Regional Contracting Department (Code 201), Fleet and Industrial Supply Center, 1942 Gaffney Street, Ste 100, Pearl Harbor, HI 96860-4549

59 -- POLICE IN-CAR VIDEO SYSTEMS SOL N00604-99-R-0009 DUE 030599 POC Robert S. Kay, Contracting Officer; Mary K. McFeely, Contract Specialist (808) 474-2397, extension 230 POLICE AUDIO/ VIDEO SYSTEM SOL N00604-99-R-0009 DUE 05 March 1999, 1:00 p.m. Hawaiian Standard Time (HST). Point of Contact: Mary McFeely, 808/474-2397, ext. 230, Contract Specialist. This solicitation is unrestricted; all responsible sources may submit a proposal which shall be considered. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamline Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. Solicitation number N00604-99-R-0009 applies and is issued as a Request for Proposal. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-10 and Defense Acquisition Circular 91-13. The standard industrial code is 5999 and the business size standard is $5.0 million. This requirement is for a fixed priced contract for one (1) line item as follows: Line item 0001: Quantity-22 Each; Item description: Police audio/video systems for Naval Station, Pearl Harbor, base police force. The systems shall be installed on 1998 Chevrolet Luminas with police packages, front bucket seats without consoles and protective cages between front and rear seats. System shall include camera, compact monitor, wireless microphone, hard-wired microphone in the vehicle, VHS VCR enclosed in protective vault, and all cables, connectors, wiring harnesses and mounting brackets to install the system. The driver shall be able to start/stop recording; rewind, playback, and fast forward recorded information; operate the camera zoom; select auto-focus or manually focus the camera from the driver's seat. The system shall have record-over protection to prevent the destruction of evidence. Controls for VCR, camera and microphone shall be easily accessible by the driver while vehicle is in motion and at night when lighting is minimal. Installation of the system shall not obstruct deflation of air bags or obstruct any other safety feature of the vehicle, including visibility for the driver. System shall be have full functionality with a minimum interior car temperature of 130 degrees farenheit and minimum trunk temperature of 170 degrees. The system shall automatically activate and record audio and video when the driver's door is opened, when the wireless microphone is turned on, or when the emergency lights are activated. The system shall have all necessary features to ensure that false activation does not occur by the wireless microphone. The system shall record on the tape when emergency lights are in use, when brakes are applied, the date/time and user-selected titling. The system shall be shielded from audio/video interference from magnetic fields, police radio use, and automotive noise. The system shall be delivered with all required quality testing and burn-in already performed by the contractor. All components of the system shall either utilize the 12VDC vehicle battery or self-contained batteries within the unit. The system shall comply with vehicle ignition standards of 13.6VDC plus or minus 20%. The system shall be capable of being upgraded to accommodate two additional 12VDC devices, including an extra camera. Operation and installation instructions shall be provided for the system. Installation instructions shall be written so that normal maintenance personnel can install the systems. Should equipment require mounting to the vehicle's body, the contractor shall provide any necessary accessories to ensure that the vehicle remains watertight. The camera and the VCR shall have a minimum 43db sound to noise ration. The camera shall be 1/3 inch CCD color high resolution camera. The camera shall have: a minimum 430 lines resolution; auto iris (automatically adjusts light settings); auto and manual focus; 12:1 zoom lens (minimum focal range 5.4-64.8 mm); auto white balance; backlight compensation; 1 lux maximum illumination rating. The camera shall weigh less than 5 lbs. The camera shall be dash or windshield mountable and shall be small enough so that it does not obscure the driver's visibility. The camera shall be used to record all officers actions, including pursuits, traffic stops, transportation of suspects and surveillance. The camera shall be able to rotate 360 degrees and be locked into a selected position. The color video monitor shall allow easy viewing during daytime and nighttime and have features to preclude glare from sunlight. The monitor screen shall be a minimum of 2-3/4 inches. The monitor shall be positioned for safe viewing by the driver while the camera is in use, even if the vehicle is in motion. The monitor shall display the recording time remaining on the tape. The wireless microphone/transmitter shall be worn by the officer. The receiver shall be secured in the police vehicle and shall interconnect with the VCR to record the officer's conversations. The unit shall be capable of transmitting a minimum distance of 500 feet. A windscreen shall be provided for the microphone. All eight FCC approved travelling TX/RX frequencies in the 169-172 MHz shall be available for use. Two user selectable frequencies shall be available at all times for the wireless microphone. A hard-wired in-car microphone shall be included to record conversations inside the vehicle simultaneously with conversations recorded with the wireless mic. The control for the in-car microphone shall be mounted near the driver for discreet turn on. The systems shall be able to de-activate record/mic LEDs and monitor sound while the in-car mic is in use for discreet in-car recording. The in-car mic shall not affect use of the wireless mic. Both audio sources shall be recorded simultaneously on separate audio tracks on the VHS tape in the VCR. The system shall include a 4 head VHS VCR with BNC video connectors. Horizontal resolution for the VCR shall be a minimum of 230 lines. Features of the VCR may be locked out by theuser for restricted use. The VCR shall weigh 6.