CASS) Stations. Services will support the Automated Test Equipment (ATE) Laboratory and Avionics Production located at the Naval Aviation Depot, North Island (NADEP-NI), San Diego CA. This is not a follow-on contract for NADEP-NI and is considered a new requirement. Prior orders for ROR CASS Station support have been obtained on a sole source basis from NAVAIRWARCENACDIV Lakehurst. Reference document for the CASS failure assets list, TWG-LKE-014 dated Apr 98, is available from the NAVAIRWARCENACDIV Lakehurst on-line web site at http://spectra.crane.navy.mil/reliability/. A hard copy of TWG-LKE-014 is also available from the Contracting Officer at the email address within this announcement. *** The proposed contract will be a firm fixed priced, indefinite delivery/indefinite quantity. *** CLAUSES: The following clauses are hereby incorporated by reference or full textas appropriate: FAR 52.212-1, Instructions to offerors -- commercial, FAR 52.212-2, Evaluation -- commercial items, FAR 52.212-3, Offeror representations and certifications -- commercial items, FAR 52.212-4, Contract terms and conditions-commercial items and FAR 52.212-5, Contract terms and conditions required to implement statutes or executive orders -- commercial items. ADDENDUM: FAR 52.212-1: Addenda (a): Pursuant to FAR 19.102, the Standard Industrial Classification (SIC) code is 3825, with a business size standard of 500 employees. The assigned Federal Supply Class (FSC) is J099. Addenda (b)(4): PREPARATION AND SUBMISSION OF OFFERS: Offerors shall provide their proposals in separate sections as addressed below in hard copies (5 copies) and diskette version (MS word), no later than the closing date and time established within this announcement. Detailed information on the Sections is provided below. There are no limitation to page counts, except for Section I. There are Five Sections to offerors proposals: Section I -- Technical Capability, Section II -- Past Performance, Section III -- Price, Section IV -- Subcontracting Plan, and Section V -- Representations and Certifications (Response to FAR/DFARS 52.212-3/252.212-7000). Section I: Technical Capability Proposal: limited to 25 pages (proposal cover page, table of contents, company proprietary statements, are not included in the page count). The *Technical Capability Proposal will consist of the Contractor's Statement of Work. The contractor must write a Statement of Work that responds to the solicitation and meets the criteria in the Statement of Objectives (SOO) (also see FAR 52.212-2). The SOO is a Government prepared document incorporated into the RFP that states the overall solicitation objectives. The intent of the SOO is to provide offerors maximum flexibility to propose innovative approaches. Offerors will use the SOO, together with other portions of the RFP as a basis of preparing a proposed Statement of work (SOW). The SOW will be submitted as part of the proposal and will become an attachment to the contact at award. *ORAL PRESENTATIONS are intended to complement the written Technical Capability offer, allowing for greater interaction between the government and the offeror through open communication as defined in FAR Part 15.306 "Exchange with Offerors after Receipt of Proposals". Offerors are required to provide an oral presentation of their Technical Capability proposal. Only the content of the written technical capability proposal will be evaluated. Presentations will be scheduled approximately three to seven working days after the solicitation closing date. The Contracting Officer and the offeror will mutually agree upon the schedule of presentations. In the event a time and date cannot be agreed to, the Contracting Officer shall designate a time and date for Oral Presentations which will be considered final. Offerors who do not conduct oral presentations on the exact date and time of their scheduled appointment will not be considered for award. Oral presentations will be conducted at Fleet and Industrial Supply Center, 937 North Harbor Drive, San Diego CA. No additional or modified written documentation will be accepted or considered during oral presentations. To the extent there are discrepancies between written proposals and oral presentations, the written proposals will prevail for evaluation purposes. Contractor presenters will be limited to two. Time limitation of the Oral Presentation of Technical Capability is 60 minutes. After the oral presentation there will be a 30-minute Question and Answer (Q&A) session. The Q&A will be recorded on audiocassette tape and shall not be deemed to constitute "discussions" as defined in FAR 15.306. Visual Media: Black and White (preferred) Transparency slides (unlimited # of slides, but must be sufficient to meet the presentation time limit), Government will provide presentation equipment (Overhead Projector). Submit 5 hard copies of offeror's slides to the Contracting Officer prior to the scheduled time of the Oral Presentation. NOTE: Do not include price in your technical presentation. The Government will record oral Presentations by audiocassette tape. Section (II): Past Performance -- Provide a Contractor Performance Data Sheet (CPDS) for each contract completed or existing contract. If an existing contract is used, as a minimum, the base year of the contract must be completed. For IDIQ contracts, with the base year completed, offerors shall report on all completed delivery/task orders collectively (as one contract). Prime contractors and proposed subcontractors are each required to submit CPDS consisting of the following information: (1) Contractor name (2) Division (3) Address (4) RFP # (5) Name of person at contractor facility who can verify contract data (6) Telephone No. (7) Fax No. (8) List Performance Data on your three (3) most recently completed