MARKET INVESTIGATION -- PROGRAM INFORMATION MANAGEMENT Request for Comment The Program Executive Office for Intelligence, Electronic Warfare and Sensors (PEO IEW&S) at Fort Monmouth, N.J. would like to provide Industry the opportunity to comment, by NLT 1 February 1999, on the below Draft "Requirements for Program Information Management". In concert with the Army's overall objectives of integrating digital technologies into our business processes and our desire to adopt modern commercial and business practices into the programs that we manage, we have structured the attached document to define the framework from which we and Industry can exchange, manage and use program data in a collaborative environment. The emphasis is on obtaining program insight rather than program oversight and being as non-intrusive on industry's own processes as practical. Therefore, it is encouraged for Industry to candidly provide their comments on the practical applications and utility of these documents along with recommended changes. As the contractor shall be assessed on compliance to the JTA, comment on the Information Transfer Standards and Information Exchange Standards that are mandated is encouraged. Also of special interest is the desirability and need, from Industry's perspective, to have the Government provide additional information about the infrastructure, hardware, software and government concept of operation here at Fort Monmouth. Comments should be provided to the POC below or sent to PEO IEW&S, Atten: SFAE-IEW&S (Mr. Jiranek), Fort Monmouth, N.J. 07703-5301. Additional information and guidance will be provided by the POC for this request, Mr. Victor Jiranek who can be reached at (732) 532-6858 or on e-mail at jiranek@doim6.monmouth.army 15 December 1998 Draft Requirements for Program Information Management STATEMENT OF WORK SHARED DATA ENVIRONMENT We are looking to adopt modern commercial and business practices into the programs that we manage. We look not to mandate processes but rather obtain insight into the program by monitoring the contractor's own processes. This requirement will establish the framework from which Government and Industry can exchange, manage and use program information in a collaborative environment so that both parties can execute their respective missions. A Working-level Integrated Product Team (WIPT) will be established to execute this paperless program by implementing a common shared data environment which shall be Joint Technical Architecture Army (JTA) compliant. As defined in this document, information* required to enable government insight and execution of the program shall be provided through this common shared data environment. The WIPT will implement controls to prevent data aggregation, unauthorized access and the control of proprietary data. Classified data will be handled off-line in non-electronic format until technology matures adequately to protect such data. The WIPT will develop work products through a common digital environment to reduce cycle time, cost and paper waste. Government and Industry tools used in the shared data environment will be available to the WIPT members. *For example purposes only, types of information could encompass data necessary for program execution in the Logistics (Parts Lists, Spares Lists, Provisioning, Training Interactive Electronic Technical Manuals), Programmatics (Earned Value- Cost/Schedule Status, Workflow Management and Scheduling), and Technical (Drawings, Specifications, Production Planning, Production Management, Test Reports and Test Data) areas. SECTION L -- INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR PROGRAM INFORMATION MANAGEMENT (PIM) SYSTEM DEMONSTRATION. The offeror shall demonstrate the ability to provide the Government with near real time, on-line digital access to all required information and data using its PIM system. This demonstration shall consist of a one-week period in which Government personnel will access the PIM system from their assigned workstations at TBD, and elsewhere, using offeror-supplied procedures. The Government personnel will be acquisition managers and functional specialists experienced in acquisition management, but without any special information technology training or experience. Government personnel shall be able to view, handle, print, download, and annotate data to obtain necessary management, engineering and logistical information. SECTION M -- EVALUATION FACTORS PROGRAM INFORMATION MANAGEMENT (PIM) SYSTEM 1. The Government will assess the suitability of the contractor's Program Information Management (PIM) system to obtain the required information and operate in a digital environment. Much of this information had previously been obtained through the delivery of CDRL items and other formal reporting procedures. The assessment will include the evaluation of the system's adequacy for Government personnel to obtain the necessary information and insight for program execution and operation in a digital environment*. The ease with which Government personnel can access the PDM system, obtain, and operate with this system will be assessed. *For illustrative purposes, the type of benchmarks that the government will be using shall include: Degree to achieving a paperless program via Digital Operation. Degree to which requirements are met. Linkages/bridges between data bases. Compliance to JTA. Access to data. Openness to native data bases/degree of tailoring required for Government application. Ease of use/compatability with existing tools. Degree to which a products design and supportability are merged. Real Time Customer Collaboration. Frequency of updating. Degree of protection for proprietary information and privacy of communications. Posted 12/22/98 (W-SN282697).

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