NASA/Langley Research Center, Mail Stop 144, Industry Assistance Office, Hampton, VA 23681-0001

99 -- FUNCTIONAL TRAINING -- FOOD AND LODGING SOL 1-011-ADC.5031 DUE 012599 POC Marie W. Hamann, Purchasing Agent, Phone (757) 864-2258, Fax (757) 864-7709, Email m.w.hamann@larc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.nasa.gov/EPS/LaRC/date.html#1-011-ADC.5031. E-MAIL: Marie W. Hamann, m.w.hamann@larc.nasa.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being conducted under the Simplified Acquisition Procedures (SAP). INTERNATIONAL PROJECT MANAGEMENT APRIL 11-16, 1999 Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, coping facility, etc.) for the International Project Management (IPM 8). This session which will be held from April 11 to April 16, 1999. Check in will be on April 10. On April 11 through April 16, the training/meeting facilities should be available from 8:00 a.m. to 9:00 p.m. The course will be in session for 6 consecutive days at this location. The vendor shall provide facilities and service for approximately 38 participants (participants will arrive on April 10 between the hours of 3:00 p.m. 6:00 p.m.). All participants will need sleeping rooms through April 15 and eating facilities through April 16. The facilities and services must include private sleeping rooms (at a minimum: a double bed, private bathroom, television, radio, and telephone). All meals can be buffet, off the menu, chief choice, etc. There should be AM and PM breaks. These breaks shall cover the usual beverages and foods that the contractor usually covers for similar events. The cost of these breaks shall not exceed $3.50/participant/day for both breaks. * For a full training day session, conference rooms are needed to accommodate 38 participants and desire class set-up, which will be lecture style "U" shaped table. Five- (5) break out rooms are needed (used for one presenter only). Also required are: 10 flipcharts, paper, markers and an overhead projector & screen, access to computers/data lines to facilitate checking e-mail etc. access with participants offices. Also, 10 tape recorders & 10 blank tapes, TV/VCR combination, stand-alone VCR, data projector, 35 mm slides projector with wireless remote control and extra carousel wireless microphone. Quotation: The vendor shall provide separate quotation within a total fixed price on a per-person rate, for both residency and day student (this should take in to consideration the in-season/off-season per diem rate fluctuations), A/V rental costs and support service costs for all goods and services described herein. The vendor s quotation should include a description of the facility s location, physical layout, property amenities (please complete attached list) overall setting, menus for attendees (must be able to accommodate special dietary requests), proposed morning evening break refreshments, conference facility description, and (audio/visual etc.). The vendor shall state the validity of the quote rates, advanced notice of reservation, cancellation policies, and any other pertinent information. Proposal should be returned to LaRC. SYSTEMS ENGINEERING APRIL 27-30, 1999 Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, coping facility, etc.) for the Systems Engineering. This session which will be held from April 27 to April 30, 1999. Check in will be on April 26. On April 27 through April 30, the training/meeting facilities should be available from 8:00 a.m. to 9:00 p.m. The course will be in session for 4 consecutive days at this location. The vendor shall provide facilities and service for approximately 34 participants (participants will arrive on April 26 between the hours of 3:00 p.m. 6:00 p.m.). All participants will need sleeping rooms through April 29 and eating facilities through April 30. The facilities and services must include private sleeping rooms (at a minimum: a double bed, private bathroom, television, radio, and telephone). All meals can be buffet, off the menu, chief choice, etc. There should be AM and PM breaks. These breaks shall cover the usual beverages and foods that the contractor usually covers for similar events. The cost of these breaks shall not exceed $3.50/participant/day for both breaks. * For a full training day session, conference rooms are needed to accommodate 34 participants and desire class set-up, which will be lecture style "U" shaped table. Four (4) break out rooms are needed (5 participants for each room). Also required are: 2 flipcharts and markers and an overhead projector & screen, access to computers/data lines to facilitate checking e-mail etc. access with participants offices. For other equipment and room layout also see attached. Quotation: The vendor shall provide separate quotation within a total fixed price on a per-person rate, for both residency and day student (this should take in to consideration the in-season/off-season per diem rate fluctuations), A/V rental costs and support service costs for all goods and services described herein. The vendor s quotation should include a description of the facility s location, physical layout, property amenities (please complete attached list) overall setting, menus for attendees (must be able to accommodate special dietary requests), proposed morning evening break refreshments, conference facility description, and (audio/visual etc.). The vendor shall state the validity of the quote rates, advanced notice of reservation, cancellation policies, and any other pertinent information. Proposal