Federal Government Contracts (NOT to exceed three (3) years since completion) for like similar items under this RFP. (If you do not have three (3) Federal Government contracts, then list state, local, or commercial contracts, in that order, to complete this report), (9) Contract No. (10) Date completed (11) Contract Type (Fixed Price, Cost Reimbursable, etc), (12) Item Description (13) Contract quantity/length of service, (14) Customer Name (15) Customer (Person who can verify data) (16) Address (17) Telephone No. and (18) FAX No. Section III: Price -- Contractors are encouraged to develop their pricing strategy based on commercial industry standards. It is requested that each Contract Line Item Numbering (CLIN) s reflect firm fixed pricing. Refer to Defense Federal Acquisition Regulation Supplement (DFARs) Subpart 204.71 for CLIN procedures. The Base plus the four option years, must include pricing in the format of separately priced CLINs. Sequential numbering of Clins in the option years is required. Proposed unit prices will be for "each" CASS station, per year. NOTE: Pricing per station in the Base Year is for a 8 month performance period (01 Feb 99 through 30 Sep 99) (Example of 8 month pricing: Calculate the yearly amount per station and divide by 12 months to equate the monthly price, then multiply by 8 months for the cost of the Station in the Base performance year). ****Clin 0001 Repair of Repairables (ROR) Services for the Consolidated Automated Support System (CASS) Stations located at NADEP-NI, in accordance with the contract SOW. ***Clin 0001AA CASS Stations//Quantity 6//Unit Price//Extended Amount. ***Clin 0001AB CASS Stations//Quantity 10//Unit Price//Extended Amount. Clin Option Quantities (Clins 0002 and 0003) are subject to FAR 52.217-6 "Options for Increased Quantities and FAR 52.217-7 "Increased Quantity-Separately Priced Line Item". Per each Clin, the Government has the right to order any quantity amount, including the maximum quantity.****Clin 0002 Option Quantities for Repair of Repairables (ROR) Services for the Consolidated Automated Support System (CASS) Stations located at Navy Installation Sites within San Diego County, in accordance with the contract SOW. ***Clin 0002AA CASS Stations//Quantity 05//Unit Price//Extended Amount. ***Clin 0002AB CASS Stations//Quantity 10//Unit Price//Extended Amount. ****Clin 0003 Option Quantities for Repair of Repairables (ROR) services for the Consolidated Automated Support System (CASS) Stations located at other Navy Installation Sites throughout the continental United States, in accordance with the contract SOW.***Clin 0003AA CASS Stations//Quantity 10//Unit Price//Extended Amount.*** Clin 0003AB CASS Stations//Quantity 20//Unit Price//Extended Amount. Specified Navy installations will be identified in the Task Orders. The Government intends to place orders against the proposed contract. Section IV: Subcontracting Plan -- A "Subcontracting Plan for Small and Small Disadvantaged Business Concerns" shall be submitted in accordance with the provisions of FAR 52.219-9, incorporated by reference hereto. A subcontracting plan is required as part of the initial proposal submission from all offerors other than small business concerns. The government will review each plan to ensure that it is consistent with the provisions of FAR 52.219-9. The subcontracting plan will be subject to negotiations along with the other terms and conditions of the potential contract. Section V: Representations and Certifications -- Commercial Items as required by FAR 52.212-3 and DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items. Amendments to this solicitation will be published in the same manner as this initial synopsis/solicitation. The Defense Priorities and Allocations System (DPAS) and assigned rating are: DO-S10. Addenda (h): the Government anticipates a single contract award. FAR 52-212-2 -- Evaluation-Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract award will be based upon a "Best Value" approach and the following factors shall be used to evaluate offers: (1) Technical Capability of proposed item/service to meet the requirement (2) Past Performance (3) Price. The factors are listed in descending order of importance. Technical Capability and Past Performance, when combined, are significantly more important than Price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Addenda (d) to FAR 52.212-2: Factor (1) Technical Capability of Proposed Item/Service to meet the requirement, will be evaluated by the technical information submitted in response to FAR clause 52.212-1 -- Instructions to Offerors-Commercial Items. Technical Capability will consist of the Contractor's Statement of Work (SOW) -- the contractor must write a SOW that responds to the criteria in the Statement of Objectives (SOO). The factor for Technical Capability will be evaluated on a five tier adjectival scoring system: Excellent, Good, Satisfactory, Marginal, and Unsatisfactory. The following SOO represents the Government's minimum needs. CASS REPAIR OF REPAIRABLES STATEMENT OF OBJECTIVES (SOO). **** 1.0 SOO INTRODUCTION AND PURPOSE****1.1. Introduction. The contractor will perform services for the Repair of Repairables (ROR) for the Consolidated Automated Support System (CASS) Stations. These services will be used to support the Automated Test Equipment (ATE) Laboratory and Avionics Production located at the Naval Aviation Depot, North Island, San Diego, CA. The NADEP-NI laboratory Program Management Team Office (PMTO) currently has 6 CASS stations, with configurations consisting of Communication, Navigation, and Identification (CNIs), Radio Frequency (RFs), and Hybrid (HYB). The Production area has various configurations also. The number of CASS stations at Navy installations may increase up to 40 or more.