SERVICES FOR INTERNATIONAL LABORATORY ACCREDITATION CONFERENCE (ILAC 2000) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 53SBNB967001 and the solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-06. The standard industrial classification (SIC) Code is 7011. The Contract Line Item Numbers (CLINs) are as follows: CLIN 0001 is for services, meeting rooms, food, and equipment for the conference to be held within a two block radius of a Metro Station for October 28, 2000 through November 3, 2000. The following are to be priced by 1 lot: CLIN 0001AA, General Session theatre style 250 people; CLIN 0001AB Registration; CLIN 1AC Breaks, 2 times per day for 200 people.CLIN 0001AD Audio-Visual equipment CLIN 1AE Luncheon setup in rounds for 200 people CLIN 1AF Opening Reception/registration hot and cold hors d'oeuvres and cash bar for 200 people; CLIN 0001AG Dinner setup in rounds for 200 people. STATEMENT OF WORK. Contractor shall furnish the necessary facilities, personnel, food, equipment and services as necessary for the International Laboratory Accreditation Conference to be held October 30, 2000 through November 5, 2000. The contractor shall provide meeting services for off-site conference. Contractor shall be able to provide 100 sleeping rooms for arrival October 28, and 200 rooms for arrival October 29, departing November 3, (25 rooms within government per diem). Also provide meeting room, audio-visual equipment, food and beverage over the specified dates. Specific Requirements: A. Room for general session set-up theatre style for 250 people, on October 30-November 3, 8am-5pm. B. Registration area outside of meeting room with 4-6ft. tables, 4 chairs, trashcan, message board, and 4 easels. C. Coffee breaks to consist of coffee (regular and decaffeinated), tea, assorted juices, breakfast breads at 8am, refresh coffee (regular and decaffeinated), and tea at 10am, and coffee (regular and decaffeinated), tea and assorted sodas at 3pm on October -- November 3. All coffee breaks are for 200 people each. D. Audio-visual requirements -- Podium, lavalier microphone, overhead projector, 35mm projector, data projector, and screen in general session room on October 30-November 3. E. Room for sit-down luncheon set-up in rounds on October 30-November 3 for 200 people, 12pm-1pm. F. Opening reception/registration on Sunday, October 29 to consist of hot and cold hors d'oeuvres and cash bar, from 5-7pm for 200 people. G. Room for sit-down dinner set-up in rounds on November 1, from 6-9 pm for 200 people. The offeror shall include the same warranty terms offered to the general public in customary commercial practices. The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. FAR provision 52.212-2, Evaluation -- Commercial Items applies with the following specific evaluation criteria: (i) technical capability to meet the Government requirement; and, (ii) past performance. Evaluation of the specific evaluation criteria will be based on information submitted in response to this RFQ. It is recommended that information be included which demonstrates that the services to be provided meet all the requirements identified in this combined synopsis/solicitation. In addition, past performance will be evaluated (include contact points, telephone numbers, and a description of the items). Information which merely offers to furnish an item in accordance with the requirements of the Government or does not address a requirement contained herein will be evaluated based on this information or lack of information. Offerors are cautioned to submit quotes on the most favorable basis, since the Government may elect to make an award without further discussions or negotiations. Award shall be made within 30 days after receipt of quotes; and to the offeror submitting the best value to the government. The clause at 52.212-4, Contract Terms and conditions-Commercial Items, applies to this acquisition. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and includes the following FAR clauses: FAR 52.222.26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam; FAR 52.222-41, Service Contract Act of 1965, As amended (41 U.S.C. 351, et seq.); 52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C. 206 and 41 U.S.C. 351, et seq.), and FAR 52.225-19, European Union Sanction for Services (E.O. 12849), applies to this acquisition. Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer (DEC 1996) apply to this acquisition and may be read at http://www.nist.gov/admin/od/contract/protest.htm. The offeror responding to this RFQ shall submit prices for all requested items, demonstrate the capability of providing the services required by NIST, past performance information, and a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (available at http://www.nist.gov/admin/od/contract/contract.htm), with their RFQ to NIST, Acquisition and Assistance Div., Bldg 301, Rm B117, 100 Bureau Drive, Stop 3572 Gaithersburg, MD 20899-3572, ATTN: Diane Loeb, Solicitation No.: 53SBNB967001. Quotes and information pertaining to this requirement shall be received by 3:00 p.m. EST January 6, 1999. For information regarding this solicitation contact Diane Loeb, Contract Specialist, telephone number (301)975-6399 or FAX (301)963-7732, or email: dloeb@nist.gov. WEB: NIST Contracts Homepage, hhtp://www.nist.gov/admin/od/contract.htm. E-MAIL: NIST Contracts Office, Contract@nist.gov. Posted 12/04/98 (W-SN277354).

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