Federal Emergency Management Agency, Flood, Fire, and Mitigation Division, 500 C St., SW., Room 350, Washington, D.C. 20472

C -- ENGINEERING REVIEW AND REVISION OF FLOOD INSURANCE MAPS SOL EMW-1999-RP-0022 DUE 033199 POC Point of Contact: Virna Evans, Contract Specialist, 202/646-7591; Contracting Officer, Chandra G. Lewis, 202/646-3118 WEB: On or after February 26, 1999, click here to download, http://www.fema.gov/mit/tsd/frmguide.htm. E-MAIL: click here to contact FEMA Point of Contact via email, virna.evans@fema.gov. The Federal Emergency Management Agency (FEMA) intends to award at least two and not more than three, three year, indefinite delivery, indefinite quantity contracts, starting in Fiscal Year (FY) 2000, subject to the availability of funds. The selected firms will be required to provide the following services associated with the support of Federal, State, and local hazard mitigation and floodplain mapping activities. Facilitate the development of accurate flood hazard and risk data produced by a variety of sources and prepare Flood Insurance Studies (FISs) and Flood Insurance Rate Maps (FIRMs) for publication. Provide leadership and innovative, flexible solutions and strategies regarding key challenges facing the flood mapping program as it attempts to modernize the mapping process, particularly in the development of flood insurance mapping products and in providing customer service to, and coordination regarding technical flood related issues with, local officials, private citizens, Federal and State entities, and private industry. Provide technical assistance and aid in coordinating the development of hazard and risk data for flooding caused by a variety of factors, including erosion, riverine, coastal, lacustrine, and alluvial fan. Develop new FIRMs and/or revise existing community FISs and maps to accurately depict special flood hazard areas, incorporate the most current and accurate flood (hazard) elevation data, update boundaries of political jurisdictions, and incorporate hazards from wave action and coastal and riverine erosion consideration, where appropriate. Make determinations for Letter of Map Amendments (LOMAs) and Revisions (LOMRs) and review proposed projects for compliance with National Flood Insurance Program (NFIP) regulations based on information and data submitted by appellants. Digitize maps and apply Geographic Information System (GIS) technology to inventory, identify, and assess the vulnerability of structures, people, and infrastructure subject to risk from natural hazards using a variety of map-related data. Produce Digital Flood Insurance Rate Maps (DFIRMs) based on submitted data from a variety of sources, including FEMA study contractors, Federal, State, and local agencies, and other sources. Assist FEMA in effectively implementing new technologies to efficiently convert the NFIP map inventory to digital products. Identify, map, and assess other natural and technological hazards and the risks associated with these hazards, including but not limited to erosion, hurricanes, earthquake, wind, tsunamis, and unsafe dams. Maximize cost containment and efficiency. Maintain adequate quality control of products. Make determinations and provide mapping of coastal and Great Lakes erosion zones. Daily coordination with FEMA and on-site monitoring activity at the primary firm are essential and, therefore, the selected firm must have its primary project office or be willing to establish an office, within three months of contract signing, capable of managing and providing technical support for theproject, within a 50-mile radius of the FEMA Headquarters office. Subcontractor and/or branch offices may be located throughout the United States. The minimum estimated cost for services is $15 million for the life of the contract. The maximum estimated cost for services is $100 million for the life of the contract. This procurement is classified under the Standard Industrial Code 8711, Other Engineering Services. Selection will be in conformance with the provisions of Public Law 92-582 and based on the professional qualifications necessary for satisfactory performance as demonstrated by the following criteria and evaluation points, in descending order of importance (Total points = 180). (1) Specialized, nationwide experience of firm and key personnel in hydrology, hydraulics, flood risk assessment and floodplain mapping for riverine environs (Max. pts. 25). (2) Demonstrated experience using Geographic Information Systems, with emphasis on spatial data production, analysis, and creation of soft and hard copyflood hazard and related products that are in accordance with relevant (i.e. FGDC, FEMA) standards: (a) Experience and/or innovation in the area of automated hydrology, hydraulics and floodplain delineation (0-5pts.). (b) Experience in and/or capability to produce digital and print-on-demand map products complete with metadata (0-5pts.). (c) Experience in effectively communicating and supporting local governments and private citizens in issues related to spatial data information and technologies used in hazard identification and risk assessment (0-5pts.). (d) Experience in successfully evaluating spatial data (base cartography, imagery, etc.) from a variety of sources for quality, completeness and accuracy and integrating them into a systematic process (system) to accomplish tasks related to this rating factor (0-5pts.). (Max. pts. 20). (3) Demonstrated capacity to accomplish the work in the required time and ability to direct, manage, and control the entire project. (Max. pts. 20). (4) Past performance on contracts of comparable size with government agencies and private industry in terms of: (a) cost control (0-5pts.), (b) quality of work (0-5 pts.), (c) compliance with performance schedules (0-5 pts.). Submittals must include references' names, affiliations, and phone numbers (Max. pts. 15). (5) Experience of firm and key personnel in the coordination of, public relations/outreach involving, and facilitation of, technical issues with local officials, private citizens, Federal and State entities, and private industry (Max. pts. 15). (6) Experience of firm and key personnel demonstrating the capability to maintain adequate product quality control of contracts of comparable size (Max. pts. 10). (7) Specialized