`5 pounds or less. The VCR shall record for up to 8 hours using a T-160 tape. The VCR shall have two audio tracks. The VCR shall be enclosed in a vault to control access to the recorder and the tape to secure evidence from tampering. Should keys be used for the securing of the vault, three sets of each key shall be provided. The vault shall ensure that all equipment contained in the vault remains at a satisfactory operational temperature. Any environmental conditioning equipment used by the vault shall be activated only when the vehicle's ignition is turned to "on". Mounting of the vault shall be secure to prevent unnecessary shifting of the interior equipment and to prevent theft. Weight of the vault shall not exceed 40 pounds. The vault shall be fireproof and bullet resistant. The vault and VCR shall provide adequate ruggedization to ensure that the VCR records properly and is not damaged even during high speed or off-road chases. Offerors shall address each of the above requirements. Failure to do so may result in rejection of offer. Delivery is required within 30 days after award of contract to be delivered FOB Destination to: N62813 Pearl Harbor Police Division, Building 199, Naval Station, Pearl Harbor, Hawaii 96860-6000 M/F: Mr. Moody. Acceptance shall be made at destination. In the event the unit price and extended price are ambiguous, the Government shall use the indicated unit price for evaluation and award purposes. The provision at FAR 52-212-1, Instructions to Offerors-Commercial Items applies. Addendum to FAR 52-212-1: Paragraph (b) (4), Technical Description-Substitute "Descriptive literature" for "technical description."; Paragraph (h), Multiple awards-Delete entire paragraph. Substitute "Single Award. The Government plans to award a single contract resulting from this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on anyitem for a quantity less than the quantity offered, at the unit prices offered unless the offeror specified otherwise in the offer." The provision at FAR 52.214-21, Descriptive Literature applies. Past performance will not be evaluated but will be used as a factor in determining responsibility. Offerors shall provide the names and numbers of three (3) references that you have provided same or similar supplies (reference sheets may be obtained from the POC stated herein). The provision at FAR 52.212-2, Evaluation Commercial Items applies. The Government intends to make a single award to the responsible contractor whose proposal is technically acceptable, in full compliance to all other requirements set forth in the solicitation and the lowest cost or price. Technical acceptability is more important than price. The Government reserves the right to judge which proposals show the required capability and the right to eliminate from further consideration those proposals which are considered unacceptable and not capable of being made acceptable without major rewrite or revision. Offerors are required to complete and include a copy of the following provisions with their proposals (copies may be obtained from the POC stated herein): FAR 52.212-3, Offeror Representation and Certifications-Commercial Items; DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items. Also, DFARS 252-225-7000, Buy American Act and Balance of Payments Program Certificate; DFARS 252.204-7004, Required Central Contract Registration. Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies. Add the following addendum clause, FAR 52.211-5, Material Requirements; and provisions: FAR 52.215-5, Facsimile Proposals. The clause at FAR 52-212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies with the following applicable clauses for paragraph (b): FAR 52.203-6, Restrictions on Subcontractor Sales to the Government-Alternate I; FAR 52.219-8, Utilization of Small Business Concerns and Small Disadvantaged Business Concerns; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Special Disabled and Vietnam Era Veterans; FAR 52.225-18, European Union Sanction for Services; FAR 52.247-64, Preference for Privately-Owned U.S.-Flag Commercial Vessels. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies with the following clauses applicable to paragraph (b): DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.227-7015, Technical Data -- Commercial Items; DFARS 252.227-7036 Buy American North American Free Trade Agreement Implementation Act Balance of Payment Program; DFARS 252.227-7037, Validation of Restrictive Markings on Technical Data; DFARS 252.247-7024, Notification of Transportation of Supplies by Sea. Proposals must be received no later than 1:00 p.m. HST,05 March 1999. Proposals should be mailed to: Department of Navy, Fleet and Industrial Supply Center, Regional Contracting Department (Code 201A.MM), 1942 Gaffney Street, Suite 100, Pearl Harbor, Hawaii 96860-4549. Facsimile proposals will be accepted at 808/471-5750 or 808/474-3525. Posted 02/11/99 (W-SN297840). (0042)

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