should be returned to LaRC. CONSTRUCTION OF FACILITIES MANAGEMENT FEBRUARY 1-5, 1999 Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and supporttraining services (audio/visual (A/V) equipment, coping facility, etc.) for the Construction of Facilities Management. This session which will be held from February 1 to February 5, 1999. Check in will be on February 1. Monday, February 1, social hour from 5:00 6:00 p.m., followed by dinner from 6:00 7:00 p.m. On February 1 through February 5, the training/meeting facilities should be available as follows: Feb. 1 -- 5:00 p.m. to 9:00 p.m. Feb. 2 -- 8:00 a.m. to 9:00 p.m. Feb. 3 -- 8:00 a.m. to 9:00 p.m. Feb. 4 -- 8:00 a.m. to 9:00 p.m. Feb. 5 -- 8:00 a.m. to 1:00 p.m. The course will be in session for 5 consecutive days at this location. The vendor shall provide facilities and service for approximately 45 participants (participants will arrive on February 1 between the hours of 12:00 Noon 4:00 P.M.). All participants will need sleeping rooms through February 4 and eating facilities through February 5. The facilities and services must include private sleeping rooms (at a minimum: a double bed, private bathroom, television, radio, and telephone). All meals can be buffet, off the menu, chief choice, etc. Coffee and tea (regular and decaf) should be set up in the classroom all day, with soft drinks added to the coffee and tea in the afternoon. Coffee and tea set up for the evening sessions, which are planned for Monday, Tuesday and Thursday. There should be AM and PM breaks. These breaks shall cover the usual beverages and foods that the contractor usually covers for similar events. The cost of these breaks shall not exceed $3.50/participant/day for both breaks. * For a full training day session, conference rooms are needed to accommodate 45 participants and desire class set-up, which will be 4 participants per table. Also required are: 6-8 flipcharts and markers and an overhead projector & screen. Quotation: The vendor shall provide separate quotation within a total fixed price on a per-person rate, for both residency and day student (this should take in to consideration the in-season/off-season per diem rate fluctuations), A/V rental costs and support service costs for all goods and services described herein. The vendor s quotation should include a description of the facility s location, physical layout, property amenities (please complete attached list) overall setting, menus for attendees (must be able to accommodate special dietary requests), proposed morning evening break refreshments, conference facility description, and (audio/visual etc.). The vendor shall state the validity of the quote rates, advanced notice of reservation, cancellation policies, and any other pertinent information. Proposal should be returned to LaRC by December 30, 1998. The provisions and clauses in the RFQ are those in effect through FAC 97-09. The SIC code and the small business size standard for this procurement are 7011 and $5M, respectively. The quoter shall state in their quotation their size status for this procurement. All qualified responsible business sources may submit a quotation which shall be considered by the agency. Delivery to Langley Research Center is required within 120 days ARO. Delivery shall be FOB Destination. The DPAS rating for this procurement is DO-C9. Quotations for the items(s) described above may be mailed or faxed to the identified point of contact [or bid distribution office, by the date/time specified and include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Quoters are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://procure.arc.nasa.gov/Acq/Standard_Forms/Index.html to submit a quotation. Quoters shall provide the information required by FAR 52.212-1. Please note that payments are to be made by electronic funds transfer, accordingly, you must provide the mandatory information for electronic funds transfer with your representations and certifications. Failure to provide this information may delay or prevent the receipt of payments through the Automated Clearinghouse Payment System. If the end product(s) quoted is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the quoter shall so state and shall list the country of origin. The Representations and Certifications required by FAR 52.2l2-3 may be obtained via the internet at URL: http://ec.msfc.nasa.gov/msfc/pub/reps_certs/sats/ FAR 52.212-4 is applicable. Addenda to FAR 52.212-4 are as follows: [OMBUDSMAN HAS BEEN APPOINTED. FAR 52.212-5 is applicable and the following identified clauses are incorporated by reference. 52.222-3; 52.233-3; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.225-3; 52.225-18. Questions regarding this acquisition must be submitted in writing no later than [ENTER DATE]. Quotations are due by [ENTER TIME AND DATE] to the address specified above and to the attention of the Bid Depository. Selection and award will be made (on an aggregate basis) to the lowest priced, technically acceptable quoter. Technical acceptability will be determined by information submitted by the quoter providing a description in sufficient detail to show that the product quoted meets the Government's requirement. Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. See above for where to obtain copies of the form via the Internet. An ombudsman has been appointed -- See Internet Note "B". Posted 01/14/99 (D-SN288244). (0014)

Loren Data Corp. http://www.ld.com (SYN# 0279 19990119\99-0006.SOL)