***** 1.2 Purpose. The purpose of the Statement of Objectives is to provide Repair of Repairables (ROR) services for the Consolidated Automated Support System (CASS) Stations. The contractor will furnish repair services when requested by the Government. ***2.0 OBJECTIVES:*** 2.1 Develop planned schedules for providing the Government with the repaired assets in a 30-day turn-around-time (TAT). ***2.2 Establish a plan for providing on-site spares. ***2.3 Repair assets and return them back to the Government in a Ready for Issue (RFI) condition. ***2.4 Provide the testing process for an RFI asset passing the CASS Self Maintenance Acceptance Tests (SMAT) and CASS Calibration tests, including Input/Output (IO) Self Test (ST), Radio Frequency (RF) Input/Output-Self Test (IO-ST), and Communication Navigation Instrumentation (CN&I) (IO-ST). Parts substitutions must comply with the CASS Technical data Package Level 3.***2.5 Provide a detailed plan for handling Failed Assets in regards to inspection of failed assets and decisions of the disposition of the assets .***2.6 Provide the functional program management authority of the prime and subcontractor and their respective roles for interfacing with Government representatives.***2.7 Provide quarterly status reports identifying work in process, all assets that have completed the ROR cycle, and the TAT for each repaired asset and the description of repair for each asset. Generally, the Navy has received status reports describing assets part number, serial number, item description, site from where the asset came, received date by contractor and if the asset is still in work then a estimated date of return. The report also identifies all assets not expected to meet the TAT and the reason the TAT was not met. Factor (2): Past Performance will be evaluated by the information required by FAR Clause 52.212-1 -- Instructions to Offerors-Commercial Items. Past performance information will be evaluated as provided on the Contractor Performance Data Sheet (CPDS). Information utilized will be obtained from these references as well as any other sources that may have relevant information, including local and state governmental agencies and professional organizations. Proposals lacking relevant past performance data will be considered an "unknown risk" which will have no positive or negative evaluative significance. A proposal receiving a "unknown risk" for Past Performance, may not represent the most advantageous proposal to the government and thus may be an unsuccessful proposal when compared to proposals of other offerors. Past Performance will be evaluated on a six-tier adjectival scoring system: Exceptional/Very low performance risk, Very Good/Low performance risk, Satisfactory/Moderate Performance Risk, Marginal/High performance risk, Unsatisfactory/Very high performance risk, and Unknown performance risk. Factor (3): Price -- The degree of importance of price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based, or when price is so significantly high as to diminish the value of the technical superiority to the Government. FAR 52.212-3 and DFARS 252.212-7000 -- Offeror Representation and Certifications -- Commercial Items. Contractors are required to fill-in the Representation and Certifications. FAR 52.212-4 Terms and Conditions-Commercial Items and includes the applicable clauses: 52.203-6 Restrictions on Subcontractor Sales to the Government -- Alt I, 52.215-6 Integrity of Unit Prices, 52.232-18 Availability of Funds, 52.252-4 Alterations in contract, 52.216-18, Ordering -- Base Year -- from date of award to one year thereafter and four option years; 52.216-19 Order Limitations (a) $500.00 (b) (1) $500,000 (2) $1,000,000 (3) 30 calendar days (d) 5 calendar days; Designation of Ordering Activity: Fleet and Industrial Supply Center (FISC) San Diego, 52.216.20, Indefinite Quantity (Base and four option years: 60th day following contract expiration of Option Year IV); Minimum and Maximum Quantities -- Sep 1994 -- NAVSUP (minimum quantity $150,000); 52.217-8, Option to Extend Services; 52.217-9, Option to Extend the Term of the Contract; 52.232-18, Availability of Funds; 52.247-34 FOB Destination; 52.217-6 -- Option for Increased Quantity; 52.217-7 -- Option for Increased Quantity -- Separately Priced Line Item; 5252.216-9402 -- Oral Orders (Indefinite Delivery Contracts)(NAVSUP), 5252-2.16-9403 -- Written Orders (Indefinite Delivery Contracts)(NAVSUP). PERIOD OF PERFORMANCE: Performance Period will be for the Base Year, and Four Option Years. The Base Year is 01 February 1999 through 30 September 1999. Option Years, if exercised, will be Option I (01 October 1999 through 30 September 2000), Option II (01 October 2000 through 30 September 2001), Option III (01 October 2001 through 30 September 2002, and Option IV (01 October 2002 through 30 September 2003). Type of Contract is Firm Fixed Price, Indefinite Delivery, Indefinite Quantity. 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders and includes the following applicable clauses (a) 52.222-3, Convict Labor and (2) 52.233-3, Protest After Award ; (b): 52.203-6, Restrictions on Subcontractor Sales to the Government-Alt 1; 52-203-10, Price or Fee Adjustment for Illegal or Improper Activity; 52.219-8, 52.219-9 -- Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan; Utilization of Small Business Concerns and Small Disadvantaged Business Concerns; ) ; 52.219-14 Limitation on Subcontracting; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans ; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; 52.247-64, Preference for Privately-Owned U.S.-Flagged Commercial Vessels (46 U.S.C.1241); 252.212-7001,CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDER Posted 11/13/98 (W-SN271357). 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