Naval Surface Warfare Center, Code 1161, 300 Highway 361, Crane IN 47522-5001

B -- COST/ECONOMIC STUDY SOL N00164-99-R-0022 DUE 122898 POC Gay Catt, Code 1161SL, 812-854-3861, Fax 812-854-3465, Rex Williams Contracting Officer E-MAIL: click here for point of contact, catt_gd@crane.navy.mil. Sources are being sought and information requested to assist with an ongoing business case analysis. Naval Surface Warfare Center, Crane is looking for businesses to share cost/rate information. The area being studied is Personal Property Management. The contractor shall provide and manage all personnel, material and travel to perform the tasks associated with the management of Personal Property. The positions being studies are: Transportation Assistant, Supervisory Traffic Management Specialist and Transportation Claims Examiner. The place of performance will be Crane Division, Naval Surface Warfare Center, Crane, Indiana. Performance requirements are: Inspecting carrier's facilities once every six months, this is done by the Installation transportation Officer (ITO). Processing applications for shipment and/or storage of personal property. Advising member of his entitlements and responsibilities. Preparation of Government bills of lading, transportation control and movement documents. Maintain outgoing/incoming shipment files/records. The contractor shall maintain files on quality control and loss and damage claim files. The contractor shall inspect, on a quarterly basis, not less than 50% of inbound and not less than 50% of outbound personal property shipments and claims, to assure that all carriers provide service applicable with the terms and conditions of the Tender of Service and applicable tariffs, rate tenders and non-temporary storage contracts. The contractor shall inspect not less than 100% of all mobile homes when the mobile home to be inspected is within a reasonable commuting distance. When requested by the ITO or the member, the Contractor shall make a maximum effort to provide inspection service upon delivery of a specific shipment at destination. The Contractor shall inspect Direct Procurement Method (DPM) shipments inbound, outbound, intra-city and intra-area moves of personal property per DOD 4500.34, Chapter 4. The Contractor shall maintain a log of outbound and local DPM moves. The Contractor will be responsible for maintaining a current inventory of all Government owned containers (GOC). The contractor must assist owners in submission of loss or damage claims and monitor progress of said claims. This includes correspondence with the carrier and/or claimant and notification of the adjudicating authority of paying agency that payment has been made or denied by the carrier. The Contractor shall closely monitor carriers for violations of provisions of the Tender of Service, rules and regulations of rate tariffs, legal requirements or unethical acts. The contractor shall take action by warning the carrier of suspending. All letters of warning, suspension, and/or recommendations for disqualification shall be prepared and submitted by the Contractor via the Supply Officer. The Contractor shall provide a cost comparison of packing, line haul rates, storage and appropriate accessorial services for civilian when requested by Human Resources. Also costing information must be provided to the public works department when military members are moved from the local economy to government quarters. Key Personnel requirements: Property Supervisor Exercises transportation management functions for the movement of household goods and personal property (both incoming and outbound) for all branches of the military service and civilian agencies of the government, moving in and out of 32 counties of Indiana and 6 counties in Illinois. Provides quality control, assists in processing claims by members and provides storage of these personal property shipments until such time as delivery is desired. Must have a thorough and comprehensive knowledge of all phases of the Personal Property operations, including the principles of overall traffic management, purchase procedures, contract administration in relation to procurement of services relative to preparation and movement and storage of Household Goods. Must have ability to exercise diplomacy in dealing with all types of personalities in helping solve individual problems.Must be familiar with the rules and regulations of carrier tariffs and operating specifications, contracts, tenders of service, and basic agreement requirements. Must have (1) year experience on TOPS and counseling of military entitlements. Transportation Assistant Serves as system administrator for the Transportation Operational Personal Property standards System (TOPS). Processes outbound shipment applications, determines shipment entitlements from permanent changes of station (PCS) orders. Must have knowledge of Sun Sparc 20 System, UNIX Operating System V, Oracle data base management system software, Personal office Services(PSO) software, and International Traffic Distribution and Evaluation system programs and software. Requires knowledge of Domestic and International Personal Property Rate Solicitation and Joint Travel Regulations. Must have (1) year experience on TOPS and counseling of military entitlements. Transportation Assistant Manages the Total Quality Assurance Program (TQAP) over all Department of Defense shipments of personal property which originate or terminate within NAVSURFWARCENDIV, Crane's area of responsibility. Requires knowledge of the principles of traffic management as it applies to the shipment of personal property. This includes tariffs, laws, rates and practices of freight and household goods carriers. Must be knowledgeable of personal property traffic management regulations. DITY Move Program procedures regarding entitlement and authorization of advanced funds. Must have a practical knowledge of technical shipment operations outlined in various manuals and instructions used in worldwide movement of personal property. Transportation Loss/Damage Claims Examiner Inspects personal property shipments to ensure the contractor has the proper packing material, personal are qualified, van is clean, and proper containers are used for household items. Inspects overseas containers for caulking, serviceability and Department of Defense approval. Accompanies Military Management Command (MTMC) personnel on per-award surveys to evaluate commercial facilities for entry into and continuation into the Regional Storage Management Program. Based on applied technical knowledge of the industry, its practices, overall suitability, capability, manpower capability, financial and other resources essential to comply with requirements of contractual agreements and afford proper protection to personal property of DOD personnel. Must have knowledge of commercial and government transportation methods and related services governing the movement of household goods, mobile homes, privately owned vehicles, and firearms. All information gathered will be used in a comparison to determine the most efficient method of doing business. All information shared will be kept confidential. Information will be compared with current Government rates, other private industries, and rates mandated by the Department of Labor. Site visits are not being scheduled at this time. The necessity of a site visit will be determined after the information gathering process is complete. Technical questions should be directed to Ms. Gay D. Catt @ 812-854-3861 or via e-mail to: catt_gd@crane.navy.mil. This notice is for information gathering purposes only. Do not submit a formal proposal at this time. Send applicable information to: NAVSURFWARCENDIV, Bldg. 64, Code 1161SL, 300 Highway 361, Crane, IN 47522-5001 or fax to the number listed in Item 11 above. E-mail address that can be used is: catt_@crane.navy.mil. Posted 12/11/98 (W-SN279439). (0345)

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