experience of firm and key personnel in flood risk assessment and floodplain mapping of coastal environs, including analysis and mapping of coastal and Great Lakes erosion zones (Max. pts. 10). (8) Demonstrated ability to deliver timely and effective guidance and technical assistance to both public and private sectors involved in various stages of maintenance and production of flood hazard mapping (Max. pts. 10). (9) Demonstrated ability to provide state-of-the-art technical guidance and advice to transform existing methodologies and processes, and to keep pace with future technological advancements (Max. pts. 10). (10) Experience and knowledge in the development and maintenance of Internet sites, including the distribution of spatial and text data via File Transfer Protocol (FTP) and the World Wide Web (Max. pts.10). (11) Demonstrated experience in developing and applying new hydrologic, hydraulic, and general engineering approaches to unique or specialized flood risk situations (Max. pts. 10). (12) Experience and/or capability in current remote sensing technologies (i.e. LIDAR, IFSAR, GPS) used to develop high-resolution digital elevation models (Max. pts. 5). (13) Experience of firm and key personnel in manual cartographic production (Max. pts. 5). (14) Demonstrated capability in the identification and assessment of hazards and risks associated with erosion, hurricanes, alluvial fans, earthquakes, tsunamis, wind, and unsafe dams (Max. pts.5). (15) Experience of firm as a technical review contractor for Local, State, and Federal or other Architect-Engineering firms (Max. pts. 5), (16) Experience and capability to design, build, maintain, and operate library reporting and storage systems for both manually and digitally produced spatial text data, and the experience and capability to retrieve the data from these systems in both hard copy and electronic format (Max. pts. 5). It is anticipated that at least two contracts will be awarded by October 1, 1999 and completed by September 30, 2002. Engineering firms that are interested in performing the work should submit five copies of Standard Forms (SF) 254 and 255 (Revised 11/92). This is not a request for proposal nor is a proposal desired. The SF 254 is limited to four pages, front side only. For SF 255, Item 4, indicate on Line (A) the number of personnel that are employed by the prime and indicate on Line (B) the number of personnel to be utilized on this project that are employed by the prime and located in the office that is within a 50-mile radius of FEMA Headquarters. For SF 255, Item 7, a total of 34 resumes, 2 per page, front side only, including subcontractors, will be considered. All other resumes will be discarded. For SF 255, Item 10, four pages, front side, only, will be considered. Any additional pages for Item 10 will be discarded. All other material such as brochures, samples of work attachments or EXTRA PAGES will be discarded upon receipt. Joint ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive officer of each entity identified. Firms, which will not perform all work in-house, must identify subcontractors in their submittal. All interested large firms are reminded that the successful firm will be expected to place subcontracts to the maximum practicable extent with small and disadvantaged firms in accordance with Public Law 95-507. If a large business firm is selected, a small business subcontracting plan, describing how it will manage their subcontractors and insure quality control, will be required prior to award. All firms interested in applying for work must submit new SFs 254 and 255 regardless of prior submittal. Firms using subcontractors must submit separate SFs 254 and 255 for their subcontractors. SFs 254 and 255 for subcontractors will be considered in the evaluation for rating criteria (2) and (10-16). SFs 254 and 255 will be evaluated for only five subcontractors. For subcontractors exceeding five, submit a one-page description per subcontractor of the subcontractors' qualifications. The following page limitations will apply to SFs 254 and 255 submitted for subcontractors. The SF 254 is limited to four pages, front side only. For SF 255, Item 7, as previously discussed, a total of 34 resumes which includes the prime and all subcontractors, 2 per page, front side only, will be considered. All other resumes will be discarded. For SF 255, Item 10, two pages, front side, only, will be considered. Any additional pages for Item 10 will be discarded. All other material such as brochures, samples of work attachments or EXTRA PAGES will be discarded upon receipt. Following an in depth evaluation of the qualification and performance data submitted, three or more firms considered to be the most highly qualified to provide the type of services required, will be selected for a "short-list". These firms will receive written notice of their selection and given a chance to provide additional data. Upon receipt of the "short-list" responses, a final evaluation and selection of the most qualified firms will be made. A proposal will be requested, and cost negotiations will be conducted beginning with the most preferred firm in the final selection, and will proceed until awards are made or all the firms have been rejected. Responses must reference "Synopsis No. EMW-1999-RP-0022 Engineering Review and Revision of Flood Insurance Maps", on the face of all forms. No other announcement is anticipated for FY 1999. To assure consideration, the Contracting Officer must receive all information requested by this announcement no later than 4:00 p.m. local time in Room 350, on March 31, 1999. The designated address and point of contact for receipt of submittals is Federal Emergency Management Agency; Flood, Fire, & Mitigation Division; 500 C Street, S.W., Room 350; Washington, Dc 20472; Attention: Virna L. Evans. Firms submitting responses must allow several extra days for mail handling because late response submissions will not be considered except as noted in Federal Acquisition Regulations (FAR), Part 14.304. Additional Information regarding this procurement can be obtained on or before February 26, 1999 on the following internet address: http://www.fema.gov/mit/tsd/frmguide.htm. Posted 02/19/99 (D-SN300191). (0050)

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