USDA Forest Service, Sierra National Forest, 1600 Tollhouse Road, Clovis, CA 93611-0532

D -- TELEPHONE SYSTEM UPGRADE SOL RFP-R5-15-99-12 DUE 030199 POC Bud Parker (559) 877-3129, Tim McCoy (559) 877-3129 or Judy Garza (559) 294-4834 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. RFP-R5-15-99-12, this number must be referenced on all communications and proposals. The request for Proposals document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-09. This is a total small business set-aside. The Standard Industrial Classification is 3661 with a size standard of 1,000 employees. GENERAL SPECIFICATIONS FOR TELEPHONE UPGRADE SYSTEM: 1. The Sierra National Forest desires to upgrade it's telephone systems to replace outdated equipment, meet Y2K requirements, increase efficiency, improve customer service and reduce operating expenses. The operating locations involved are forest offices at Batterson, North Fork, Clovis, Prather, Trimmer and PSW, Fresno. 2. Current Equipment: Batterson (Oakhurst): Six locally connected telephones. North Fork: NEAX2000 IVS 320 (3 Pims) AVT PhoneXpress 4 port Voicemail (Y2K Compliant). Clovis: NEAX2000 IVS 512 (4 Pims) Contract 8 port Voicemail (Voicecom) (Y2K Compliant). Prather: NEC e-Pro IIA (2 Pims) No Voicemail (Y2K Compliant). Trimmer: Obsolete Eagle (45 Phones) No Voicemail (Not Y2K Compliant). PSW: Obsolete Eagle (25 Phones) No voicemail (Not Y2K Compliant). 3. Requirements. General: Equipment at all locations (except PSW) will be tied together via exisiting T1 circuit. The exisiting T1 is presently supporting data and has not been channelized (channel cards will be required with voice being allocated 8-12 channels). Equipment will be configured so that an incoming call at any location (except PSW) can be transferred to any other location (except PSW). Since the Sierra's system is already significantly comprised of NEC equipment and the NEC T1/CCIS application is unique to NEAX systems, NECequipment is preferred. If an or equal brand of equipment is bid it should offer Q-Sig networking. The majority of the existing phone instruments are Vodavi StarPlus II's, but this isn't a critical requirement. Bids should include all secondary equipment required to accomplish the stated requirements. Batterson: The six telephones at Batterson will be set up as OPX phones off the North Fork switch/voicemail system. North Fork: Add 2 analog station cards. Clovis: Add 12 port Voicemail system (AVT PhoneXpress3 or similiar). Add 3 analog station cards and 2 E&M trunk cards. Prather: New switch with voicemail/auto attendent to support 60 extensions and 6 local lines. One multi-line phone for the receptionist and 6 standard phones with message light (there are already about 50 phones in place at Prather that will be used with the new system). Trimmer: Move the existing NEC E-Pro IIA system at Prather to the Trimmer Office and upgrade by adding voicemail/auto attendent. One multi line phone and twenty five standard phones with message light. PSW: New switch with on-board voicemail/auto attendent card. Capacity to support 25 phones with a future expansion to 35, 8 incoming lines and future T1 interconnect with the Clovis Office. One multi line phone for receptionist and 25 standard phones with message light. 4. (A)Proposal shall include an executive summary, detailed description and block diagram of the total proposed system showing all interconnect devices, which will allow the forest to make an informed evaluation. (B)Specify normal warranty (duration and what is included). (C)Specify after warranty service contract costs, what is included and advantages that a service contact offers over "repair as required." (D)Bids must include a statement certifying that all new equipment is Y2K compliant. (E)Bid prices shall be submitted in two items. One for a complete system for all locations on the forest and one for PSW. (F)The offices will be available for physical inspection and one of the forest's telecom specialists will be present during the inspections. February 15, 1999 -- meet at 0800 Hours, Clovis Office, 1600 Tollhouse Road, Clovis, CA. February 17, 1999 -- meet at 0800 Hours, North Fork Office, 57003 Road 225, North Fork, CA. Responses to this CBD notice should include proposed cost, time of delivery, and technical information/descriptive literature. The following clauses are included as part of this request for proposal: Clause 52.212-1, Instructions to Offerors -- Commercial Clause 52.212-2, Evaluation-Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. 1. Technical capability to meet Governments's requirements. 2. Past Performance. 3. Price. These criteria are listed in descending order of importance. Technical and past performance, when combined, are more important than price. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors shall include a completed copy of provision 52-212.3 Offeror Representations and Certifications -- commercial Items. clause 52-212-4 Contract Terms and Conditions -- Commercial Items. 52-212-5 Contract Terms and conditions Required to Implement Statutes or Executive Orders -- Commercial Items, which includes the following: 52.222-26, Equal Opportunity (E.O. 11246). 52.222-35, Affirmative Action for disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212). 52.222-36, Affirmative Action for Handicapped Workers (29U.S.C. 793). 52.222-37, Employment Reports on disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212). 52.225-3, Buy American Act -- Supplies (41 U.S.C. 10). 52.225-18, European Union Sanction for End Products (E.O. 12849). 52.239-1, Privacy or Security Safeguards (5 U.S.C. 552a). Please provide this information to Judy Garza, Contracting Officer, Southern Sierra Province, Sierra National Forest, 1600 Tollhouse Road, Clovis, CA 93611-0532. Not later than March 1, 1999, by 4:30pm. Posted 01/21/99 (W-SN290073). (0021)

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