Department of State, Office of Acquisition, P. O. Box 9115, Rosslyn Station, Arlington, VA 22219-0244

70 -- 200 USER SOFTWARE LICENSE UPGRADE FOR CURRENTLY INSTALLED EXACOM CALL ACCOUNTING SYSTEMS SOL S-OPRAQ-99-R-0064 DUE 030199 POC Lanah B. Hamrick, Contracting Officer, (703) 875-6842; FAX (703) 875-6085 E-MAIL: ERROR --, HamrickLB@state.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Telephone requests for a solicitation will not be accepted. The applicable solicitation number is S-OPRAQ-99-R-0064, which is issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-10. This procurement is being conducted under 6.302-1(c). The Department of State requires a 200-user license under EXACOM Model Number ICP-2000. No services are required. This item will be used to upgrade 200 currently installed EXACOM call accounting systems in order to make them Year 2000 compliant. Because the Department intends to upgrade its currently installed EXACOM call accounting systems, it isdetermined that the make and model specified herein is the only product that will satisfy the agency's needs, and will be purchased from EXACOM, Inc. of Concord, New Hampshire, or other responsible EXACOM source. The EXACOM ICP-2000 proposed by offerors shall be Year 2000 compliant. The award will result in a fixed price supply contract for this one-time purchase. Delivery Requirements: Quantities of no less than 50 copies of the upgrade shall be shipped within 30 calendar days of the date of contract award. The remaining 150 copies of the upgrade shall be shipped within 60 calendar days of the date of contract award. Distribution Requirements: The upgrade shall be provided in both 3.5 inch diskette and CD-ROM for each of the 200 copies of the upgrade. Ship to: All copies of the upgrade shall be shipped FOB Destination to the U.S. Department of State, IRM/OPS/ITI/TWD/FPT, 7500 Boston Boulevard, Springfield, Virginia 22153. Shipping shall be in accordance with standard commercial practices. Marking: All shipments shall be marked "For Foreign Posts Telephone Office". Warranty: The manufacturer's standard commercial warranty shall apply. Pricing: Offerors shall provide a per copy price for 200 copies of the ICP-2000 upgrade. All currently installed EXACOM call accounting systems are of a sufficient revision level to accept the requested upgrade. Instructions to Offerors: Proposals shall be prepared in accordance with FAR Provision 52.212-1, Instructions to Offerors -- Commercial Items, which is incorporated by reference. Evaluation: Offers will be evaluated pursuant to FAR Provision 52.212-2, Evaluation -- Commercial Items. The technical evaluation shall include submission of technical literature of the product specified herein, Year 2000 certification of the product, and the offeror's past performance in making timely deliveries as they apply to the Department's requirements set forth herein. Offerors shall provide the names, addresses, and contact/telephone numbers of three references that are currently using the vendor's call accounting system products. Price analysis will be conducted of the per copy price of EXACOM Model Number ICP-2000. Award will be made to the responsible offeror that submits the lowest price for the required product and also meets the terms and conditions of this solicitation. Offerors shall complete FAR provision 52-212-3, Offeror Representations and Certifications -- Commercial Items, and return with the proposal. The following FAR clauses are applicable to this procurement and will be incorporated by reference in the resulting contract. FAR 52-212-4, Contract Terms and Conditions -- Commercial Items; FAR 52-217-6, Option for Increased Quantity (at 50% of the basic contract quantity if exercised within the delivery period of the contract); FAR 52.227-1, Authorization and Consent; FAR 52.227-2, Notice and Assistance Regarding Patent and Copyright Infringement; FAR 52.227-14, Rights in Data -- General; FAR 52.227-19, Commercial Computer Software Restricted Rights. The following FAR clauses are applicable and will provided in full text in the resulting contract: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (applicable to FAR 52.203-6, Restrictions on Subcontractor Sales to the Government; FAR 52-219-8, Utilization of Small, Small Disadvantaged and Women Owned Small Business Concerns; FAR 52.219-9, Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan; FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; and FAR 52.239-1, Privacy or Security Safeguards); and FAR 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity. The Department of State Year 2000 Warranty Clauses for Commercial and Non-Commercial Supply Products and Arab League Boycott of Israel apply and will be incorporated in full text in the resulting contract. Offers may be mailed to the address listed at the beginning of this synopsis or sent by express mail or hand-carried to U.S. Department of State, Attn: LB Hamrick, 1701 North Ft. Myer Drive (enter building on Nash Street), Arlington, Virginia 22209. Regular mail cannot be received at the Ft. Myer Drive address. Two copies of the proposal must be received in Room 528 by 4:00 p.m. Eastern Time on Monday, March 1, 1999. Failure to comply with the requirements of this synopsis will render a proposal unacceptable and ineligible for award. This notice does not commit the Government to procure the item listed herein. Award of this solicitation is subject to the availability of appropriated funds. Amendments, if required, will be posted in the CBD.***** Posted 02/18/99 (W-SN299921). (0049)

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