NASA/Langley Research Center, Mail Stop 144, Industry Assistance Office, Hampton, VA 23681-0001

99 -- FUNCTIONAL TRAINING -- FOOD AND LODGING SOL 1-011-ADC.4140 DUE 020499 POC Marie W. Hamann, Purchasing Agent, Phone (757) 864-2258, Fax (757) 864-7709, Email m.w.hamann@larc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.nasa.gov/EPS/LaRC/date.html#1-011-ADC.4140. E-MAIL: Marie W. Hamann, m.w.hamann@larc.nasa.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being conducted under the Simplified Acquisition Procedures (SAP). Request for Proposal Statement of Work: NASA Langley Research Center (LaRC) has been requested by the Academy of Program and Project Leadership (APPL) to provide conference/training facilities and support services in the Hampton Roads area for the Fiscal Year 1999 (May 23-27) and 2000 (April 9-13) for the APPL International Shared Experience Training Session which will be held from May 23, 1999 (participants will be arriving between the hours of 1:00 PM to 5:00PM) to May 27, 1999 (the participants will leave after the noon luncheon session) and from April 9, 2000 (participants will be arriving between the hours of 1:00PM to 5:00 PM) to April 13, 2000 (the participants will leave after the noon luncheon session). The vendor shall have handicap access to their sleeping, meeting, eating, recreation areas business center facilities, a conference center/ballroom area (minimum of 4,000 sq. ft. that can be divided and has a central electronic control room (to operate/access satellite connections (up link/down link), recording equipment, internet connection, video projection system (at least 1000 ANSI lumen), retraceable screen (at least 20 feet), a on-duty multi-media technician, has cushion, armed, adjustable, with roller chairs, telephone links and tables of various size, shapes and a piano. The vendor shall have at least nine break-out rooms in the location/on the same floor having internet, satellite, video access and space for 20 participants ( the meeting/training session configuration will be discuss with the vendor during the month of March, 1999/ January, 2000). The vendor shall have a concierge/executive or equivalent sleeping and meeting area on their property. The conference/training areas must be available 24 hours a day (for full day sessions) and 8 hours (for half-day sessions). They must be able to be secured and the key, lock combination given to the NASA representative. The vendor shall provide private sleeping rooms for all participants (160). These sleeping rooms at a minimum should have (double beds, private bathroom, television and radio, telephone with data port and message service) for the number of course participants. Refrigerators may be needed for special need participants (diabetic, kosher, etc.) Quotation: The vendor shall provide separate quotation within a total fixed price on a per-person rate, for both residency and day student (this should take in to consideration the in- and off-season per diem rate fluctuation), A/V rental costs and support services costs for all goods and service described herein. The vendor s quotation should include a description of the facility s location,physical layout, property amenities (please complete attach list) overall setting, menus for attendees (must be able to accommodate special dietary requests), proposed morning evening break refreshments, conference facility description, and (A/V etc.). The vendor shall state the validity of the quote rates, advanced notice of reservation, cancellation policies, and any other pertinent information. Proposal should be returned to LaRC by FEBRUARY 4, 1999. Award: The resulting purchase order will be awarded based on: price, location to the Center, guest facilities, and property amenities (please complete attached list). The provisions and clauses in the RFQ are those in effect through FAC 97-09. The SIC code and the small business size standard for this procurement are 7011 and $5m, respectively. The quoter shall state in their quotation their size status for this procurement. All qualified responsible business sources may submit a quotation which shall be considered by the agency. ORDER FOR LODGING FOR LANGLEYRESEARCH CENTER is required BY MAY 9, 1999 days ARO. Delivery shall be FOB Destination. The DPAS rating for this procurement is DO-C9. Quotations for the items(s) described above may be mailed or faxed to the identified point of contact [or bid distribution office, by the date/time specified and include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Quoters are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://procure.arc.nasa.gov/Acq/Standard_Forms/Index.html to submit a quotation. Quoters shall provide the information required by FAR 52.212-1. Please note that payments are to be made by electronic funds transfer, accordingly, you must provide the mandatory information for electronic funds transfer with your representations and certifications. Failure to provide this information may delay or prevent the receipt of payments through the Automated Clearinghouse Payment System. If the end product(s) quoted is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the quoter shall so state and shall list the country of origin. The Representations and Certifications required by FAR 52.2l2-3 may be obtained via the internet at URL: http://ec.msfc.nasa.gov/msfc/pub/reps_certs/sats/ FAR 52.212-4 is applicable. Addenda to FAR 52.212-4 are as follows: OMBUDSMAN HAS BEEN APPOINTED. FAR 52.212-5 is applicable and the following identified clauses are incorporated by reference. 52.222-3; 52.233-3; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.225-3; 52.225-18. Questions regarding this acquisition must be submitted in writing no later than FEBRUARY 2, 1999. Quotations are due by 4:00 P.M., FEBRUARY 4, 1999, to the address specified above and to the attention of the Bid Depository. Selection and award will be made (on an aggregate basis) to the lowest priced, technically acceptable quoter. Technical acceptability will be determined by information submitted by the quoter providing a description in sufficient detail to show that the product quoted meets the Government's requirement. Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. See above for where to obtain copies of the form via the Internet. An ombudsman has been appointed -- See Internet Note "B". Potential quoters will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). See Note(s) __ [DELETE IF N/A]. Any referenced notes can be viewed at the following URL: http://cbdnet.access.gpo.gov/num-note.html and http://genesis.gsfc.nasa.gov/nasanote.html Posted 01/27/99 (D-SN292046). (0027)

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